{"id":2123119,"url":"https://alion.io/job/wachter-fleet-administrative-assistant","title":"Fleet Administrative Assistant","company":{"id":684636,"name":"Wachter","domain":"wachter.com","url":"https://alion.io/company/wachter","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Lever","truth_index":{"grade":"C","score":63,"open_postings":147,"ghost_share":0.619,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":36,"computed_at":"2026-10-15T05:46:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Lowell, United States","Argentina"],"countries":["US","AR"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":20,"max":22,"currency":"USD","period":"hour","gross":null,"usd_annual":44000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-07T22:11:18Z","employer_posted_date":"2026-10-07","last_verified_at":"2026-10-15T07:57:23Z","board_verified":true,"closed_at":null,"days_open":7,"trust":{"level":"ok","repost_count":0,"flags":["company_stale"],"days_open":7},"description":"Wachter's greatest asset is the people who work here. Join the Wachter family and chart your career path! \nWachter is currently accepting applications for an Administrative Assistant focusing on fleet and tool management in our Lowell, AR office. Ideal candidates should be willing to learn new skills or possess experience in administrative tasks related to fleet care and monitoring. This position is Monday-Friday, 8 am - 5 pm.\nWe seek self-motivated and reliable candidates, who can work independently and find solutions to complete the job. Long-term employment with competitive pay and exceptional benefits for qualified candidates. We value relationships and invest in our employees.\nBenefits Package: Company Paid!\nMedical, Dental, Prescription & Vision Benefits--No premium cost!\nLife, AD&D and LTD insurance\nPaid Vacation and Holidays\nCompany-Matched 401(k) and IRA Retirement Savings\nEssential Duties and Responsibilities\nAssist the Fleet Manager with daily administrative and operational fleet functions.\nManage vehicle registrations, renewals, state licensing requirements, and related documentation.\nTrack required vehicle maintenance and communicate with maintenance and body shops as needed.\nCoordinate, review, and reconcile purchase orders, invoices, maintenance expenses, and field employee expenses.\nMonitor fleet-related charges, identify potential fraudulent activity, and assist with resolving discrepancies.\nActivate, maintain, assign, and deactivate nationwide toll transponders and manage associated toll costs.\nAssist with GPS assignments, migrations, utilization, and reporting discrepancies.\nAssign, track, and maintain company tools, equipment, and other assets issued to field employees.\nOrder tools, materials, uniforms, PPE, and other supplies as requested.\nRecord and maintain fleet, tool, material, and asset information within company systems and shared platforms.\nPrepare and distribute monthly reports related to fleet expenses, allocations, inventory, truck stock, tools, and company assets.\nResearch and resolve reporting or allocation inaccuracies in a timely manner.\nAssist with fleet and tool inventory audits and ensure records remain accurate and up to date.\nSupport the Fleet Manager with training and documentation of standard operating procedures.\nPerform miscellaneous administrative and fleet-related duties as assigned.\nQualifications\nSelf-motivated with the ability to work independently and as part of a team.\nAbility to manage multiple projects, priorities, and deadlines simultaneously.\nStrong attention to detail and organizational skills.\nAbility to quickly task-switch and prioritize in a fast-paced environment.\nIntermediate to advanced data entry and computer skills.\nProficiency in Microsoft Outlook, Excel, and Word; strong Excel skills are required.\nAbility to type 50+ WPM.\nExcellent written and verbal communication skills.\nStrong problem-solving skills with the ability to identify and resolve discrepancies.\nReliable transportation required.","description_format":"text","description_chars":3008,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Pro AV & Digital Signage","Systems Integrators","Video Surveillance","Access Control & Alarm Systems"],"lifecycle":[{"event":"open","at":"2026-10-09T00:21:44Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 1","filings_12m":1,"filings_prev_12m":1,"green_card_filings_12m":0,"median_offered_wage_usd":97500,"route":null,"cap_exempt":false,"checked_at":"2026-10-15T11:24:14+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)"],"filings_for_role_12m":0}],"liveness":{"score":58,"band":"ok","label":"Likely open","p_open":1,"p_active":0.583,"p_room":1,"age_days":7,"expected_fill_days":36,"reasons":["conf:1","stale_co","win:early","comp:brand"],"computed_at":"2026-10-15T05:46:00Z"},"pay":{"stated_usd_annual":44000,"is_top_pay":false},"html_url":"https://alion.io/job/wachter-fleet-administrative-assistant","json_url":"https://alion.io/job/wachter-fleet-administrative-assistant.json","meta":{"generated_at":"2026-10-15T11:45:52Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":18107,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-16T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":684636},"rest":"https://alion.io/mcp/rest/get_company?id=684636"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fwachter-fleet-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fwachter-fleet-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fwachter-fleet-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/wachter-fleet-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fwachter-fleet-administrative-assistant"}]}