{"id":288250,"url":"https://alion.io/job/ware-malcomb-project-accountant","title":"Project Accountant","company":{"id":4798,"name":"Ware Malcomb","domain":"waremalcomb.com","url":"https://alion.io/company/ware-malcomb","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Lever","truth_index":{"grade":"C","score":69,"open_postings":75,"ghost_share":0.427,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":183,"computed_at":"2026-10-17T05:46:00Z"}},"role":"Finance","role_family":"Finance","seniority":null,"employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Vaughan, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":31000,"max_usd":70000,"period":"year","method":"role_country_seniority_unknown","sample_n":863},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-08-03T14:50:51Z","employer_posted_date":"2026-08-03","last_verified_at":"2026-10-17T07:44:33Z","board_verified":true,"closed_at":null,"days_open":74,"trust":{"level":"ok","repost_count":1,"flags":["company_stale"],"days_open":74},"description":"As a Project Accountant at Ware Malcomb, you will be a key member of the administrative team, providing specialized and efficient support to our regional offices. In this role, you will analyze projects from start to finish, working closely with project teams and clients to process accurate contracts, budget reports, and billing. By building strong relationships with regional office staff and clients, you will provide customized support across key functions, including budgeting, contracts, billing, and accounts receivable. You will analyze project information to ensure compliance with Ware Malcomb’s standard guidelines and collaborate with other Project Accountants to maintain consistency in procedures and service across all regional offices.\nYour Role\nBudgets & Contracts:\nPreparation of all standard client and consultant contracts using approved contract templates\nReviewing approved proposals and budgets for accuracy and consistency prior to preparing the corresponding contracts\nUpdating the accounting system to reflect client-specific billing requirements\nPreparation, maintenance and entry of all budgets in Deltek Vantagepoint.\nWorking with project team to obtain all necessary information to set up projects in the system, enter budgets and prepare contracts\nDetecting & alerting Project Accounting Manager of any projects or contracts that fall outside of the firm’s standard contract form or process\nWorking closely with Project Accounting Manager to coordinate contract revisions\nCoordinating with Project Managers to obtain contract signatures from clients and consultants\nProcessing close-out projects at the end of every month\nBilling:\nGenerating and distributing monthly billing drafts to Project Managers company-wide\nPreparing Monthly Invoicing & related paperwork including Payment Applications, Waivers; coordinating Consultant Certifications & Consultant Waivers with consultants payable team\nResearching and working with Project Managers to resolve discrepancies between forecasted billing amounts and actual billings by the monthly billing deadline\nResponding to billing-related calls and emails from internal customers related to invoicing\nConducting regular training for new & existing Project Managers on the billing process\nAccounts Receivable:\nRunning a monthly aging report and follow up on past due balances by phone and email\nParticipating in monthly A/R calls with Office Leaders and Operations Managers\nProcessing invoice revisions and responding to client requests\nResearching payment applications and reconciling A/R ledgers\nConsultants Payable:\nReviewing consultant invoices to ensure compliance with contract and budget\nWorking with the Project Management team to resolve budget and invoicing issues\nMiscellaneous:\nConduct monthly Operations Meetings\nWork closely with Operations Managers to improve processes & encourage consistency & adherence to established processes\nDemonstrate good judgement and strong grasp of accounting principals when guiding Project & Office Leaders in decision making\nPartner with their office(s) on KPI’s such as revenue, DSP and profitability\nQualifications\nExcellent Communication skills - written and verbal - are essential\nDetail-oriented individual who emphasizes accuracy is essential\nWell-organized and thorough are essential traits of the individual\nMust have experience with Microsoft Office applications\nExperience with Deltek Vision/Vantagepoint software a plus\nKnowledge of basic construction lien forms is a plus\nExperience with billing, and completing payment applications, lien waivers and releases is a plus","description_format":"text","description_chars":3602,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"Canada","iso":"CA","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Civil & Structural Engineering","Architecture"],"lifecycle":[{"event":"open","at":"2026-09-05T14:14:00Z"},{"event":"close","at":"2026-09-09T04:50:40Z"},{"event":"reopen","at":"2026-10-09T03:57:38Z"}],"visa":[],"liveness":{"score":55,"band":"ok","label":"Likely open","p_open":1,"p_active":0.763,"p_room":0.72,"age_days":74,"expected_fill_days":183,"reasons":["conf:1","win:mid","crowd:"],"computed_at":"2026-10-17T05:46:00Z"},"pay":null,"html_url":"https://alion.io/job/ware-malcomb-project-accountant","json_url":"https://alion.io/job/ware-malcomb-project-accountant.json","meta":{"generated_at":"2026-10-17T09:41:30Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":12745,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-18T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4798},"rest":"https://alion.io/mcp/rest/get_company?id=4798"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fware-malcomb-project-accountant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fware-malcomb-project-accountant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fware-malcomb-project-accountant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/ware-malcomb-project-accountant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fware-malcomb-project-accountant"}]}