{"id":2523321,"url":"https://alion.io/job/weassist-executive-sales-assistant-ih","title":"Executive Sales Assistant - IH","company":{"id":4418351,"name":"WeAssist","domain":"weassist.io","url":"https://alion.io/company/weassist","size_band":"11-50","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Breezy","truth_index":null},"role":"Sales","role_family":"Sales","seniority":null,"employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":{"label":"PST","utc_offset_min":-8,"utc_offset_max":-8},"hiring_geo_confidence":"structured","locations":[],"countries":[],"hiring_countries":["PH"],"hiring_countries_total":1,"salary":{"min":10800,"max":14400,"currency":"USD","period":"year","gross":null,"usd_annual":14400},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"ClickUp","optional":false},{"name":"Cursor","optional":false},{"name":"GitHub","optional":false},{"name":"HubSpot","optional":false},{"name":"Instagram","optional":false},{"name":"LinkedIn","optional":false},{"name":"Make.com","optional":false},{"name":"n8n","optional":false},{"name":"Notion","optional":false},{"name":"Prompt Engineering","optional":false},{"name":"Slack","optional":false},{"name":"WhatsApp","optional":false},{"name":"Wi-Fi","optional":false},{"name":"Windsurf","optional":false},{"name":"Zapier","optional":false},{"name":"ChatGPT","optional":true},{"name":"Claude","optional":true},{"name":"Gemini","optional":true},{"name":"Perplexity","optional":true}],"status":"live","first_seen_at":"2026-06-11T04:50:42Z","employer_posted_date":"2026-06-11","last_verified_at":"2026-10-30T18:39:36Z","board_verified":true,"closed_at":null,"days_open":141,"trust":{"level":"stale","repost_count":0,"flags":["stale"],"days_open":140},"description":"Hiring: Full-time - Executive Sales Assistant- Remote - $10,800 - $14,400/yr\nAbout us, WeAssist, the hiring team\nLed by a Founder Who Cares - Reef Colman built WeAssist to empower individuals and create meaningful opportunities that support families.\nFast & Purposeful Recruiting - We move quickly but prioritize long-term fit, stability, and growth over just filling roles.\nConnecting Global Talent - With 100+ outsourced professionals and growing, we link top talent worldwide with thriving US businesses.\nGiving Back Matters - From building schools to feeding the homeless, we believe true success means making a difference.\nAn Inclusive & Thriving Culture - Your skills and unique gifts matter. We create an environment where outsourced professionals don’t just work-they grow.\nKey Responsibilities of the Executive Sales Assistant\nClient Communication & Follow-Ups\nCalendar & Scheduling Management\nEmail Management\nTask Management & Execution\nPipeline Management\nOutreach & Lead Nurturing\nAffiliate & Partner Coordination\nClient Onboarding\nReporting & Sales Support\nAdministrative & Project Support\nExecutive & Personal Assistance\n\nKey Qualifications of the Executive Sales Assistant\nAI Awareness & Proficiency - Solid understanding of modern AI tools and familiarity with prompt engineering\nCan-Do Attitude - Positive, self-starting mindset with a bias toward action and ownership\nFigure-It-Out Mentality - Comfortable navigating ambiguity, learning on the fly, and solving problems independently\nCore Values Alignment - Strong personal integrity and a clear fit with WeAssist’s values around communication, ownership, emotional regulation, and excellence\n\nAdditional Information:\nReview this Doc first!\nHow to Prepare for the Recruiting Process-\nhttps://docs.google.com/document/d/1tCWNqlU4gNG4nQaEeo5iSKNB8A8X7xAlVCMDvZwkdDk/edit?tab=t.0#heading=h.gt6n5ybw2ujb\n\nWhy Are We Hiring an Executive Sales Assistant?\nOur CEO, Reef Colman, is on a mission to reshape the future of remote work and create life-changing opportunities for talented professionals around the world. As WeAssist continues to scale, Reef needs an Executive Sales Assistant who can act as his strategic right hand-managing high-level client relationships, staying ahead of follow-ups, and making sure every conversation leads to impact. This role is about being the connector behind the scenes, ensuring nothing falls through the cracks while keeping the momentum strong.\nIf you thrive on connection, clarity, and keeping high-stakes operations running smoothly-this is your moment to shine!\nResponsibilities of the Executive Sales Assistant:\nYour responsibilities include:\n Client Communication & Follow-UpsManage all follow-up communications with clients via email, iMessage (iPhone), WhatsApp, CRM, and Google Messages\nProactively respond to client inquiries and maintain timely communication loops\nCreate and manage WhatsApp group chats for streamlined communication\nSend warm introductions, schedule calls, and follow up on cold or inactive leads\n\nCalendar & Scheduling ManagementOwn and maintain the CEO’s full calendar, coordinating with clients, internal team members, and partners\nSchedule all external and internal meetings, ensuring clarity around time zones and objectives\nCollaborate with the Operations & Communications Coordinator to manage overlapping requests, avoid conflicts, and protect critical time blocks\nProactively identify potential scheduling