{"id":3869796,"url":"https://alion.io/job/waystone-people-data-operations-specialist","title":"People Data & Operations Specialist","company":{"id":1996259,"name":"Waystone","domain":"waystone.com","url":"https://alion.io/company/waystone-com","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"BambooHR","truth_index":{"grade":"B","score":82,"open_postings":7,"ghost_share":0,"stale_share":0.714,"repost_share":0,"time_to_fill_p50_days":51,"computed_at":"2026-11-11T05:49:22Z"}},"role":"Data Science","role_family":"Data Science","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Dublin, Ireland"],"countries":["IE"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Pure Data","optional":false},{"name":"Power BI","optional":true}],"status":"live","first_seen_at":"2026-11-06T13:54:32Z","employer_posted_date":"2026-11-06","last_verified_at":"2026-11-11T02:53:18Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"About Waystone\nWaystone is a leading asset-servicing solutions provider of institutional governance, administration, risk and compliance services to financial institutions. With over 25 years’ experience and a comprehensive range of specialist services, Waystone helps clients structure, operate and grow through expertise, innovation and digitisation, backed by the operational scale to support global expansion.\nRole Overview\nThe People Data & Operations Specialist is an experienced HR operations professional with a strong specialism in People data, analytics and operational problem-solving.\nThe role involves working with large, complex and imperfect datasets from multiple systems and sources. The successful candidate will cleanse, reconcile, interrogate and analyse data that may be inconsistent, incomplete or poorly structured.\nThis role goes beyond producing reports. The individual will interpret HR and business data, identify anomalies and emerging patterns, investigate root causes and translate findings into practical insights, controls and actions.\nThe role combines People data and analytics expertise with broad HR operational experience, supporting workforce reporting, payroll governance, absence, Working Time Act compliance, performance management, employee relations administration, immigration, HR systems, operational governance and People projects.\nThe successful candidate will be an experienced HR professional rather than a pure data analyst, with an understanding of how data connects to employees, HR processes, payroll, compliance and business decision-making.\nEssential Duties and Responsibilities\nPeople Data, Analytics & Insight\nTake ownership of large-volume People datasets, including complex, inconsistent and unstructured information from multiple systems and business sources.\nExtract, combine, cleanse, structure, reconcile and validate data to create accurate and usable datasets.\nInvestigate discrepancies and anomalies, tracing issues to their source and identifying root causes.\nManipulate and analyse datasets using advanced Excel functionality, including PivotTables, XLOOKUP, INDEX/MATCH, nested formulas, conditional logic, data validation and reconciliation techniques.\nAnalyse data to identify trends, exceptions, risks, themes and opportunities for intervention.\nProduce workforce analytics, management information, dashboards and operational reporting.\nUndertake analytical reviews across headcount, absence, performance, payroll, compliance and other workforce matters.\nDevelop repeatable datasets, reporting processes and controls.\nImprove the quality and integrity of People data held across HR systems.\nPeople Operations\nProvide operational HR support across the employee lifecycle.\nManage Tier 2 HR activities relating to sickness absence, performance management and employee relations case triage, escalating where appropriate.\nManage sickness absence reporting and associated operational follow-up.\nSupport Working Time Act monitoring, reporting and follow-up.\nMaintain performance improvement plan reporting and associated governance.\nSupport HR activities requiring accurate employee data and documentation.\nMaintain procedures, process maps, guidance documents, templates and operational controls.\nPayroll, Governance & Compliance\nSupport payroll governance through data validation, reconciliation, exception reporting and analytical review.\nAnalyse payroll datasets to identify discrepancies, trends, unusual movements and potential control issues.\nSupport payroll and HR audits through reporting, supporting evidence and data analysis.\nIdentify gaps in existing processes and recommend sustainable operational controls.\nUse data and reporting to identify potential compliance risks and areas requiring intervention.\nInvestigate exceptions through to resolution.\nImmigration & Visa Operations\nManage end-to-end visa and immigration administration.\nMaintain visa trackers, systems, employee records and supporting documentation.\nMonitor visa expiry dates, renewals, sponsorship requirements and associated compliance actions.\nProduce management reporting covering upcoming renewals, risks, exceptions and required actions.\nCoordinate with employees, managers, immigration providers and relevant stakeholders.\nSystems, Process Improvement & Projects\nBecome a subject matter expert in BambooHR and other People systems from an operational data and reporting perspective.\nIdentify opportunities to improve data capture, reporting, system utilisation and operational workflows.\nInvestigate recurring errors and inefficiencies to determine root causes.\nSupport the design and implementation of improved processes, controls and reporting.\nLead or support People operational projects across Ireland and contribute to global initiatives where required.\nProvide analytical and project support for HR technology, operational, compliance and transformation initiatives.\nExperience\nEssential\nMinimum five years’ experience within HR/People Operations, HR analytics, HR systems, payroll operations or a closely related People function.\nStrong practical understanding of HR operations and the employee lifecycle.\nAdvanced Microsoft Excel capability, demonstrable as part of the recruitment process.\nSignificant experience working with large, complex, inconsistent or unstructured datasets.\nExperience extracting data from multiple sources and independently cleansing, combining, reconciling, validating and analysing it.\nAdvanced practical experience with PivotTables, XLOOKUP/VLOOKUP, INDEX/MATCH, nested formulas, conditional logic, data validation and reconciliation.\nProven ability to investigate discrepancies and identify root causes.\nExperience translating detailed data analysis into business conclusions and recommendations.\nExperience producing workforce/HR management information and operational reporting.\nExperience identifying data quality issues and process weaknesses.\nExperience supporting payroll, audit, compliance or HR governance activities.\nExperience handling sensitive employee information and confidential HR matters.\nDesirable\nExperience with Power BI or similar visualisation/reporting tools.\nExperience with payroll data and payroll reconciliation.\nExperience supporting employee relations and absence/performance processes.\nExperience with visa and immigration administration.\nExperience with process improvement or HR transformation initiatives.","description_format":"text","description_chars":6427,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Asset Management & 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