{"id":858702,"url":"https://alion.io/job/vts-executive-assistant","title":"Executive Assistant","company":{"id":58891,"name":"VTS","domain":"vts.com","url":"https://alion.io/company/vts","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"A","score":88,"open_postings":15,"ghost_share":0,"stale_share":0.467,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-14T06:34:16Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["New York, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":95000,"max":125000,"currency":"USD","period":"year","gross":null,"usd_annual":125000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":true,"technologies":[{"name":"Gmail","optional":false},{"name":"Google Workspace","optional":false}],"status":"live","first_seen_at":"2026-06-16T16:19:08Z","employer_posted_date":"2026-09-17","last_verified_at":"2026-10-15T00:25:39Z","board_verified":true,"closed_at":null,"days_open":120,"trust":{"level":"stale","repost_count":0,"flags":["stale"],"days_open":119},"description":"As an Executive Assistant, you will serve as a trusted partner to senior executives, ensuring the seamless management of their day-to-day operations and helping maximize their effectiveness. You will be responsible for complex calendar management, travel coordination, communications support, meeting preparation, and a variety of administrative and operational functions. This role requires exceptional organization, attention to detail, discretion, and the ability to anticipate needs in a fast-paced, constantly evolving environment.\nIn addition to supporting executives, you will collaborate closely with the broader people team, provide backup support as needed, and serve as a positive ambassador for our culture and values.\nTo be successful in this role, you are highly organized, proactive, resourceful, and adaptable. You thrive in a dynamic environment, exercise sound judgment, communicate effectively with stakeholders at all levels, and consistently maintain a high degree of professionalism and confidentiality.\n*Please note, this role will be asked to be in our New York office Monday through Friday. \n\nAs the Executive Assistant, you can expect to:\nProvide administrative support to our Chief Product Officer and Chief Technology Officer\nManage a meeting heavy calendar and stay on top of their changing priorities, acting as a gatekeeper and partner\nSupport executive communications and correspondence, ensuring timely follow up and coordination as needed.\nPrepare executives for meetings by coordinating agendas, gathering materials, and ensuring all relevant information is available in advance.\nTrack action items, deadlines, and deliverables, proactively following up to ensure completion.\nAssist with planning and coordination of company events, team gatherings, offsites, and employee engagement initiatives.\nCoordinate domestic and international travel arrangements, including flights, accommodations, transportation, itineraries, and logistics.\nPrepare and submit accurate expense reports in a timely manner and maintain supporting documentation.\nFacilitate effective cross-functional communication and help remove administrative or operational roadblocks.\nPartner with people operations and other departments, as needed for event & office management assistance\nTo thrive in this role, you will:\nBe highly organized and able to manage multiple competing priorities in a fast paced environment\nDemonstrate exceptional attention to detail and follow through, ensuring nothing falls through the cracks.\nExercise sound judgment and maintain the highest level of discretion when handling sensitive and confidential information.\nBe comfortable serving as a trusted partner to senior executives and understanding how to support their business priorities.\nBe proficient with Google Workspace (Gmail, Calendar, Docs, Sheets, and Slides) and other workplace productivity tools.\nWhat VTS Values & How We Show It\nStrive for Excellence - We know your potential is unlimited. Take advantage of our executive coaches and our training and career development programs available to all employees! \n Be Customer Obsessed - We’re employee obsessed too! VTS offers competitive compensation, comprehensive health benefits (including dental and vision), pre-tax commuter benefits, and a 401(k) plan. Not to mention the fun stuff - quarterly happy hours, wellness events, clubs, and team lunches! \nBe Curious - Benefit from a culture that promotes new learning. VTS offers an education stipend to all employees! \nMove as One - We work in an open floor plan to promote cross-functional collaboration. \nTake Ownership - Be an owner of the company you’re building with our equity packages. \nAppreciate the Difference - VTS embraces and celebrates diversity. We understand the importance of a strong work-life balance. We offer a flexible PTO policy, generous family leave program, and more!\nABOUT VTS\nVTS is the only AI-driven technology platform enabling intelligent real estate by unifying industry professionals, investors, and their customers at scale. In 2013, VTS revolutionized commercial real estate leasing operations with what is now VTS Lease. Today, VTS AI is the largest first-party insights and collaboration engine in the industry, transforming how strategic decisions are made and executed by the real estate industry globally.\nWith the VTS Platform, consisting of VTS Lease, VTS Market, VTS Activate, and VTS Data, every stakeholder in real estate is given real-time market information and workflow tools to do their job with unparalleled speed and intelligence. VTS is the global leader, with more than 60% of Class A office space in the U.S., and 13 billion square feet of office, residential, retail, and industrial space is managed through the platform worldwide. VTS is utilized by over 45,000 professionals and over 1.2 million total users each day, including industry-leading customers such as Blackstone, Brookfield Properties, LaSalle Investment Management, Hines, BXP, Oxford Properties, JLL, and CBRE.\nVTS maintains offices in New York City, London, Toronto, Chicago.\nTo learn more about VTS and view our open roles, visit us at vts.com or follow us on Instagram (@WeAreVTS) or LinkedIn.\nPay Transparency\nAt VTS, we pride ourselves on articulating a clear and transparent philosophy around equitable, impartial compensation that will allow us to recruit and retain an exceptional team. The base salary is market-driven at the time of offer and is based on tier 1 market data. The salary for this role will range between $95,000 and $125,000 and is determined by several factors, including your skills, prior relevant experience, quality of interviews, leveling, and geography. \nEEO Guidelines\nVTS embraces diversity and equal opportunity in a serious way. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be.\nAll your information will be kept confidential according to EEO guidelines. For more information about what we collect and how we use it, please refer to the Candidate Privacy Statement. \nIf you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know at \nPrivacy Policy","description_format":"text","description_chars":6290,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Company events","Equity","Parental leave"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Real Estate","Commercial Real Estate","PropTech"],"lifecycle":[{"event":"open","at":"2026-09-13T08:26:27Z"},{"event":"close","at":"2026-09-17T07:34:23Z"},{"event":"reopen","at":"2026-09-18T00:39:36Z"}],"visa":[],"liveness":{"score":6,"band":"cold","label":"Long shot","p_open":1,"p_active":0.221,"p_room":0.28,"age_days":119,"expected_fill_days":21,"reasons":["conf:1","win:tail","crowd:"],"computed_at":"2026-10-14T06:34:16Z"},"pay":{"stated_usd_annual":125000,"is_top_pay":true},"html_url":"https://alion.io/job/vts-executive-assistant","json_url":"https://alion.io/job/vts-executive-assistant.json","meta":{"generated_at":"2026-10-15T03:51:18Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":5439,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-16T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":58891},"rest":"https://alion.io/mcp/rest/get_company?id=58891"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fvts-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fvts-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fvts-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/vts-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fvts-executive-assistant"}]}