conflicts and offer solutions\n\nEmail ManagementManage both Reef’s personal and WeAssist inboxes, triaging emails for urgency and priority\nDraft, send, and follow up on important emails to clients, prospects, and partners\nOrganize and flag items for Reef’s attention\n\nTask Management & ExecutionExtract and organize action items from sales calls, client meetings, and internal team meetings\nCollaborate in managing a shared Notion board to track to-do’s, goals, milestones, and project timelines\nFollow up on incomplete tasks and hold Reef accountable to commitments\n\n Pipeline ManagementEnter and maintain contact records, deals, and lead source details (referrals, ads, events, organic contacts)\nUpdate lead and deal stages in real time based on activity\nLog meeting notes and communication history consistently\n\n Outreach & Lead NurturingSend follow-up messages to leads Reef meets at events (group chats, call scheduling, etc.)\nFollow up with non-responsive or “not yet ready” contacts and set future check-ins\nRespond to inbound messages from LinkedIn, Instagram, Google Messages, and WhatsApp\nSupport Reef in relationship-building and lead engagement initiatives\n\nAffiliate & Partner CoordinationServe as point of contact for affiliate partners providing client leads\nCoordinate communications via iMessage and email\n\nClient OnboardingAfter deal closure, send thank-you messages and next-step instructions\nDraft and send client contracts, personalized based on agreed payment terms\nCreate Slack channels and add both client and internal team members\nSchedule Kick-Off calls and prepare internal kickoff documentation for the recruitment team\n\nReporting & Sales SupportMaintain and update five key sales trackers\nPrepare monthly sales performance recaps and summaries\nAttend weekly sales meetings and provide status updates and follow-ups\n\n Administrative & Project SupportAssist with the creation and refinement of sales contracts, pitch decks, and client materials\nCoordinate and send gifts or incentives to clients (e.g., books, meals, merch like WA hats)\nBook speaking engagements, podcast appearances, and networking events for Reef\nConduct research on prospective clients and prepare one-pagers for internal briefings\nRefine and update standard operating procedures (SOPs) as processes evolve\nProvide ad-hoc support on operational projects and process optimization as needed\n\n Executive & Personal AssistanceBook travel arrangements including flights, accommodations, and logistics\nManage personal admin tasks to support Reef’s productivity and focus\nAssist with document retrieval, organization, and submission\nAssist with ad-hoc needs including scheduling home services (e.g., cleaner, car wash) or ordering supplies\nEnsure seamless support across business and personal needs\n\nGet To Know WeAssist!\n(Not your average Recruiting Firm…)\nStarted by Reef Colman just five years ago, is not your typical staffing agency...\nWe are a dynamic recruiting firm focused on creating fair opportunities in the business world. We have a team of over 120 Outsourced Professionals. We help US businesses find skilled remote workers and connect these workers with good employers.\nWhat makes us different is how much we care about our people! We give good benefits, support personal growth, and get involved in the community. We also support good causes like building schools, helping the homeless, and improving education. Come join us at WeAssist, where remote workers do their best!\n\nCompany Culture and Core Values:\nAt WeAssist, we move fast, think big, and create lasting impact. We’re more than just a recruiting firm-we’re a tight-knit community that values integrity, accountability, and growth, ensuring every professional and client finds the right fit, not just any fit. Here, you’ll thrive in an inclusive, high-performance culture that challenges you to be 1% better every day while making a real difference in the world.\nOur core values include:\nIntegrity -Do the Right Thing, AlwaysEven when no one’s watching, we lead with honesty, character, and trust.\n\nExpectation -Set the Target EarlyWe align from the start-no guessing games. Clarity creates confidence.\n\nReiteration -Say It Back, Get It Right We confirm understanding by repeating what we heard. Listening is a two-way street.\n\nMajor Ownership -Being 1% Better Every TimeNo blaming, no excuses. We take full responsibility and ask, “What can I do better?”\n\nRadical Transparency -Keep It Real We speak with openness and honesty. \n\nProactive Effort - Stay Ahead of the Game We don’t wait for fires-we prevent them. Anticipate, act, exceed.\n\nCommunication -Listen First, Speak with Clarity We listen to understand, not just to reply. The clearer we are, the stronger we move!\n\nWe Talk About Projects, Not People -No Gossip Zone We go directly to the source. Discuss issues, not individuals-unless it’s for solutions.\n\nBe Curious -Ask, Learn, Level Up Curiosity drives growth. We ask smart questions and never stop learning.\n\nEmotional Regulation -Keep Cool Under Pressure We stay calm, think clearly, and lead with emotional maturity-especially when it’s tough.