{"id":4089063,"url":"https://alion.io/job/vsp-vision-executive-administrative-assistant","title":"Executive Administrative Assistant","company":{"id":1817328,"name":"VSP Vision","domain":"vspvision.com","url":"https://alion.io/company/vspvision","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":92,"open_postings":7,"ghost_share":0,"stale_share":0.429,"repost_share":0.143,"time_to_fill_p50_days":10,"computed_at":"2026-11-12T10:38:37Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Rancho Cordova, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-11-11T19:44:43Z","employer_posted_date":"2026-11-11","last_verified_at":"2026-11-12T16:39:13Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"With minimal supervision, provide the highest level of confidential administrative support to the Executive’s Office (Position Category E1 - E3; 50% or more of the time).Compose and release a variety of high-level correspondence to ensure timely, effective, professional correspondence from the Executive’s Office\nAct as the Executive’s liaison with internal and external contacts, to ensure routine questions or problems are answered timely and effectively\nReceive, track, and follow up on the resolution of escalations to the Executive\nType correspondence and reports from rough drafts, editing grammar, punctuation, or spelling as needed to ensure effective, accurate, and timely correspondence\nPerform confidential administrative functions such as assembling reports or proposals for internal and external use\nPrepare routine and non-routine reports to ensure timely, effective distribution of information\nSupport departmental projects by gathering information and tracking status\nSupport the development of departmental presentations by gathering information, preparing handouts, preparing PowerPoint presentations, and preparing text\nTranscribe and distribute minutes of important meetings to maintain records and ensure effective, timely communication to relevant parties\nManage and maintain departments' records/files to ensure the security and confidentiality of the files\nMaintain calendars, schedule meetings and appointments, and arrange travel and hotel accommodations to ensure effective time management\nJob Specifications\nTypically has the following skills or abilities:\nFour years of high-level administrative experience with at least two years providing complex secretarial support or the equivalent\nDemonstrated ability to support a vice president or above (E1 - E3) greater than 50% of the time\nDemonstrated ability to represent the executive in a professional manner to internal and external audiences\nType 30 wpm\nDemonstrate experience working with confidential and sensitive information\nProficient with spreadsheet, word processing, and presentation applications\nStrong verbal and written communication skills\nStrong business acumen skills\nAbility to meet tight deadlines\nAbility to be flexible\nAbility to understand and follow department and company policies and procedures\nAbility to develop good working relationships across functional areas\nFor roles that are remote (i.e., Work From Home (WFH)) or hybrid (i.e., partial onsite at a VSP location and WFH), must demonstrate a high level of engagement in virtual environments, including maintaining camera presence during meetings to support effective communication and team alignment\nCompensationrange for the role is listed below. Applicable salary ranges may differ across markets.Actual pay will be determined based on experience and other job-related factors permitted by law. As a part of the compensation package, this role may include eligible bonuses and commissions. For more information regarding VSP Vision benefits, please click here.\nSalary Ranges: $17.85 - $28.88VSP Vision is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to age, gender, race, color, religion, sex, national origin, disability or protected veteran status. We maintaina drug-free workplace and perform pre-employment substance abuse testing.\nUnincorporated LA County Residents: Qualified Applicants with arrest or conviction records will be considered for employment in accordance withthe Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act, and any other similar laws.\nNotice to Candidates: Fraud Alert - Fake Job Opportunity Solicitations Used to Collect Fees/Personal Information.\nWe have been made aware that fake job opportunities are being offered by individuals posing as VSP Vision and affiliate recruiters. Click hereto learn about our application process and what to watch for regarding false job opportunities.\nAs a regular part of doing business, VSP Vision (“VSP”) collects many different types of personal information, including protected health information, about our audiences, including members, doctors, clients, brokers, business partners, and employees. VSP Vision employees will have access to this sensitive personal information and are subject to followInformation Security and Privacy Policies.","description_format":"text","description_chars":4374,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Eyewear","Optometry & Optical Stores","Health Insurance & Benefits"],"lifecycle":[{"event":"open","at":"2026-11-11T19:44:43Z"}],"visa":[],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":0,"expected_fill_days":10,"reasons":["conf:8","velocity","win:early","comp:junior"],"computed_at":"2026-11-12T10:38:37Z"},"pay":null,"html_url":"https://alion.io/job/vsp-vision-executive-administrative-assistant","json_url":"https://alion.io/job/vsp-vision-executive-administrative-assistant.json","meta":{"generated_at":"2026-11-12T23:25:01Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":49554,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1817328},"rest":"https://alion.io/mcp/rest/get_company?id=1817328"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fvsp-vision-executive-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"free","price":{"credits":0,"usd":0},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fvsp-vision-executive-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fvsp-vision-executive-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/vsp-vision-executive-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fvsp-vision-executive-administrative-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4089063}},{"tool":"search_jobs","arguments":{"company":"vspvision.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4089063},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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