{"id":2523314,"url":"https://alion.io/job/weassist-executive-assistant-p3","title":"Executive Assistant (P3)","company":{"id":4418351,"name":"WeAssist","domain":"weassist.io","url":"https://alion.io/company/weassist","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Breezy","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"posting_text","remote_working_hours":{"label":"UTC-8 – UTC-5","utc_offset_min":-8,"utc_offset_max":-5},"hiring_geo_confidence":"inferred","locations":[],"countries":[],"hiring_countries":["US","PH"],"hiring_countries_total":2,"salary":null,"salary_estimate":{"min_usd":10000,"max_usd":19000,"period":"year","method":"role_country_seniority_unknown","sample_n":88},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"ChatGPT","optional":false},{"name":"Claude","optional":false},{"name":"Asana","optional":true},{"name":"Clarity","optional":true},{"name":"ClickUp","optional":true},{"name":"Gemini","optional":true},{"name":"Google Workspace","optional":true},{"name":"Monday.com","optional":true},{"name":"Notion","optional":true},{"name":"Slack","optional":true},{"name":"Trello","optional":true},{"name":"Wi-Fi","optional":true}],"status":"live","first_seen_at":"2026-09-29T04:51:48Z","employer_posted_date":"2026-09-29","last_verified_at":"2026-10-15T10:17:11Z","board_verified":true,"closed_at":null,"days_open":16,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":16},"description":"Hiring: Full-Time Executive Assistant - Remote - $9,600 - $14,400/yr\nAbout the Opportunity\nSupport High-Impact Leaders - Partner with founders, CEOs, business owners, and senior executives who rely on sharp, dependable support to run at their best.\nOpportunities Across Industries - WeAssist places Executive Assistants with growing U.S. businesses in a wide range of industries, so your experience travels with you.\nMatched for Long-Term Fit - We align you with an executive whose working style, pace, and priorities fit your strengths.\nA True Right-Hand Role - This is strategic executive support, not task-taking-your judgment, foresight, and follow-through matter.\nBacked by a Team That Cares - Join a people-first community of 100+ remote professionals, with WeAssist supporting you every step of the way.\nAbout WeAssist\nLed by a Founder Who Cares - Reef Colman built WeAssist to empower individuals and create meaningful opportunities that support families.\nFast & Purposeful Recruiting - We move quickly but prioritize long-term fit, stability, and growth over just filling roles.\nConnecting Global Talent - With 100+ outsourced professionals and growing, we link top talent worldwide with thriving US businesses.\nGiving Back Matters - From building schools to feeding the homeless, we believe true success means making a difference.\nAn Inclusive & Thriving Culture - Your skills and unique gifts matter. We create an environment where outsourced professionals don't just work-they grow.\nKey Responsibilities of the Executive Assistant\nCalendar & Schedule Management\nInbox & Communication Management\nMeeting Coordination & Follow-Up\nTask & Priority Management\nStakeholder & Relationship Management\nResearch & Documentation\nExecutive & Personal Administrative Support\nAdditional Information:\nReview this Doc first!\nHow to Prepare for the Recruiting Process -\nhttps://docs.google.com/document/d/1tCWNqlU4gNG4nQaEeo5iSKNB8A8X7xAlVCMDvZwkdDk/edit?tab=t.0#heading=h.gt6n5ybw2ujb\nWhy We're Hiring Executive Assistants\nWeAssist continues to partner with growing businesses whose founders, CEOs, business owners, and senior executives need experienced Executive Assistants. We're building an ongoing pipeline of exceptional EAs who can become trusted extensions of these leaders-protecting their time, keeping priorities organized, and making sure important details never fall through the cracks. This goes beyond reactive administrative support: we're looking for EAs who anticipate needs, exercise sound judgment, take ownership, and bring structure to busy executives. Candidates are welcome from any industry-what matters most is how you think, communicate, and follow through.\nIf you're a proactive, discreet, and highly organized EA who takes pride in being the person an executive can always count on-this role could be a great fit for you.\nQualifications:\nMust-Haves:\n Executive/C-Suite Support Experience - 2+ years supporting founders, C-suite executives, senior leaders, or business owners.\n Exceptional English Communication - Highly articulate and polished in spoken and written English; comfortable representing an executive professionally.\n Discretion & Trustworthiness - Able to handle confidential business information, private communications, financial details, and sensitive personal matters with integrity.\n Strong Organization & Attention to Detail - Proven ability to manage complex calendars, competing priorities, deadlines, and follow-ups while maintaining accuracy and keeping important details from falling through the cracks.