{"id":1238264,"url":"https://alion.io/job/walden-robotics-executive-assistant","title":"Executive Assistant","company":{"id":2012297,"name":"Walden Robotics","domain":"waldenrobotics.com","url":"https://alion.io/company/waldenrobotics","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Rippling","truth_index":{"grade":"A","score":95,"open_postings":33,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":82,"computed_at":"2026-11-05T05:54:30Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Cambridge, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":63000,"max_usd":126000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1815},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"ChatGPT","optional":false},{"name":"Claude","optional":false},{"name":"Google Workspace","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Slack","optional":false}],"status":"live","first_seen_at":"2026-08-21T17:02:57Z","employer_posted_date":"2026-08-21","last_verified_at":"2026-11-06T00:12:21Z","board_verified":true,"closed_at":null,"days_open":76,"trust":{"level":"ok","repost_count":0,"flags":["company_stale"],"days_open":75},"description":"At Walden Robotics, we envision a world where general-purpose robots dramatically improve the quality of life for all people-supporting us at home, at work, in factories, on farms, and beyond. To accomplish this, we are building a team of exceptional professionals who combine world-class technical skills with creative vision, grounded in humility and collaboration.\nPosition Summary:\nYou’re a highly organized, resourceful Executive Assistant who operates at the top of the profession-the kind of hire who raises the bar. In this role, you’ll provide dedicated support to C-suite members and help drive operational excellence across the organization, serving as a strategic partner and trusted advisor to senior leadership. You anticipate needs before they arise, act with discretion, and take real pride in enabling executives to perform at their highest level.\nReporting to the Head of Executive Operations, you’ll manage complex and often competing calendars for C-suite members, coordinate travel, organize meetings and events, and help ensure day-to-day operations run smoothly. You’ll interact with investors, customers, and other senior internal and external stakeholders; exercise sound judgment and discretion when handling highly sensitive and confidential information; and serve as a key connective point across a fast-paced, growing organization. You bring a polished, adaptable presence and a proven track record of managing complex executive relationships at the highest level, shifting seamlessly between competing priorities.\nCore Responsibilities:\nOwn and proactively manage complex, frequently shifting calendars for C-suite members across multiple stakeholders, time zones, and competing priorities.\nIndependently triage and resolve scheduling conflicts, exercising judgment on what warrants executive attention versus what can be delegated or declined.\nCoordinate internal and external meetings end-to-end, including logistics, agendas, pre-reads, briefing materials, and follow-up actions.\nPrepare, and often draft, presentations, reports, and other executive-level business communications.\nArrange complex domestic and international travel, including multi-leg itineraries, accommodations, and transportation, anticipating logistical needs and contingencies.\nTrack and process expense reports, invoices, and reimbursement requests, and help monitor departmental budgets where relevant.\nAct as a trusted right hand to C-suite leadership, operating with discretion on their behalf, including drafting correspondence and representing their priorities in cross-functional conversations.\nLead and coordinate cross-functional projects and special initiatives end-to-end, tracking deliverables and following up to ensure timely completion.\nHandle highly confidential and sensitive information-including personnel, financial, and strategic matters-with unwavering discretion.\nPartner closely with other Executive Assistants and develop relationships across the organization to ensure seamless coordination across the business.\nServe as a point of escalation and problem-solver, identifying issues before they surface and resolving them proactively.\nLeverage AI tools and automation to streamline scheduling, task management, and communication workflows, contributing to Walden’s “living the future” culture.\nPlan and execute meetings, visits, company events, and other activities as required.\nRequired Qualifications:\nA track record of proven success across 5+ years of hands-on experience supporting senior executives, founders, or C-suite leadership.\nDemonstrated ability to operate as a strategic partner and trusted advisor including operating with discretion on behalf of executives.\nExceptional organizational and time management skills, with the ability to manage competing priorities across C-suite stakeholders without dropping details.\nStrong written and verbal communication skills, including the ability to draft polished correspondence and materials on an executive’s behalf.\nProven discretion in handling highly confidential and sensitive information (financial, personnel, board-level, or strategic).\nAdvanced proficiency with Google Workspace, Microsoft Office, Slack, Zoom, and other modern productivity tools.\nHands-on fluency with AI tools (e.g., ChatGPT, Claude, AI scheduling and meeting assistants) and a track record of using them to streamline real work-plus the initiative to share what you build and help teammates work smarter.\nGenuine curiosity, strong problem-solving instincts, and a proactive, no-task-too-big-or-small approach-someone who takes initiative without waiting to be asked.\nPolished, professional demeanor with a customer-service and hospitality mindset, comfortable interacting with board members, investors, and senior external stakeholders.\nPreferred Qualifications:\nExperience in a startup, technology, robotics, engineering, or fast-paced growth environment.\nExpert familiarity with expense management platforms, travel booking tools, and budget tracking.\nExperience supporting cross-cultural or international coordination.\nHands-on experience configuring AI or automation tools to streamline executive support workflows.\nWalden Robotics offers a competitive total compensation program, including salary, annual cash bonus, company equity, company-subsidized insurance programs, 401(k) with company match, flexible PTO, daily lunch, and other benefits. The pay ranges noted on our posts are for salary only.\nWalden Robotics is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to .\nWalden Robotics participates in E-Verify. If you receive an offer of employment from Walden, you will need to go through the E-Verify process of digital verification of your employment authorization documents as provided on the Form I-9. Participation in E-Verify does not limit your right to work and verification will only be completed after you become an employee with Walden Robotics.","description_format":"text","description_chars":6559,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Company events","Equity"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Robotics AI","Humanoid Robots"],"lifecycle":[{"event":"open","at":"2026-09-25T16:21:27Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 3","filings_12m":3,"filings_prev_12m":0,"green_card_filings_12m":0,"median_offered_wage_usd":307500,"route":null,"cap_exempt":false,"checked_at":"2026-10-29T16:27:21+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)"],"filings_for_role_12m":0}],"liveness":{"score":51,"band":"ok","label":"Likely open","p_open":1,"p_active":0.844,"p_room":0.6,"age_days":75,"expected_fill_days":82,"reasons":["conf:2","velocity","win:late","crowd:"],"computed_at":"2026-11-05T05:54:30Z"},"pay":null,"html_url":"https://alion.io/job/walden-robotics-executive-assistant","json_url":"https://alion.io/job/walden-robotics-executive-assistant.json","meta":{"generated_at":"2026-11-06T02:49:52Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":4840,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-07T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2012297},"rest":"https://alion.io/mcp/rest/get_company?id=2012297"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fwalden-robotics-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fwalden-robotics-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fwalden-robotics-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/walden-robotics-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fwalden-robotics-executive-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":1238264}},{"tool":"search_jobs","arguments":{"company":"waldenrobotics.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":1238264},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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