{"id":1523082,"url":"https://alion.io/job/waystone-associate-corporate-secretarial-services-coe","title":"Associate - Corporate Secretarial Services COE","company":{"id":1996259,"name":"Waystone","domain":"waystone.com","url":"https://alion.io/company/waystone-com","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"BambooHR","truth_index":{"grade":"B","score":84,"open_postings":8,"ghost_share":0,"stale_share":0.625,"repost_share":0,"time_to_fill_p50_days":53,"computed_at":"2026-10-23T05:54:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Cashel, Ireland"],"countries":["IE"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":34000,"max_usd":48000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":19},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-04-27T00:00:00Z","employer_posted_date":"2026-04-27","last_verified_at":"2026-10-23T23:13:31Z","board_verified":true,"closed_at":null,"days_open":180,"trust":{"level":"stale","repost_count":0,"flags":["stale"],"days_open":179},"description":"About Waystone\nWaystone is a leading asset-servicing solutions provider of institutional governance, administration, risk and compliance services to financial institutions. With over 25 years’ experience and a comprehensive range of specialist services to its name, Waystone helps our clients structure, operate and grow through our expertise, innovation and digitisation, backed by the operational scale to support global expansion\nSummary: Reporting to the Associate Director - Corporate Secretarial Services (COE), the Associate- Corporate Secretarial Services (COE) will be an integral part of the team’s success.\nESSENTIAL DUTIES AND RESPONSIBILITIES\nThe successful candidate will be responsible for a portfolio of clients, primarily domiciled in Ireland and the United Kingdom, will manage multiple client relationships, will review work produced by others within the team and will assist with training others within the team.\nResponsibilities may include (but are not limited to) the following:\nBuild a relationship with the stakeholders of funds/entities.\nOrganisation of Board, Board Committee and shareholder meetings, including the production/ review of materials in advance of such meetings and minutes thereafter.\nAssist with changes to Boards of directors, service providers etc. and the necessary notifications and documents relating thereto.\nEnsure that all actions taken, and agreements entered into by entities, are duly considered and authorised by the Board of directors.\nAssist with the approval of financial statements and assist clients with conflicts of interest registers and Board assessments.\nProvide reporting to the management of the team.\nUpdate client records.\nAssist with project work, as directed by the management of the team.\nProduce and/ or review draft resolutions, as required.\nLiaise with registered offices in respect of requisite filings to be made for each fund/entity and to make and/or monitor all necessary registrations with governmental and similar agencies in the jurisdiction of each fund.\nAssist with establishing relationships with service providers on behalf of entities.\nAssist with the liquidation process of entities which have ceased trading.\nAssist with the training of other members of the team.\nAny other administrative tasks in the support of the Company Secretarial team in the servicing of Company Secretarial client relationships.\nTo deal with any other responsibility reasonably assigned;\nTo represent the Company in a professional manner and enhance the perception of the Company as client oriented, proactive and dedicated to providing a superior service. \nREQUIREMENTS\nA Bachelor’s degree.\nAn excellent command of the English language.\nAt least two to three years of relevant work experience.\nThe candidate should be self-motivated and will show an ability to work in a demanding and progressive environment, meeting deadlines as necessary.\nExcellent interpersonal and communication skills.\nHighly organised, proactive, accurate and have a sense of responsibility and priority management;\nAble to work independently in an environment under pressure and with tight deadlines;","description_format":"text","description_chars":3141,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Financial Services","Professional Services","Asset Management & Funds"],"lifecycle":[{"event":"open","at":"2026-09-30T12:45:47Z"}],"visa":[],"liveness":{"score":10,"band":"cold","label":"Long shot","p_open":1,"p_active":0.362,"p_room":0.28,"age_days":179,"expected_fill_days":53,"reasons":["conf:1","win:tail","crowd:junior"],"computed_at":"2026-10-23T05:54:15Z"},"pay":null,"html_url":"https://alion.io/job/waystone-associate-corporate-secretarial-services-coe","json_url":"https://alion.io/job/waystone-associate-corporate-secretarial-services-coe.json","meta":{"generated_at":"2026-10-24T02:55:23Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":4639,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-25T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1996259},"rest":"https://alion.io/mcp/rest/get_company?id=1996259"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fwaystone-associate-corporate-secretarial-services-coe"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fwaystone-associate-corporate-secretarial-services-coe"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fwaystone-associate-corporate-secretarial-services-coe"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/waystone-associate-corporate-secretarial-services-coe\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fwaystone-associate-corporate-secretarial-services-coe"}]}