\n Proactive & Resourceful Problem-Solving - Anticipates needs, identifies potential issues, researches solutions, and takes appropriate action without requiring constant direction.\n Major Ownership & Follow-Through - Takes responsibility for outcomes, closes loops, follows through on commitments, and ensures tasks are carried through to completion.\n AI Fluency - Comfortable using tools such as ChatGPT, Claude, or similar AI platforms for research, communication drafting, summarization, meeting preparation, information organization and analysis, and day-to-day productivity.\nNice-to-Haves:\n CRM Familiarity - Experience with platforms such as HubSpot, Salesforce, GoHighLevel, or similar systems for maintaining contacts, notes, activities, and follow-ups.\n Project Management Tools - Experience using ClickUp, Asana, Monday.com, Trello, Notion, or similar platforms.\n Executive Travel Experience - Experience coordinating flights, accommodations, ground transportation, itineraries, travel preferences, and last-minute changes.\n Personal Assistance Experience - Comfortable supporting personal appointments, reservations, purchases, vendors, household needs, personal travel, and other executive priorities.\n⭐ Client/VIP-Facing Experience - Experience professionally communicating with clients, partners, investors, board members, vendors, or other high-priority stakeholders.\n Process & SOP Documentation - Experience documenting recurring workflows, creating checklists, and improving administrative processes.\nResponsibilities of the Executive Assistant:\nYour responsibilities include:\n Calendar & Schedule Management\nOwn the executive's calendar end to end, from scheduling and rescheduling to confirmations\nStructure each day and week around the executive's top priorities, with room for focus time and preparation\nSpot conflicts early and resolve them before they become problems\nCoordinate schedules across teams, external contacts, and time zones\n Inbox & Communication Management\nKeep the executive's inbox organized and prioritized so nothing important goes unanswered\nDraft and send polished communications that reflect the executive's voice and standards\nAct as gatekeeper and first point of contact, handling what you can and routing the rest with good judgment\nManage confidential and sensitive communications with complete discretion\n Meeting Coordination & Follow-Up\nPrepare agendas, briefs, and materials so the executive walks into every meeting ready\nCapture key decisions, commitments, and action items\nDrive follow-through on next steps until every loop is closed\n Task & Priority Management\nMaintain a clear, current view of the executive's tasks, deadlines, and commitments\nFollow up on delegated work to keep it on schedule\nSend reminders and help the executive reprioritize as new demands arise\n Stakeholder & Relationship Management\nRepresent the executive professionally with clients, partners, vendors, and team members\nMaintain organized contact records, relationship notes, and follow-up history\nNurture key relationships through timely check-ins, introductions, and thoughtful touchpoints\n Research & Documentation\nResearch topics, people, and organizations and turn findings into clear, decision-ready summaries\nPrepare professional documents, reports, and presentations\nKeep files and information organized and easy to access\n Executive & Personal Administrative Support\nCoordinate business and personal travel, including flights, accommodations, transportation, itineraries, and last-minute changes (depending on placement)\nProvide personal assistance such as appointments, reservations, purchases, reminders, and household or vendor coordination (depending on placement)\nManage recurring administrative needs such as records, forms, subscriptions, and renewals\nCompany Culture and Core Values:\nAt WeAssist, we move fast, think big, and create lasting impact. We're more than just a recruiting firm-we're a tight-knit community that values integrity, accountability, and growth, ensuring every professional and client finds the right fit, not just any fit. Here, you'll thrive in an inclusive, high-performance culture that challenges you to be 1% better every day while making a real difference in the world. Our core values include:\n Integrity - Do the Right Thing, Always - Even when no one's watching, we lead with honesty, character, and trust.\n Expectation - Set the Target Early - We align from the start-no guessing games. Clarity creates confidence.\n Reiteration - Say It Back, Get It Right - We confirm understanding by repeating what we heard. Listening is a two-way street.\n Major Ownership - Being 1% Better Every Time - No blaming, no excuses. We take full responsibility and ask, 'What can I do better?'\n Radical Transparency - Keep It Real - We speak with openness and honesty.\n Proactive Effort - Stay Ahead of the Game - We don't wait for fires-we prevent them. Anticipate, act, exceed.