{"id":3837171,"url":"https://alion.io/job/walker-consultants-office-manager","title":"Office Manager","company":{"id":3196530,"name":"Walker Consultants","domain":"walkerconsultants.com","url":"https://alion.io/company/walkerconsultants","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Lever","truth_index":{"grade":"B","score":75,"open_postings":7,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-11-09T06:03:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Philadelphia, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Adobe InDesign","optional":true}],"status":"live","first_seen_at":"2026-10-23T14:49:51Z","employer_posted_date":"2026-10-23","last_verified_at":"2026-11-10T01:43:30Z","board_verified":true,"closed_at":null,"days_open":17,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":17},"description":"Work Location: 850 Cassatt Road, Suite 300, Berwyn, PA 19312\nReports To: Managing Principal or Director of Operations\nEmployment Type: Full-Time (40 hours per week; M-F); In-person/In-office\nYour Role at Walker\nWe are seeking a highly organized, proactive, and detail-oriented Office Manager (OM) to support our growing professional engineering and consulting operations.\nThe Office Manager serves as a key resource within the office, providing operational support, coordinating administrative functions, and contributing to the overall success of the staff and office. This role is empowered to manage the administrative functions, day-to-day tasks, and the office environment and is primarily responsible for performing a wide range of administrative, accounting, and business development support functions. It requires exceptional communication, multitasking, and problem-solving skills.\nThe ideal candidate is a take-charge professional who thrives on organization, takes initiative, and enjoys being a key contributor to team success.\nResponsibilities\nOffice & Administrative Support\nProofread, create, and/or edit Word and Excel documents as required by the professional staff, including reports, proposals, specifications, and general correspondence, ensuring correct spelling, grammar, content, and Walker formatting. The work performed may at times be of a confidential nature.\nCreate/maintain office filing systems, records retention programs, and contract compliance. This includes both digital archives and offsite storage.\nRecord opportunities, plans, and projects in Deltek (Walker’s ERP/CRM system) if/when required.\nWork with Project Managers (PM) to ensure contract compliance; upload executed agreements and insurance certificates to internal systems.\nBe proficient in Deltek to generate reports to support management requests.\nMaintain and manage office accounts receivable and contract compliance database.\nAct as onsite go-to person with Property Management for all building issues, including but not limited to opening maintenance requests and coordinating suite access.\nRespond to and direct incoming inquiries to appropriate personnel and provide primary phone coverage.\nArrange travel when necessary.\nProcess project information for shipment via FedEx (i.e., generating shipment labels), which may require lifting in excess of 20 pounds.\nMaintain inventory of office supplies and order as needed. This may include unpacking supplies, which may require lifting in excess of 20 pounds.\nFacilitate all Walker Store orders and ensure correct billing to office, corporate, or employee.\nMaintain office equipment and cleanliness, including but not limited to all common areas, conference rooms, kitchen, and storage areas.\nResponsible for incoming and outgoing mail.\nComplete or assist with special projects and office/Walker event preparations as required.\nPerform various tasks as required to keep a professional office running smoothly.\nMay provide backup for additional clerical duties when needed.\nAccounting Support\nReview and process submitted staff expense reports and timesheets with precision and in accordance with company policies.\nProcess overhead invoices; monitor and resolve discrepancies.\nSubmit weekly accounts payable.\nServe as the primary point of contact between PMs and Project Accounting (PA) regarding project setup, reporting, billing, forecasting, and budgeting.\nWork collaboratively with clients, PMs, MPs, and the accounting team to support accounts receivable collection efforts and ensure timely payment of outstanding invoices.\nMaintain and reconcile travel records in coordination with accounting.\nMaintain office and project files if required.\nWork with the PMs to review and approve project-related vendor invoices, forwarding to accounting with the appropriate client-required forms, office approval, and backup documentation.\nExercise appropriate purchasing controls and assist Managing Principal (MP) with ongoing budget management.\nCompile month-end documents (copies, postage, tools, logs, etc.) and forward to accounting.\nHuman Resources (HR)\nManage the pre-hire process for new employees in coordination with HR, Business Technology Group (BTG), and office leadership, including coordination of the onboarding schedule for the new employee and workspace setup.