{"id":3383086,"url":"https://alion.io/job/vsp-vision-facilities-budget-coordinator","title":"Facilities Budget Coordinator","company":{"id":1817328,"name":"VSP Vision","domain":"vspvision.com","url":"https://alion.io/company/vspvision","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":90,"open_postings":5,"ghost_share":0,"stale_share":0.6,"repost_share":0,"time_to_fill_p50_days":12,"computed_at":"2026-10-29T05:49:05Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"posting_text","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["United States"],"countries":["US"],"hiring_countries":["US"],"hiring_countries_total":1,"salary":null,"salary_estimate":{"min_usd":38000,"max_usd":64000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":348},"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":true},{"name":"Smartsheet","optional":true}],"status":"live","first_seen_at":"2026-10-27T00:00:00Z","employer_posted_date":"2026-10-27","last_verified_at":"2026-10-29T12:59:53Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"With moderate supervision, perform a variety of standard Facilities bookkeeping and accounting tasks, applying accepted procedures to the preparation and maintenance of accounting and other records.Oversee the building vendors’ financial data and accounting practices across all LOBs\nOn average, create and track 1,000+ purchase orders on an annual basis\nManage several subsidiary accounts by verifying, allocating, and posting transactions to building general ledger accounts across all LOBs\nMain, include: ordering shopping carts, purchase order (PO) management and tracking, processing and confirming invoices, working with suppliers on delinquent invoicing\nWork with Construction Managers and Facilities Specialist to ensure that accurate budget tracking, invoice management, and accurate PO management are considered for new and existing projects\nEnsure that all financial and transactional data are inputted accurately into accounting workbooks and SRM to ensure accurate financial records and reports\nTrack cash flow to invoices that are delayed and follow up on vendors’ payments on a routine basis to ensure Facilities budget workbooks are kept meticulously accurate\nMaintain the records for fixed assets, including depreciation, purchase, and sale of assets\nManage VIM invoicing, review, code, and approve non-PO invoices; problem-solve incoming invoices\nWork closely with finance partner to track assets and depreciation\n Job Specifications\nTypically has the following skills or abilities:\nOne to two years of experience in an accounting environment\nKnowledge of clerical or construction bookkeeping principles and practices\nAbility to perform detailed work with numerical data and to make arithmetic computations accurately\nExcellent organizational skills and the ability to meet tight deadlines 10-key by touch (7,000 ksph)\nAbility to key both alpha and numeric (6,000 ksph)\nClean credit history as reported by credit report\nFor roles that are remote (i.e., Work From Home (WFH)) or hybrid (i.e., partial onsite at a VSP location and WFH), must demonstrate a high level of engagement in virtual environments, including maintaining camera presence during meetings to support effective communication and team alignment\nPreferred Skills\nExperience supporting Facilities, including Retail and Commercial Construction, Facilities Maintenance, Property Management, or similar operational environments.\nExperience with SAP, Coupa, VIM, Smartsheet, FEXA, Microsoft 365, and advanced Excel for financial tracking, reporting, reconciliation, and analysis.\nStrong analytical and problem-solving skills with the ability to research issues, resolve discrepancies, and independently drive items to completion.\nProven ability to build effective partnerships with vendors and cross-functional teams, including Procurement and Finance, through strong communication and coordination skills.\nDemonstrated ownership, accountability, adaptability, and attention to detail while managing priorities in a fast-paced environment.\nCompensationrange for the role is listed below. Applicable salary ranges may differ across markets.Actual pay will be determined based on experience and other job-related factors permitted by law. As a part of the compensation package, this role may include eligible bonuses and commissions. For more information regarding VSP Vision benefits, please click here.\nSalary Ranges: $15.75 - $22.58VSP Vision is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to age, gender, race, color, religion, sex, national origin, disability or protected veteran status. We maintaina drug-free workplace and perform pre-employment substance abuse testing.\nUnincorporated LA County Residents: Qualified Applicants with arrest or conviction records will be considered for employment in accordance withthe Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act, and any other similar laws.\nNotice to Candidates: Fraud Alert - Fake Job Opportunity Solicitations Used to Collect Fees/Personal Information.\nWe have been made aware that fake job opportunities are being offered by individuals posing as VSP Vision and affiliate recruiters. Click hereto learn about our application process and what to watch for regarding false job opportunities.\nAs a regular part of doing business, VSP Vision (“VSP”) collects many different types of personal information, including protected health information, about our audiences, including members, doctors, clients, brokers, business partners, and employees. VSP Vision employees will have access to this sensitive personal information and are subject to followInformation Security and Privacy Policies.","description_format":"text","description_chars":4734,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Optometry & Optical Stores","Health Insurance & Benefits"],"lifecycle":[{"event":"open","at":"2026-10-28T06:06:43Z"}],"visa":[],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.901,"p_room":1,"age_days":2,"expected_fill_days":12,"reasons":["conf:3","velocity","win:early","comp:junior"],"computed_at":"2026-10-29T05:49:05Z"},"pay":null,"html_url":"https://alion.io/job/vsp-vision-facilities-budget-coordinator","json_url":"https://alion.io/job/vsp-vision-facilities-budget-coordinator.json","meta":{"generated_at":"2026-10-29T16:17:44Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":24327,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-30T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1817328},"rest":"https://alion.io/mcp/rest/get_company?id=1817328"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fvsp-vision-facilities-budget-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fvsp-vision-facilities-budget-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fvsp-vision-facilities-budget-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/vsp-vision-facilities-budget-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fvsp-vision-facilities-budget-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3383086}},{"tool":"search_jobs","arguments":{"company":"vspvision.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3383086},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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