\n Communication - Listen First, Speak with Clarity - We listen to understand, not just to reply. The clearer we are, the stronger we move!\n We Talk About Projects, Not People - No Gossip Zone - We go directly to the source. Discuss issues, not individuals-unless it's for solutions.\n Be Curious - Ask, Learn, Level Up - Curiosity drives growth. We ask smart questions and never stop learning.\n Emotional Regulation - Keep Cool Under Pressure - We stay calm, think clearly, and lead with emotional maturity-especially when it's tough.\n A-Player Mentality - Results Over Excuses - We get things done. Whatever it takes to win with integrity, we're in.\n One More Mindset - Because It Matters to Someone - One more call. One more check-in. One more push. Every extra effort counts.\nJoin a team that values growth, action, and real impact-where what you do truly matters!\nWhat's in it for you?\nJoining WeAssist means more than landing a role-it's the start of a long-term career journey, with opportunities to:\n Thoughtful Executive Matching - Be placed with a leader whose needs and style fit your strengths.\n High-Trust, High-Impact Work - Become the right hand an executive relies on every single day.\n Career Growth - Expand your skills in executive support, AI tools, and new industries.\n Performance-Based Raises - Your impact is recognized and rewarded.\n Fully Remote - Work from anywhere while supporting a growing US-based business.\n Great Starting Salary - Competitive pay with room to grow as you prove your value.\nYour next big opportunity starts here-ready to take the leap? \nWeAssist:\n(Not your average Recruiting Firm…)\nStarted by Reef Colman just six years ago, is not your typical staffing agency...\nWe are a dynamic recruiting firm focused on creating fair opportunities in the business world. We have a team of over 100 people. We help US businesses find skilled remote workers and connect these workers with good employers.\nWhat makes us different is how much we care about our people! We give good benefits, support personal growth, and get involved in the community. We also support good causes like building schools, helping the homeless, and improving education. Come join us at WeAssist, where remote workers do their best!\nPerks:\n13th Month Bonus (Wild right?! )\nPermanent work-from-home / remote set-up \nHealth insurance \nDental insurance \nMental health insurance \nGreat starting salary \nGrowth opportunity \nPerformance-based raises \nPrizes and bonuses \nSpecifics:\nTime\nFull-time; U.S. business hours-must be flexible to work EST or PST depending on client placement and be available and responsive during assigned hours\nThis is a remote position so you can have the freedom to work from anywhere\nMiscellaneous\nAttire - business casual when in meetings\nProfessional setup\nClean background\nGood camera\nGood microphone\nStrong wifi\nTech Stack\n Productivity & Communication: Google Workspace, Microsoft 365, Slack, Zoom, Calendly\n CRM: HubSpot, Salesforce, GoHighLevel, or similar\n Project & Task Management: ClickUp, Asana, Monday.com, Trello, Notion, or similar\n AI & Productivity: ChatGPT, Claude, Gemini, or similar\n Travel & Scheduling: Common airline, hotel, travel-booking, and scheduling platforms\n Tech stacks vary by client-you don't need to know every tool, just be quick to learn new ones\nCompensation\nFixed Rate $9,600 - $14,400/yr","description_format":"text","description_chars":11858,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"Upper-Intermediate (B2)","optional":false}]},"benefits":["Dental insurance","Health insurance"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"},{"name":"Philippines","iso":"PH","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-14T11:45:32Z"}],"visa":[],"liveness":{"score":69,"band":"ok","label":"Likely open","p_open":1,"p_active":0.771,"p_room":0.9,"age_days":16,"expected_fill_days":39,"reasons":["conf:3","win:mid"],"computed_at":"2026-10-15T05:46:00Z"},"pay":null,"html_url":"https://alion.io/job/weassist-executive-assistant-p3","json_url":"https://alion.io/job/weassist-executive-assistant-p3.json","meta":{"generated_at":"2026-10-15T12:00:22Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"assistant_verified","counted_by":"address","units_charged":1,"used_today":2209,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-16T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4418351},"rest":"https://alion.io/mcp/rest/get_company?id=4418351"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fweassist-executive-assistant-p3"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fweassist-executive-assistant-p3"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fweassist-executive-assistant-p3"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/weassist-executive-assistant-p3\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fweassist-executive-assistant-p3"}]}