{"id":2039866,"url":"https://alion.io/job/voya-financial-sr-administrative-assistant","title":"Sr Administrative Assistant","company":{"id":8922,"name":"Voya Financial","domain":"voya.com","url":"https://alion.io/company/voya-financial","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["New York, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":90000,"max":100000,"currency":"USD","period":"year","gross":null,"usd_annual":100000},"salary_estimate":null,"experience_years_min":7,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Claude","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-07T17:30:44Z","employer_posted_date":"2026-10-07","last_verified_at":"2026-10-21T15:59:36Z","board_verified":true,"closed_at":null,"days_open":14,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":14},"description":"Together we fight for everyone’s opportunity for a better financial future.\nWe will do this together - with customers, partners and colleagues. We will fight for others, not against: We will stand up for and champion everyone’s access to opportunities. The status quo is not good enough … we believe every individual and every community deserves access to financial opportunities. We are determined to support both individuals and communities in reaching a better financial future. We know that reaching this future depends on our actions today.\nLike our Purpose Statement, Voya believes in being bold and committed to action. We are committed to a work environment where the differences that we are born with - and those we acquire throughout our lives - are understood, valued and intentionally pursued. We believe that our employees own our culture and have a responsibility to foster an environment where we all feel comfortable bringing our whole selves to work. Purposefully bringing our differences together to positively influence our culture, serve our clients and enrich our communities is essential to our vision.\nAre you ready to join a company with a strong purpose and a winning culture? Start your Voyage -Apply Now\nGet to Know the Opportunity:\nFounded in 1994, Pomona Capital is an innovative investment firm and seasoned secondaries investor with over $20 billion in aggregate capital commitments across our flagship funds, separately managed accounts and retail fund for individual investors. The firm’s 50+ professionals work from offices in New York, London and Hong Kong.\nPomona is seeking a Sr Administrative Assistant to provide high-level, in-office administrative and executive support to the Chief Financial Officer and Office Manager, helping enhance their effectiveness through exceptional organization, discretion, and proactive partnership. This role exercises a high degree of judgment, initiative, and professionalism while managing executive priorities, confidential matters, office operations, and special projects in a fast-paced environment.\nThis role is based in our New York office and requires onsite presence four days per week.\nThe Contributions You’ll Make:\nProvide primary executive support to the Chief Financial Officer and Office Manager, serving as a trusted point of contact.\nManage complex, fast-changing calendars for the CFO, prioritizing requests, resolving conflicts, and anticipating scheduling needs.\nCoordinate and manage virtual and onsite meetings and events, including logistics, agendas, catering, and meeting materials.\nPrepare, edit, and proofread polished materials and correspondence using Microsoft PowerPoint, Word, and Excel, including drafting communications on behalf of executives.\nHandle highly confidential and sensitive information with the utmost discretion and professionalism.\nProcess and reconcile vendor invoices and the CFO’s expense reports, coordinating with the finance team on approvals and deadlines.\nCommunicate and follow up on requests and action items, tracking open items related to office operations while liaising with Building Management, Security, and Voya partners.\nServe as a liaison between executives, administrative and business management teams, external contacts, and vendors.\nDemonstrate a “no job is too small” mentality while supporting office and business needs.\nAct as the welcoming and professional first point of contact for visitors and guests.\nPartner closely with the Office Manager and administrative team to help manage workload and operational priorities.\nManage office subscriptions, publications, and professional memberships.\nMaintain organized electronic and hard-copy files and records and provide printing, copying, and scanning support as needed.\nMaintain office, kitchen, and hospitality supplies by monitoring inventory and coordinating orders.\nAssist with ad hoc projects and initiatives while identifying opportunities to improve administrative and office processes.\nPlan and coordinate domestic and international business travel arrangements for the CFO.\nUnderstand and comply with all firm policies and procedures while performing responsibilities associated with the role.\nMinimum Knowledge & Experience:\nHigh School Diploma or GED required; bachelor’s degree preferred. High School Diploma/GED +2 years’ experience may be considered in lieu of a bachelor’s degree.\nMinimum of 7 years of progressively responsible administrative experience, including at least 3 years supporting C-level or senior executives.\nAdvanced proficiency with Microsoft Word, Excel, Outlook, SharePoint, and PowerPoint.\nExcellent verbal and written communication skills.\nExceptional discretion and ability to maintain strict confidentiality.\nHighly organized with strong attention to detail and the ability to prioritize multiple responsibilities in a fast-paced environment.\nStrong critical thinking, problem-solving, and decision-making capabilities.\nAbility to work independently and collaboratively while adapting to changing priorities and business needs.\nDemonstrated confidence and professionalism when interacting with senior leaders and external partners.\nAbility to anticipate needs, resolve issues proactively, and take initiative with minimal direction.\nFlexibility to work extended hours when necessary to support time-sensitive matters.\nPreferred Knowledge & Experience:\nBachelor’s degree preferred.\nFinancial services industry experience preferred.