Office Manager

Job Description:

The Office Manager serves as a critical administrative and operational support partner for the manufacturing facility, ensuring smooth day-to-day office operations, coordinating resources, supporting HR activities, and maintaining efficient communication with employees, vendors, customers, and visitors.

This role combines office administration, employee support, safety coordination, and shipping/receiving responsibilities to help drive an organized, productive, and efficient plant environment.

Job Details

Description

Responsibilities:

• Manages and oversees plant resources through coordination of tasks, scheduling, and prioritization of assignments
• Greed visitors upon arrival. Ensure all visitors attain PPE
• Address customers and employee’s questions
• Communicates with all vendors and stakeholders to ensure services, equipment, and environment required for the manufacturing staff to maintain operational efficiency
• Report utilizing an ERP system (i.e. PO receipts, Shipping Requests, Reports)
• Supports and engages in safety initiatives including but not limited to, injury report tracking, paperwork, and programs
• Order and monitor new stationery and office supplies
• Support HR department with employee relation matters, including onboarding, offboarding, reviews and employment documentation.
• Maintains confidential personnel files and HR records management including time and attendance
• Collaborate with the IT department when needed
• Provides general administrative support for office activities and provides services to the plant for any project related deadlines
• Manage Shipping & Receiving process (as needed) but not limited to:
• 1st point of contact with delivery drivers and outbound drivers
• Process all paperwork for outbound shipment
• Coordinate with PM and Shipping Supervisor

Qualifications

• Minimum of 3+ years of experience as an Office Manager or related position
• Experience in Logistics and Manufacturing a plus
• Human Resources helpful
• High level of competency with Microsoft Suite/Word/Excel/ processing, ERP computer systems (Dynamic 365 - Preferred), and email.
• Must be technically savvy with the ability to quickly learn new systems with limited training
• Ability to manage multiple priorities in a fast-paced environment
• Ability to maintain a high level of professionalism, integrity, and confidentiality
• Associates or Technical Degree preferred
• Bilingual (English/Spanish) - Preferred
• Prior experience working with HR - Preferred

Company Benefits:

• 2 Medical Plan Options - Base HSA (High Deductible) and Buy-Up

Medical Plans

• Prescription (Rx) Insurance
• Health Savings Account (HSA)
• 2 Dental Plan Options - Base Dental and Buy-Up Dental Plans
• Vision Insurance
• Flexible Spending Accounts (FSA’s)
• Health Care FSA
• Dependent Care FSA
• Company Paid Base Life Insurance
• Company Paid Accident, Death & Dismemberment Insurance
• Company Paid Business Travel Accident Insurance
• Company Paid Disability Insurance
• Short-Term Disability (STD) and Base Long-Term Disability (LTD)

Insurance

• Employee Assistance Program (EAP)
• Voluntary Hospital, Accident & Critical Illness (Cancer) Insurance
• 401(K) Retirement Plan with 50% Company Match
• Voluntary Pet Insurance
• Vacation and Personal/Sick Time
• Paid Grandparent Leave
• Paid Bonding Leave
• Adoption Assistance
• Education Assistance (Tuition Reimbursement)

About Wastequip

Wastequip got its start in 1989 with containers and compactors. But, today, we have evolved into so much more than just a manufacturer of high-quality steel containers and compactors. We are the waste industry’s only All-in-One solutions provider - from carts and containers to collect waste to hoists and trash trucks to move the waste to parts, service and technology to keep your operation running smoothly.

While we’re proud to be North America’s leading manufacturer of waste handling equipment, we are equally proud to be a driving force for enhanced sustainability across the waste industry. We are consistently striving to improve our own operations while making it easier for our customers to do the right thing - building a brighter future for all.