{"id":3109917,"url":"https://alion.io/job/walterfedy-operations-coordinator","title":"Operations Coordinator","company":{"id":2596895,"name":"WalterFedy","domain":"wfad.se","url":"https://alion.io/company/wfad","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Dayforce","truth_index":{"grade":"B","score":75,"open_postings":3,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-22T06:10:10Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Kitchener, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":29000,"max_usd":46000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":402},"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false},{"name":"Rest-Assured","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-22T04:00:00Z","employer_posted_date":"2026-10-22","last_verified_at":"2026-10-22T20:23:33Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Role At A Glance\nThe Operations Coordinator provides comprehensive operational and administrative support to the company’s office and project teams. This role coordinates day-to-day business processes, maintains accurate records, supports project and financial workflows, and facilitates timely communication among management, field personnel, clients, consultants, subcontractors, suppliers, and other stakeholders. The successful candidate will be highly organized, dependable, proactive, and comfortable managing multiple priorities in a fast-paced construction environment.\n\nWhat you will do\nLead or support departmental initiatives, including adaptation of new software systems, process improvements, branding updates, and other operational related projects.\nWork in collaboration with Finance team to prepare monthly project invoices, track receivables, and support compliance with applicable Prompt Payment legislative requirements.\nPrepare and administer contracts, purchase orders, change documentation, and related approval records.\nMonitor insurance certificates, licences, prequalification records, and other compliance documentation, and follow up on expiries or outstanding items.\nCoordinate subcontractor and supplier onboarding, contact records, statutory declarations, and supporting payment documentation.\nProvide day-to-day operational support to senior management, project managers, estimators, accounting personnel, and site teams.\nSupport health and safety administration by maintaining records, distributing forms and notices, and coordinating required training documentation.\nPerform other reasonable coordination and administrative duties that support company operations and successful project delivery.\n\nWhat you bring to the table\nPost-secondary education in business administration, operations, construction administration, or a related field is preferred.Three or more years of experience in operations coordination, project administration, or office administration; experience in construction, engineering, or a related industry is an asset.\nProficiency with Microsoft 365 applications, including Word, Excel, Outlook, Teams, and SharePoint.\nExperience with Procore or comparable construction management software and familiarity with accounting or ERP systems.\nStrong written and verbal communication skills, with careful attention to accuracy, grammar, and professional presentation.\nDemonstrated ability to coordinate multiple workflows, prioritize competing deadlines, and follow through on outstanding items.\nAbility to handle confidential and commercially sensitive information with discretion.\nKnowledge of construction terminology, project documentation, subcontractor processes, and basic financial workflows is an asset.\nKnowledge of health and safety legislation, and use of safety management systems such as Site Docs.\nA valid driver’s licence and access to reliable transportation may be required for occasional travel to project sites or other offices.\n\nCore Competencies\nPlanning, organization, and time management\nOperational coordination and follow-through\nAccuracy and attention to detail\nProfessional communication and customer service\nInitiative, reliability, and sound judgement\nCollaboration and relationship management\nProblem-solving and adaptability\nConfidentiality and integrity\nProcess improvement and accountability\n\nWorking Conditions\nThis position is primarily office-based and involves regular computer and telephone use, with frequent coordination across office and project teams. Occasional travel to project sites or other offices may be required. Periodic overtime may be necessary to support tender deadlines, project milestones, month-end activities, or other operational priorities.\n\nWhy AEC Developments?\nAEC Developments is a trusted construction management firm serving commercial, institutional and industrial clients in Southwestern Ontario. Since 1974, we have been committed to innovation, collaboration, and flexibility in our project delivery approach. Our team integrates the owner, designer, and constructor in a collaborative manner that ensures every project is seamlessly delivered. We offer a wide range of professional construction services, including construction management, design-build, and pre-construction services. At AEC Developments, we believe in setting your project up for success and providing a streamlined project delivery approach. \nJoin us and be part of a versatile and professional construction management team that values your skills and experience. We are excited about the prospect of having you on board and advancing our mutual goals and interests.\n\nApply Now!\nPlease apply with your resume and cover letter using the link on this page. You will be redirected to our internal application platform. \n\nAEC Developments strives to create a culture of inclusivity and diversity. We strongly encourage applications from all qualified individuals, including those from groups traditionally underrepresented in the workforce. We are committed to equal opportunity hiring practice and will not discriminate on the basis of race, religion, colour, creed, national origin, citizenship, status, age, sex, gender identity/expression, marital or domestic partnership status, or disability. \n\nShould you require accommodation to participate in the application process, please contact  or call 519-904-3050. \nThank you for your interest in AEC Developments!\n\nPlease note that we utilize AI-powered tools to enhance our recruitment process. These tools assist us in managing applications efficiently and ensuring a fair evaluation of all candidates. Rest assured, every application is reviewed by our recruitment team, and AI is used to support, not replace, our human decision-making.","description_format":"text","description_chars":5793,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Architecture","Engineering Services"],"lifecycle":[{"event":"open","at":"2026-10-22T20:23:33Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":24,"reasons":["conf:4","win:early","comp:junior"],"computed_at":"2026-10-23T00:29:21Z"},"pay":null,"html_url":"https://alion.io/job/walterfedy-operations-coordinator","json_url":"https://alion.io/job/walterfedy-operations-coordinator.json","meta":{"generated_at":"2026-10-23T00:29:21Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":812,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-24T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2596895},"rest":"https://alion.io/mcp/rest/get_company?id=2596895"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fwalterfedy-operations-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fwalterfedy-operations-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fwalterfedy-operations-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/walterfedy-operations-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fwalterfedy-operations-coordinator"}]}