{"id":3801424,"url":"https://alion.io/job/wabtec-document-controller","title":"Document Controller","company":{"id":3350,"name":"Wabtec","domain":"wabteccorp.com","url":"https://alion.io/company/wabtec","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SmartRecruiters","truth_index":{"grade":"B","score":75,"open_postings":86,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":24,"computed_at":"2026-11-06T05:58:05Z"}},"role":"Finance","role_family":"Finance","seniority":"middle","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Banyo, Australia"],"countries":["AU"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":4,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":true}],"status":"live","first_seen_at":"2026-11-05T07:19:04Z","employer_posted_date":"2026-11-05","last_verified_at":"2026-11-06T11:10:31Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"What are we offering you?\nTraining commensurate with experience\nRewards & Recognition Program\nBirthday Leave\nDiscounted health insurance with Medibank\nNovated Leasing options\nLifestyle discounts with Woolworths, Coles, Avis, JB Hifi and 500+ other retailers\nAccess to our Employee Assistance Program\nWho will you be working with?\nWabtec’s Digital Intelligence Signaling & Systems team is a recognized industry leader in the successful delivery of complex integrated system projects. These projects involve signaling, train control, communications, and back-office solutions with a strong focus on project execution, schedule adherence, and customer satisfaction\nWhere is the position located?\nThis is a full-time, permanent position in Banyo, Brisbane. The team works 3 days in the office and 2 days from home.\nHow will you make a difference?\nThe purpose of the Document Controller is to be responsible for managing, organising, and controlling documentation for engineering projects. They are to work closely with the engineering teams, project managers, clients and other stakeholders, both internal and external, to ensure the timely and accurate delivery of all engineering documentation throughout the project lifecycle, along with continuing to develop company processes to ensure smooth and fit-for-purpose document procedures.\nWhat will your typical day look like?\nResponsible for overseeing and managing documentation flow to meet project deadlines. \nDevelopment of an internal document control system and liaising with customer representatives in aligning project document systems with customer requirements. \nMaintaining all aspects of the project documentation lifecycle such as: establish, implement and maintain an efficient project-related document control register, project documentation and hard copy filling system including archiving. \nManage the workflows required to collate, issue and receive documents in accordance with project requirements. This will include collating and managing comment sheets for the purpose of ensuring document certification. \nEnsuring document submissions are in accordance and compliant with project document naming conventions, formats and requirements. \nSupporting other users of the internal document control system and project specific document control systems by providing training as required. \nPlanning and recording documentation submission to and from all necessary parties, including clients, sub-contractors and project office employees. \nInterfacing with clients, designers and other key stakeholders to meet project document control requirements and deadlines. \nImproving the current documentation management system and processes to increase efficiency, accuracy, and reliability. \nDelivering internal workshops outlining document controlling processes and procedures. \nGenerating various reports for Engineering Manager, Commercial Manager and Project Managers, as requested. \nWhat do we want to know about you?\n4-5+ years of experience in a document controller role. \nProven experience in document control, preferably in a software engineering or related technical environment. \nHighly Proficient in Microsoft Office \nExperience with Aconex and other Document Management systems \nStrong communication and interpersonal skills, with the ability to work effectively with a wide range of stakeholders. \nStrong organizational and time management skills, with the ability to manage multiple projects and priorities simultaneously. \nExcellent attention to detail and accuracy, with the ability to identify and resolve discrepancies and inconsistencies in documentation. \nCertificate or training in project coordinator or document controlling (desirable but not necessary). \nWe thank all applicants for their interest; each application will receive a response.\nWe do not accept unsolicited contact from recruitment agencies.\nSuccessful candidates will be required to complete background and criminal history check.\nWhat could you accomplish in a place that puts People First?\nAt Wabtec, it’s not just about a job - it’s about the impact you make. When our people come together, we’re Expanding the Possible by continuously improving what we do and how we do it - for our clients and each other.\nIf you’re ready to revolutionize how the world moves for future generations, Wabtec is the place for you.\nWho are we?\nWabtec is a leading global provider of equipment, systems, digital solutions, and value-added services for the freight and transit rail sectors. Drawing on more than 150 years of experience, we are leading the way in safety, efficiency, reliability, innovation, and productivity. Whether it’s freight, transit, ports, logistics, mining, industrial, or marine, our expertise, technologies, and people together - are accelerating the future of transportation. With roots that date back to George Westinghouse, Thomas Edison, and Louis Faiveley, Wabtec has always built technologies and implemented solutions for a variety of sectors that are critical to meeting the needs of customers and governments alike.\nOur global team of about 30,000 employees worldwide delivers performance that moves the world forward. We’re lifelong learners, obsessed with better. Learn more at www.WabtecCorp.com.\nCulture powers us and the possibilities.\nWe believe the best ideas come from a mix of experiences and backgrounds. At Wabtec, we strive every day to create a place where everyone belongs. We’re building a culture where leadership, inclusion and your unique perspective fuel progress.\nWe’re proud to be an Equal Opportunity Employer. We welcome talent of all backgrounds, experiences, and identities, including race, gender, age, disability, veteran status and more.\nNeed accommodation? Just let us know - we’ve got you.","description_format":"text","description_chars":5779,"description_truncated":false,"requirements":{"experience_years_min":4,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":["Health insurance"],"hiring_locations":[{"name":"Australia","iso":"AU","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Rail Transport","Industrial Machinery"],"lifecycle":[{"event":"open","at":"2026-11-05T11:38:06Z"}],"visa":[],"liveness":{"score":63,"band":"ok","label":"Likely open","p_open":1,"p_active":0.632,"p_room":1,"age_days":0,"expected_fill_days":24,"reasons":["conf:3","stale_co","velocity","win:early","comp:brand"],"computed_at":"2026-11-06T05:58:05Z"},"pay":null,"html_url":"https://alion.io/job/wabtec-document-controller","json_url":"https://alion.io/job/wabtec-document-controller.json","meta":{"generated_at":"2026-11-06T14:08:12Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":26142,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-07T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3350},"rest":"https://alion.io/mcp/rest/get_company?id=3350"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fwabtec-document-controller"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fwabtec-document-controller"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fwabtec-document-controller"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/wabtec-document-controller\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fwabtec-document-controller"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3801424}},{"tool":"search_jobs","arguments":{"company":"wabteccorp.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3801424},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}