Administrative Assistant 2nd Shift

Wachter's greatest asset is the people who work here. Join the Wachter family and chart your career path!

We’re looking for a high-energy, self-motivated Administrative Assistant to join our team and keep our field operations running smoothly. This is a fast-paced role perfect for someone who thrives on task-switching and staying organized while supporting both management and our technicians on the ground.

If you are a proactive problem-solver who enjoys a mix of logistics, financial support, and project coordination, we want to hear from you.

This position is for Saturday through Tuesday, 11:00am-9:00pm with Saturday and Sunday being able to work remotely:

What you would be doing:

Responsibilities:

• Coordinate travel accommodations for employees and management by booking flights & hotel rooms.
• Confirm reservations and distribute confirmations to the traveler.
• Monitor email to answer questions or complete tasks.
• Assist technicians by confirming hours and per diem is paid.
• Assist technicians by adding labor and per diem when needed.
• Assist Project Management with various tasks, including calling sites and confirming permit requirements.
• Create and Submit Expense Reports for field technicians.
• Create and Submit Expense Reports for Management.
• Assist with monthly bills/reports by allocating to job numbers, categories, etc.
• Assist with Fleet billing regarding tolls and violations.
• Monitor Admin Phone Line.
• Assist field techs with Material Purchases.

What we need:

Requirements:

• Candidate must be self-motivated and able to task switch in a fast-paced environment.
• Able to work the 2nd shift schedule from 1 PM to 9 PM Saturday - Wednesday. However, training would be for 2 weeks on the day shift (9 am to 6 pm, Monday through Friday) before switching to the 2nd shift.
• Candidate must be available every 4 weeks for an On-Call/After Hours rotation.
• Proficient with using smartphones, computers, including email, spreadsheets, and Microsoft Office programs: Outlook, Excel, and Word.
• Experience desired but not a must in CLC, SAP Concur, Best Pass and WEX.