{"id":1264081,"url":"https://alion.io/job/waisl-limited-executive-assistant","title":"Executive Assistant","company":{"id":3800668,"name":"WAISL LIMITED","domain":"waisldigital.com","url":"https://alion.io/company/waisl-limited","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Schema","truth_index":{"grade":"B","score":75,"open_postings":9,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-15T05:46:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":[],"countries":[],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-03-22T06:52:37Z","employer_posted_date":"2026-03-22","last_verified_at":"2026-10-13T19:21:43Z","board_verified":false,"closed_at":null,"days_open":207,"trust":{"level":"stale","repost_count":0,"flags":["stale"],"days_open":206},"description":"Job Title: Executive Assistant to CTO (Admin & PMO Support)Location: Bangalore\nDepartment: Corporate\nReporting To: CTO\nAbout Us:\nWe are a leading digital airport company delivering world-class airport services through digital interventions, strong engineering DNA, IT operations, and digital services. With current revenues of ~US$50 million (long-term contracts secured), we aim to scale to US$500 million over the next 5 years. We are expanding our client base (domestic & global airports and related adjacencies) and enhancing our portfolio: managed services, new digital services/products, airport services platforms, etc.\nRole Overview\nWe are looking for a highly organized, proactive, and detail-oriented Executive Assistant to support one of our CXOs based at the Bangalore office. This role will combine Executive Assistance, Project Management Office (PMO) coordination, and administrative facilitation responsibilities.\nThe ideal candidate will play a key role in ensuring smooth executive operations, tracking strategic initiatives, and coordinating with cross-functional teams for project execution and office management.\nKey Responsibilities\nExecutive Support\nManage the CXO’s calendar, meetings, and daily schedule\nCoordinate internal and external meetings and prepare meeting agendas\nCapture Minutes of Meeting (MoM) and track action items\nHandle confidential documents, reports, and communication with discretion\nCoordinate travel arrangements, itineraries, and expense management\nAct as a liaison between the CXO and internal/external stakeholders\nAssist in preparing presentations, reports, and executive communication\nPMO Coordination & Project Tracking\nSupport the CXO in tracking strategic initiatives and key business projects\nMaintain project trackers, dashboards, and progress reports\nCoordinate with cross-functional teams for project updates and status reports\nTrack deadlines, milestones, and action items from leadership meetings\nAssist in preparation of project review decks, business updates, and management reports\nSupport planning and coordination of monthly and quarterly review meetings\nMaintain documentation and repository for project-related information\nFlag delays, risks, or gaps in project progress and ensure timely follow-ups\n Administration & Office Facilitation (Bangalore Office)\nSupport day-to-day administrative coordination for the Bangalore office\nCoordinate with vendors and facility teams for office operations\nManage meeting room logistics and visitor coordination\nAssist in organizing leadership visits, internal meetings, and office events\nMaintain office records, documentation, and coordination with corporate teams\nWork closely with HR, IT, and Finance teams for smooth office operations\nSkills & Competencies\nStrong organizational and multitasking skills\nExcellent written and verbal communication\nStrong stakeholder coordination and follow-up capability\nAbility to manage multiple priorities in a fast-paced environment\nHigh level of confidentiality and professionalism\nProficiency in MS Office (Excel, PowerPoint, Outlook) and project tracking tools\nQualifications & Experience\nBachelor’s degree in any discipline\n5-8 years of experience in Executive Assistant, PMO coordination, or executive support roles\nPrior experience supporting senior leadership / CXO-level executives preferred\nExperience in project tracking, reporting, or cross-functional coordination will be an advantage\nPreferred Attributes\nProactive and solution-oriented approach\nStrong attention to detail and execution discipline\nAbility to work independently and manage sensitive information\nStrong coordination and stakeholder management 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