\n\nA-Player Mentality -Results Over Excuses We get things done. Whatever it takes to win with integrity, we’re in.\n\nOne More Mindset -Because It Matters to Someone One more call. One more check-in. One more push. Every extra effort counts.\n\nJoin a team that values growth, action, and real impact-where what you do truly matters!\nWhat’s in it for you?\nJoining us means not just filling a role but embarking on a personal development journey. The growth potential is substantial, with opportunities to:\n Earn while you assist - Get commissions for every closed role you help bring in!\n Mic drop moment - Land Reef a podcast guest spot? That’s commission in your pocket!\n Client champion - Get rewarded when new clients officially start with WeAssist!\n Endless Growth Opportunities - Your role evolves with you-take on more responsibility and leadership as you grow!\n Great Starting Salary - Competitive compensation to reward your contributions.\n 13th Month Bonus - Because we appreciate your hard work and dedication. Wild, right? \n Performance-Based Raises, Bonuses & Prizes - Your growth directly impacts your compensation! Hit your KPIs and enjoy rewards that reflect your success!\n Health, Dental, and Mental Health Insurance - Comprehensive coverage to take care of you inside and out.\n Proactive, Collaborative, Supportive, and Forward-ThinkingEnvironment - Work on innovative projects that push boundaries alongside passionate leaders who value your input!\n Permanent Remote Set-Up - Your office is wherever you want it-whether that's your couch, bed, or hammock!\nThis opportunity is ideal for someone ready to spread their wings, thrive in a dynamic environment, and make a meaningful impact on our journey to success!\nSpecifics:\nTimeFull Time, 10:00 AM - 6:00 PM PST Be available during business hours to communicate responsively with your direct supervisor and teammates \n\nThis is a remote position so you can have the freedom to work from anywhere\n\n MiscellaneousAttire - business casual when in meetings\nProfessional setup (Pains me I actually need to write this down… )Clean background\nGood camera\nGood microphone \nStrong wifi\n\nTech Stack Must-Have Skills (Baseline Requirement): Familiarity with AI tools and knowing what to use for which use-case ChatGPT - for comms, decision-trees, and creative problem solvingClaude - for logic-heavy tasks like coding or math\nGemini - for media and video content use-cases\n\n Perplexity - for intelligent research and contextual understanding\n Prompt Engineering - ability to craft prompts for efficiency and relevance \n Platform Savvy - knowing when to use a CRM vs. an automation tool vs. a communication platform\n\n Highly Preferred (The Dream Candidate Has These!): AI Engineering or experience building sales/marketing workflows with AI Experience with API or Webhook integrations\n JSON coding experience or comfort working with low-code/no-code platforms\n Project management and process-building know-how\n Resource allocation and operations understanding\n CRM automations (especially GoHighLevel!)\n\nPreferred Tools & Platforms: GoHighLevel (GHL) - huge plus if you're certified or trained\n N8N, Make.com, Zapier - for building workflows and automations\n Appify, Loveable, Cursor, Windsurf - low-code platforms for custom tools\n GitHub - for version control or team collaboration\n Slack - for internal comms\n ClickUp - for project/task management\n iPhone (for iMessage syncing)...","description_format":"text","description_chars":12119,"description_truncated":true,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Growth opportunities","Health insurance"],"hiring_locations":[{"name":"Philippines","iso":"PH","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-14T11:45:32Z"}],"visa":[],"liveness":{"score":5,"band":"cold","label":"Long shot","p_open":1,"p_active":0.189,"p_room":0.28,"age_days":141,"expected_fill_days":13,"reasons":["conf:0","win:tail","crowd:"],"computed_at":"2026-10-30T05:48:23Z"},"pay":{"stated_usd_annual":14400,"is_top_pay":false},"html_url":"https://alion.io/job/weassist-executive-sales-assistant-ih","json_url":"https://alion.io/job/weassist-executive-sales-assistant-ih.json","meta":{"generated_at":"2026-10-30T21:22:49Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":11795,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-31T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4418351},"rest":"https://alion.io/mcp/rest/get_company?id=4418351"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fweassist-executive-sales-assistant-ih"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fweassist-executive-sales-assistant-ih"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fweassist-executive-sales-assistant-ih"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/weassist-executive-sales-assistant-ih\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fweassist-executive-sales-assistant-ih"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":2523321}},{"tool":"search_jobs","arguments":{"company":"weassist.io","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":2523321},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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