{"id":3983493,"url":"https://alion.io/job/wasserman-executive-assistant-2","title":"Executive Assistant","company":{"id":4513194,"name":"Wasserman","domain":"wasserman.com","url":"https://alion.io/company/wasserman-3","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":77,"open_postings":16,"ghost_share":0,"stale_share":0.938,"repost_share":0,"time_to_fill_p50_days":33,"computed_at":"2026-11-10T06:52:35Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Brooklyn, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":70000,"max":85000,"currency":"USD","period":"year","gross":null,"usd_annual":85000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-11-09T20:47:10Z","employer_posted_date":"2026-11-09","last_verified_at":"2026-11-10T14:07:04Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"THE·TEAM is proud to provide representation and marketing services to talent, brands and properties across 28 countries and more than 70 cities worldwide. Our brands and properties group partners with iconic brands and rights holders to turn relevance into revenue through integrated strategy and consulting, creative, live experiences and commercialization. We help clients understand, connect to and inspire global audiences by bringing together brands, properties and talent/creators to build meaningful relationships that drive measurable business outcomes.\nShaped by our belief in the unifying power of sports, music and entertainment, THE·TEAM leads with intelligence, ideas and influence. For more information, please visitthe.team.\nJOB OVERVIEW:\nResponsible for supporting the day-to-day needs of two key executives in the Department. Provide high-level executive administrative support including organizing, scheduling, and coordinating administrative activities for two executives. Manages travel, bookings and expense reports for executives and key team members. Under management of executives may work across client tasks including planning meetings, off-site and travel for larger group.\nThis person must be able to work a hybrid schedule in our Brooklyn (DUMBO) office.\nWHAT YOU'LL DO:\nSupport day-to-day schedules of Executives, which includes managing calendars, appointments, travel logistics, interviews, and other commitments.\nServe as gatekeeper for incoming queries for Executive; answer, screen, and direct incoming emails ensuring a high level of professional customer service and confidentiality.\nCoordinate and prioritize executive daily schedules; arrange meetings and conferences, act as a liaison between employees, clients, and executives.\nSchedule appointments, coordinate on and off-site meetings and special events, make travel arrangements. Has an interest and understanding of trending client appropriate locations and experience managing relationship with establishments to ensure access for client and executive requests. \nInterface with high-level administrators within/outside the company requiring considerable discretion and judgment related to case and time sensitive matters.\nConnect ideas and the flow of information between Executive and others related to client matters, including with respect to client projects.\nPlan travel itineraries, coordinate related arrangements, gather information and determine and negotiate complex scheduling issues; prepare expense reports.\nHandle both company and Executive’s personal matters with discretion.\nJoin phone calls and meetings, take notes for Executive and others, and provide meeting summaries to Department team members.\nMonitor Executive’s email to ensure responses are timely and that Executive stays on task and up to date. Prepare daily summaries of email communications requiring Executive’s attention.\nContribute to a team effort by undertaking other special projects as requested. \nWHAT WE'RE LOOKING FOR:\nBachelor’s degree (sports management, business administration, comm., or finance a plus).\nSeasoned candidate with prior work experience supporting senior-level executives.\nMust be customer service focused and provide the best possible support to internal team members.\nRequires considerable flexibility in scheduling and the willingness to work nights and weekends. Due to the nature of the position, some after-hours coordination of schedules and travel may periodically arise.\nAdvanced skills in Microsoft Office. Proficient in Google Workplace and Adobe Creative Suite a plus.\nWell-developed written and oral communication skills and ability to interact with people of all demographics.\nStrong analytical, organizational, and project management skills.\nRequires self-management and project management abilities.\nAbility to build strong and lasting relationships.\nAbility to anticipate problems and manage expectations.\nAbility to be efficient with a high attention to detail.\nAbility to maintain confidentiality and professionalism in all situations. \nAbility to exercise discretion, sound judgment and significant initiative.\nAble to remain calm and solutions-oriented under pressure, with the ability to mediate and navigate tense and stressful situations positively without panic.\nPolished, confident, and upbeat personality. Ability to collaborate and build credibility across all levels of the organization. Proven track record of successfully managing upwards.\nWHAT WE OFFER:\nProfessional Development: Take advantage of our learning and development programs, mentorship opportunities, and career advancement support. \nGenerous Time Off: Enjoy generous paid time off and holiday allowances to recharge and spend time with loved ones. \nParental Leave: We provide paid parental leave to support your family during important life events. \nRetirement Plan: 401k plan including contribution matching. \nHealthcare: Medical, dental, vision, FSA/HSA, life and disability coverage options. \nAncillary: Critical illness, identity protection, pet insurance, 529 plans and more \n Commuter Benefits: Access support for travel and commuting needs, where available \nBase salary range: $70-85K, plus bonus potential if applicable for role.\nActual base salary is dependent on several factors including but not limited to; market dynamics, location and region, experience, specialized skills/training (education), level of responsibility, budgetary considerations, tenure at the company (for current employees), etc. The salary range listed is just one component of the total compensation package for employees. Compensation decisions are dependent on circumstances of each role\nTHE·TEAM does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.","description_format":"text","description_chars":5963,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["401k plan","Parental leave","Professional development","Retirement plans"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Advertising","Event Marketing","Event Management","Music Industry"],"lifecycle":[{"event":"open","at":"2026-11-09T20:47:10Z"}],"visa":[],"liveness":{"score":60,"band":"ok","label":"Likely open","p_open":1,"p_active":0.602,"p_room":1,"age_days":0,"expected_fill_days":33,"reasons":["conf:3","stale_co","win:early"],"computed_at":"2026-11-10T06:52:35Z"},"pay":{"stated_usd_annual":85000,"is_top_pay":true},"html_url":"https://alion.io/job/wasserman-executive-assistant-2","json_url":"https://alion.io/job/wasserman-executive-assistant-2.json","meta":{"generated_at":"2026-11-10T18:57:41Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":9524,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-11T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4513194},"rest":"https://alion.io/mcp/rest/get_company?id=4513194"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fwasserman-executive-assistant-2"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fwasserman-executive-assistant-2"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fwasserman-executive-assistant-2"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/wasserman-executive-assistant-2\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fwasserman-executive-assistant-2"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3983493}},{"tool":"search_jobs","arguments":{"company":"wasserman.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3983493},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}