\nConduct new hire orientation in the first week of a new hire’s employment, ensuring timely and accurate processing of employee paperwork and training new staff on the basics of project initiation, time sheets, expense reports, office and company procedures, etc.\nAssist with benefit open enrollment for both new and existing employees, ensuring deadlines are met.\nCoordinate with HR on timely documentation of employee life events (new hires, terminations, status changes, births, changes in marital status, deaths, adoptions, changes of address, leaves of absence, certifications, etc.).\nDirectors/Project Managers\nWork with PMs to ensure contract compliance on all projects. Upload executed client agreements and subcontract agreements/insurance certificates to Deltek.\nRequest new and renewed certificates of insurance for specific projects.\nAssist staff and management with reports, specs, proposals, and letters.\nCoordinate office/project records retention program.\nProvide administrative support for projects as needed.\nProvide support and resources to PMs and PAs for project numbers, project initiation, project planning, reporting, billing, revenue forecasts, budgeting, project close, etc.\nEnsure all steps in the project opening and closing processes are completed in a timely manner.\nManage PM compliance with Attribute/Deliverables/Quality Management Review, Safe Work Plans, and Project Close.\nManaging Principal\nUtilize Walker’s ERP/CRM system (Deltek) to generate reports or lists requested by management.\nOversee office occupancy management and space planning.\nParticipate in the office yearly budget preparation and Business Plan, as requested by the MP.\nOther office-related responsibilities as required.\nBusiness Development Assistance\nEnter and track/update opportunities, clients, and BD activities in Deltek.\nAssist with RFPs, RFQs, proposals, and presentations; proofread for accuracy and consistency.\nSupport planning/organizing activities, networking events, career fairs, conferences, and other meetings, as needed.\nAssist in identifying and researching potential clients, markets, and opportunities, as needed.\nQualifications & Skills:\nEducation: Associate’s or Bachelor’s Degree in Business, Marketing, or relevant professional experience.\nExperience: 5+ years of experience in a professional office environment is required.\nIndustry Knowledge: Background in Architecture or Engineering and familiarity with A/E terminology preferred but not required.\nTechnical Skills:Proficient in Microsoft Word and Excel\nStrong office, computer, and internet research skills\nExperience with Deltek Vision or similar ERP/CRM system\nKnowledge / previous experience with Bluebeam Revu\nAbility to train others in system usage and office procedures\nExperience with Adobe InDesign preferred but not required\n\nCommunication: Ability to communicate clearly and professionally, both virtually and in person.\nWriting Skills: Excellent grammar, spelling, formatting, proofreading, and document preparation skills.\nOrganizational Skills:High-level multitasking and time management skills\nAbility to balance and prioritize short-term deadlines across multiple offices\nStrong attention to detail and accuracy\n\nProactive Mindset:Anticipates needs and takes initiative within Walker standards and procedures\nResourceful, quick-thinking, and adaptable to changing priorities under pressure\n\nPersonal Attributes:Motivated, positive attitude, and willingness to help\nPatience and flexibility in a fast-paced environment\nMaturity to maintain confidentiality of information\n\nPhysical Requirements: Ability and willingness to unpack office supplies, including boxes of paper weighing 20+ pounds.\nWe offer a robust total compensation and rewards package designed to support our employees’ well-being, growth, and diverse needs, including:\nAnnual discretionary bonus program\n\nOpportunity to purchase Walker stock - Walker is 100% employee-owned!\n\nMedical, dental, vision, company-paid life insurance\n\nMental wellness benefits\n\nHealth Savings Account with company contribution\n\n401(k) with company match\n\nFlexible Spending Accounts and Commuter Spending Accounts\n\n529 college savings plan\n\nA minimum of 3 weeks of Paid Time Off per year\n\n9 paid holidays per year, including 3 paid floating holidays\n\n5 days of bereavement leave and PTO Donation Bank to help during difficult times\n\n100% compensation replacement during short-term disability leaves\n\nPaid parental leave that allows an additional week of paid time alongside short-term disability leave and/or applicable state paid leave programs\n\nPaid community involvement hours\n\nTuition and licensure reimbursement, and sponsorship of professional memberships\n\nInternal conferences and professional development opportunities\n\nEmployee Resource Groups and Affinity Groups","description_format":"text","description_chars":9133,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Life insurance","Parental leave","Professional development"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-11-05T21:23:44Z"}],"visa":[{"country":"US","licensed_sponsor":true,"adverts_offering_sponsorship_24m":0,"sanctioned_now":false,"evidence":"H-1B filings in 12 months: 13 · green card filings: 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