\nExperience with Concur, Adobe, DocuSign, and Claude preferred.\nPoised, polished, and professional presence with a high standard of appearance and demeanor appropriate for a client-facing office environment.\nExceptional judgment, composure, and interpersonal skills when interacting with senior executives, investors, visitors, and key stakeholders.\nHow This Role Aligns to Our Core Four:\nAt Voya, our Core Four principles guide how we work, collaborate, and deliver results. This role contributes to those priorities by providing proactive executive support, ensuring operational excellence, and helping create an exceptional experience for leaders, colleagues, and visitors.\nInstill Customer Obsession - Create a professional, responsive, and welcoming experience for executives, visitors, vendors, and business partners while supporting efficient office operations.\nTransform with Automation/AI - Leverage technology, automation tools, and AI-enabled solutions to streamline administrative processes, improve productivity, and enhance organizational effectiveness.\nDrive Higher Performance Through Our People - Foster strong collaboration across executives, administrative teams, and business partners to ensure priorities, communications, and action items are executed effectively.\nExecute on the Fundamentals - Maintain exceptional accuracy, confidentiality, organization, and compliance while managing executive calendars, travel, expenses, office operations, and critical administrative activities.\nCompensation Pay Disclosure:\nVoya is committed to pay that’s fair and equitable, which means comparable pay for comparable roles and responsibilities.\nThe below annual base salary range reflects the expected hiring range(s) for this position in the location(s) listed. In addition to base salary, Voya offers incentive opportunities (i.e., annual cash incentives, sales incentives, and/or long-term incentives) based on the role to reward the achievement of annual performance objectives. Please note that this salary information is solely for candidates hired to perform work within one of these locations, and refers to the amount Voya Financial is willing to pay at the time of this posting.\nActual compensation offered may vary from the posted salary range based upon the candidate’s geographic location, work experience, education, licensure requirements and/or skill level and will be finalized at the time of offer. Salaries for part-time roles will be prorated based upon the agreed upon number of hours to be regularly worked.\n$90,000 - $100,000Be Well. Stay Well.\nVoya provides the resources that can make a difference in your lives. To us, this means thriving physically, financially, socially and emotionally. Voya benefits are designed to help you do just that. That’s why we offer an array of plans, programs, tools and resources with one goal in mind: To help you and your family be well and stay well.\nWhat We Offer\nHealth, dental, vision and life insurance plans\n401(k) Savings plan - with generous company matching contributions (up to 6%)\nVoya Retirement Plan - employer paid cash balance retirement plan (4%)\nTuition reimbursement up to $5,250/year\nPaid time off - including 20 days paid time off, nine paid company holidays and a flexible Diversity Celebration Day.\nPaid volunteer time - 40 hours per calendar year\nLearn more about Voya benefits (download PDF)\nCritical Skills\nAt Voya, we have identified the following critical skills which are key to success in our culture:\nCustomer Focused: Passionate drive to delight our customers and offer unique solutions that deliver on their expectations.\nCritical Thinking: Thoughtful process of analyzing data and problem solving data to reach a well-reasoned solution.\nTeam Mentality: Partnering effectively to drive our culture and execute on our common goals. \nBusiness Acumen: Appreciation and understanding of the financial services industry in order to make sound business decisions.\nLearning Agility: Openness to new ways of thinking and acquiring new skills to retain a competitive advantage.\nLearn more aboutCritical Skills\nEqual Employment Opportunity\nVoya Financial is an equal-opportunity employer. Voya Financial provides equal opportunity to qualified individuals regardless of race, color, sex, national origin, citizenship status, religion, age, disability, veteran status, creed, marital status, sexual orientation, gender identity, genetic information, or any other status protected by state or local law.\nReasonable Accommodations\nVoya is committed to the inclusion of all qualified individuals. As part of this commitment, Voya will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, pleasereference resources for applicants with disabilities.\nMisuse of Voya's name in fraud schemes","description_format":"text","description_chars":10463,"description_truncated":false,"requirements":{"experience_years_min":7,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":["Life insurance","Retirement plans"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Wealth Management & Financial Advisors","Asset Management & Funds","Life Insurance & Annuities"],"lifecycle":[{"event":"open","at":"2026-10-07T17:30:44Z"}],"visa":[],"liveness":{"score":79,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.874,"p_room":0.9,"age_days":13,"expected_fill_days":30,"reasons":["conf:2","velocity","win:mid"],"computed_at":"2026-10-21T05:46:15Z"},"pay":{"stated_usd_annual":100000,"is_top_pay":true},"html_url":"https://alion.io/job/voya-financial-sr-administrative-assistant","json_url":"https://alion.io/job/voya-financial-sr-administrative-assistant.json","meta":{"generated_at":"2026-10-21T20:46:49Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":29589,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-22T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":8922},"rest":"https://alion.io/mcp/rest/get_company?id=8922"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fvoya-financial-sr-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fvoya-financial-sr-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fvoya-financial-sr-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/voya-financial-sr-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fvoya-financial-sr-administrative-assistant"}]}