{"id":3055724,"url":"https://alion.io/job/waertsilae-administrative-assistant","title":"Administrative Assistant","company":{"id":93154,"name":"Wärtsilä","domain":"wartsila.com","url":"https://alion.io/company/wartsila-com","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SuccessFactors","truth_index":{"grade":"A","score":100,"open_postings":18,"ghost_share":0,"stale_share":0.056,"repost_share":0,"time_to_fill_p50_days":16,"computed_at":"2026-10-25T05:49:26Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Houston, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":52000,"max_usd":105000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1667},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Microsoft Teams","optional":false},{"name":"OneDrive","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-22T03:28:51Z","employer_posted_date":"2026-10-21","last_verified_at":"2026-10-24T14:50:33Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"Wärtsilä is an innovative technology company known for being a forerunner in the Marine and Energy markets. Every day, we - Wärtsilians - put our hearts and minds into turning Wärtsilä's purpose of enabling sustainable societies through innovation in technology and services into reality. Our ultimate aim is to provide increased value to both our customers and society. New, game-changing ideas and continuous improvement have been part of our DNA since 1834. Together, we can create new business opportunities and more sustainable future that we can all be proud of.\nWe want to transition the world towards a decarbonised and sustainable future. By pushing the boundaries of engineering and technology, we can make it work. We are always on the lookout for future-oriented talent - want to join the ride?\nAdministrative Assistant, Region North - Energy Business Fort Lauderdale, FL or Houston, TX (Hybrid)\nAt Wärtsilä, we're shaping the future of sustainable energy and helping our customers move toward a cleaner, more reliable power system.\nRegion North is growing. We're expanding our presence, building stronger customer partnerships and delivering more complex energy solutions. We're looking for an organized, proactive and service-minded Administrative Assistant to help our leaders and teams stay focused on delivering results for customers.\nYou'll report to the Energy Business Director (EBD), Region North, and be their main administrative support. You'll also support the wider Region North leadership team with travel, expenses, meeting logistics and special projects.\nThe role is hybrid in our Fort Lauderdale or Houston office. You may sometimes need to come in more often for customer visits, leadership meetings or team activities.\nWhat you will do\nLeadership support\nBe the main administrative contact for the Energy Business Director, Region North.\nManage calendars, schedule meetings across time zones and prioritize requests.\nPrepare agendas, take meeting minutes and track follow-up actions.\nSupport business reviews, planning activities and leadership initiatives.\nHelp prepare presentations and internal communications.\nMeetings and events\nOrganize virtual and in-person meetings, workshops and Region North Management Team meetings.\nCoordinate customer visits, including meeting materials, visit plans and briefing information.\nSupport industry conferences and external events, including registration, travel and logistics.\nKeep Microsoft Teams and SharePoint collaboration spaces up to date.\nTravel and expenses\nArrange domestic and international travel for the EBD and other Region North leaders.\nHandle travel itineraries, logistics and any last-minute changes.\nProcess expense reports in line with company policy.\nTalent and onboarding\nSchedule candidate interviews across multiple calendars and time zones.\nSupport onboarding for new employees, including equipment, system access and welcome materials.\nOffice and administrative support\nProvide administrative support to team members.\nCoordinate office moves, space planning, supplies, equipment and team events.\nMaintain distribution lists, aliases and shared resources.\nHelp create a positive and productive office environment.\nData and reporting\nCollect, organize and share business information and reports.\nSupport data quality reviews, CRM updates and Excel-based reporting.\nWhat you will bring\n5+ years of administrative experience, ideally supporting leaders in a multinational company.\nA bachelor's degree or equivalent experience.\nStrong organization and time-management skills.\nClear written and verbal communication skills in English.\nDiscretion when handling confidential information.\nAdvanced Microsoft Office skills and comfort with AI-driven tools and Microsoft Tools (Outlook, PowerPoint, Word, Excel, SharePoint and OneDrive).\n\nExperience with SAP, Concur or Salesforce is a plus.\nA proactive, solution-focused attitude and attention to detail.\nWhat we offer\nA key support role in a growing region of a global energy leader.\nExposure to leadership, customers and international stakeholders.\nA hybrid way of working.\nOpportunities to learn, take on new challenges and grow with the business.\nCompetitive compensation and benefits.\nAt Wärtsilä, we value, respect and embrace all differences. We are committed to diversity, inclusion and equal employment opportunities, where everyone can be their true self and succeed based on their job-relevant merits and abilities.\nDiscover Wärtsilä and join us in enabling sustainable societies through innovation in technology and services.\nLast application date: 04/11/2026\nAt Wärtsilä we value, respect and embrace all our differences, and are committed to diversity, inclusion and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities.\nPlease note that according to Wärtsilä policy, voluntary consent for a security check may be required from candidates being considered for this position, depending on the applicable country.\nThis is Wärtsilä\nWärtsilä is a global leader in innovative technologies and lifecycle solutions for the marine and energy markets. Our team of 18,300 professionals, in more than 230 locations in 77 countries, shape the decarbonisation transformation of our industries across the globe. Read more on www.wartsila.com.","description_format":"text","description_chars":5352,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Energy Storage","Industrial Machinery"],"lifecycle":[{"event":"open","at":"2026-10-22T03:28:51Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 3 · green card filings: 1","filings_12m":3,"filings_prev_12m":8,"green_card_filings_12m":1,"median_offered_wage_usd":112500,"route":null,"cap_exempt":false,"checked_at":"2026-10-15T11:24:14+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":3,"expected_fill_days":16,"reasons":["conf:14","velocity","win:early","comp:brand"],"computed_at":"2026-10-25T05:49:26Z"},"pay":null,"html_url":"https://alion.io/job/waertsilae-administrative-assistant","json_url":"https://alion.io/job/waertsilae-administrative-assistant.json","meta":{"generated_at":"2026-10-25T10:31:52Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":15094,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-26T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":93154},"rest":"https://alion.io/mcp/rest/get_company?id=93154"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fwaertsilae-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fwaertsilae-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fwaertsilae-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/waertsilae-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fwaertsilae-administrative-assistant"}]}