{"id":3813469,"url":"https://alion.io/job/waystone-project-manager-ai","title":"Project Manager - AI","company":{"id":1996259,"name":"Waystone","domain":"waystone.com","url":"https://alion.io/company/waystone-com","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"BambooHR","truth_index":{"grade":"A","score":86,"open_postings":7,"ghost_share":0,"stale_share":0.571,"repost_share":0,"time_to_fill_p50_days":51,"computed_at":"2026-11-07T05:47:08Z"}},"role":"Management","role_family":"Management","seniority":"middle","employment_type":"contractor","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"inferred","locations":["Cashel, Ireland"],"countries":["IE"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":4,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-11-05T15:27:16Z","employer_posted_date":"2026-11-05","last_verified_at":"2026-11-07T23:37:55Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"This is a 12 month fixed-term contract\nAbout Waystone\nWaystone is a leading asset-servicing solutions provider of institutional governance, administration, risk and compliance services to financial institutions. With over 25 years’ experience and a comprehensive range of specialist services to its name, Waystone helps our clients structure, operate and grow through our expertise, innovation and digitisation, backed by the operational scale to support global expansion.\nSummary\nThis maternity leave cover role focuses on AI-enabled automation, process improvement and day-to-day operational management within Global Registration Services (GRS). The Manager will deliver practical improvements that reduce manual work, strengthen controls and improve data quality while supporting service continuity.\nThe role requires strong process improvement and people management skills rather than deep fund registration expertise. Technical regulatory interpretation and sign-off will remain with the relevant GRS specialists and control functions.\nWorking with GRS subject-matter experts, the Manager will translate operational needs into controlled, repeatable workflows, coordinate delivery, track deadlines and escalate technical questions to appropriate specialists. AI will support, not replace, professional judgement and required review.\nEssential Duties and Responsibilities\nImprove registration and notification preparation through standard templates, checklists and approved AI or automation tools.\nStreamline fund document collation, completeness checks and data extraction, validating outputs against source documents.\nSupport template-based correspondence and AI-assisted drafting, ensuring technical content is verified and approved by GRS specialists before submission.\nCoordinate submission workflows, task allocation and evidence capture, with filing requirements and technical approvals owned by GRS specialists.\nSupport ongoing registration maintenance through clearly assigned workflows and agreed timelines, including tracking document and financial report submissions and coordinating changes and notifications once requirements and approvals have been confirmed.\nDevelop KPIs and management reporting covering service delivery and automation outcomes, including time saved, turnaround times, data quality, exceptions and adoption.\nMaintain accurate Salesforce records for fund marketing registrations and private placements across the Waystone Group, improving data standards, validation and reporting with system owners.\nCoordinate quarterly board reporting using validated operational data and status updates, with compliance assessments reviewed by appropriate specialists.\nCoordinate timely responses to client queries, handling operational updates and referring technical questions to GRS specialists. Develop approved knowledge resources and reusable responses.\nOwn a prioritised improvement backlog for the cover period, translating needs into requirements and coordinating pilots, user acceptance testing, approvals and rollout with technology and control functions.\nUse only approved AI tools and permitted data, ensuring appropriate access, confidentiality and retention safeguards. Establish human review, audit trails, exception handling and fallback procedures before deployment.\nEnsure activity is recorded in Salesforce and assess opportunities for automated capture and reminders while maintaining accountability and data accuracy.\nTrain team members in improved workflows and responsible use of approved AI tools, including output validation and escalation. Coordinate technical registration training with GRS specialists.\nComplete incoming and outgoing handovers covering client portfolios, filings, deadlines, team priorities, automation designs, controls, test evidence, procedures, ownership and outstanding improvements.\nRequirements\nEducation\nThird-level degree, preferably in business, technology, operations or a related discipline.\nExperience and Skills\n4 to 5 years' experience in operations, process improvement, business analysis or change delivery, preferably within financial services or another regulated environment. Fund registration knowledge is beneficial but not essential, as the role works alongside GRS subject-matter experts.\nHands-on experience using AI-assisted tools or workflow automation within business processes, including assessing suitability, validating outputs and recognising limitations.\nExperience mapping processes, defining business requirements, coordinating testing and implementing controlled change, with evidence of measurable improvements.\nExcellent written and verbal communication skills in English.\nStrong attention to detail and analytical skills, including checking source data, investigating exceptions and validating automated outputs.\nExcellent organisational skills, with the ability to manage multiple priorities while maintaining accuracy.\nHigh standards of integrity and client service, with sound judgement regarding confidentiality, data protection, human oversight and escalation when using AI or automation.\nAbility to learn unfamiliar processes quickly, work within established controls and recognise when specialist regulatory input is required.\nSelf-motivated and confident.\nStrong Salesforce or similar CRM, Excel and PowerPoint skills, with practical familiarity with automation, reporting or AI productivity tools.","description_format":"text","description_chars":5415,"description_truncated":false,"requirements":{"experience_years_min":4,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Artificial Intelligence","Asset Management & Funds","Custody & Fund Administration"],"lifecycle":[{"event":"open","at":"2026-11-05T15:27:16Z"}],"visa":[],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":1,"expected_fill_days":51,"reasons":["conf:2","velocity","win:early"],"computed_at":"2026-11-07T05:47:08Z"},"pay":null,"html_url":"https://alion.io/job/waystone-project-manager-ai","json_url":"https://alion.io/job/waystone-project-manager-ai.json","meta":{"generated_at":"2026-11-08T02:20:53Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":5052,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-09T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1996259},"rest":"https://alion.io/mcp/rest/get_company?id=1996259"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fwaystone-project-manager-ai"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fwaystone-project-manager-ai"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fwaystone-project-manager-ai"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/waystone-project-manager-ai\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fwaystone-project-manager-ai"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3813469}},{"tool":"search_jobs","arguments":{"company":"waystone.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3813469},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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