{"id":3387403,"url":"https://alion.io/job/walker-smith-contracts-and-administration-coordinator","title":"Contracts and Administration Coordinator","company":{"id":4423671,"name":"Walker Smith","domain":"walkersmith.co.nz","url":"https://alion.io/company/walkersmith","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Manatal","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"inferred","locations":[],"countries":[],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Xero","optional":false}],"status":"live","first_seen_at":"2026-10-28T08:20:47Z","employer_posted_date":"2026-10-28","last_verified_at":"2026-11-04T12:16:43Z","board_verified":true,"closed_at":null,"days_open":7,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":7},"description":"You’re a hands-on admin all-rounder, who can hit the ground running. You know your accounting basics, thrive on tight month-end deadlines, and hold your own in a busy trade environment.\n\nThe Company\nTW Group is locally owned and growth-focused, with property development, construction and real-estate businesses across the North Island. They’re a team of industry specific experts delivering solutions for property and trade needs.\nThe Role\nWe’re looking for a hands-on admin all-rounder to be the go-to person for our electrical and plumbing divisions. You’ll report to the Electrical Manager and work closely with the plumbing operations manager and pricing manager, as well as QSs and project managers on construction jobs. You’ll also work directly with our accounts manager on data reports and end-of-month processes. Your main job will be filling gaps on the plumbing side, especially contracts administration, across residential, commercial and service work.\nWhat you’ll be doing\nAccounts payable\nProcessing supplier invoices accurately and on time\nReconciling supplier statements and credit card reconciliations in Xero, and chasing up discrepancies\nCreating payment runs and bank export files\nKeeping good relationships with suppliers and resolving invoice queries\nAssisting with cashflow forecasting and creditor management\nAccounts receivable\nProcessing on-charge invoices\nPreparing invoices for manager approval during the end-of-month invoicing process\nHandling debtor enquiries, reconciling debtor accounts and resolving invoice issues\nDivisional administration\nPayroll administration, including loading timesheets and leave\nMaintaining staff records and helping with day-to-day staff management\nHelping operations managers schedule jobs\nFleet management\nSupporting new staff onboarding and marketing\nProject setup and contracts administration\nSetting up and maintaining projects in Simpro and other business systems\nTracking contract documents, payment schedules, variations, approvals and correspondence\nSupporting project managers throughout the project lifecycle\nCoordinating subcontractor and supplier documentation and collating compliance documentation\nHandling practical completion and defects administration, including warranties, producer statements, commissioning documents, product data sheets and maintenance information\nAssisting with monthly WIP reporting, project forecasting and Form 12A documentation\nAbout you\nAt least 2+ years’ experience in a similar role \nSound knowledge of accounting fundamentals, and confidence with Xero, Simpro and would be advantageous, excel exposure is a essential.\nStrong prioritisation skills for tight end of month deadlines\nDown to earth with a good sense of humour!\nTrade based experience is ideal but not 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