{"id":3575246,"url":"https://alion.io/job/webbee-global-executive-assistant","title":"Executive Assistant","company":{"id":2728042,"name":"WebBee Global","domain":"webbeeglobal.com","url":"https://alion.io/company/webbeeglobal","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":null,"truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Noida, India"],"countries":["IN"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":9500,"max_usd":22000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":2376},"experience_years_min":6,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"ChatGPT","optional":false},{"name":"Google Workspace","optional":false},{"name":"Microsoft Excel","optional":false}],"status":"live","first_seen_at":"2026-10-31T17:46:14Z","employer_posted_date":null,"last_verified_at":"2026-10-31T17:46:14Z","board_verified":false,"closed_at":null,"days_open":6,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":6},"description":"Position Summary \nWe are seeking a highly organized and proactive Executive Assistant who can act as an operational extension of the Founder, manage multiple priorities, coordinate across departments, and ensure that meetings and decisions translate into timely execution. \nThe ideal candidate will demonstrate professional maturity, discretion, excellent communication skills, and the ability to work independently in a fast-paced technology and services environment. \nFemale candidates are preferred for this position. Women returning to work after a career break are also encouraged to apply. \nKey Requirements (Must-Have) \nExperience: Minimum 6 years of relevant experience as an Executive Assistant to a Founder, CEO, MD, Director, or senior leadership. \n\nCandidate Preference: Female candidates are preferred for this position.\n\nCareer Returners: Women returning to work after a career break are encouraged to apply, provided they meet the role's experience and skill requirements. \n\nIndustry Experience: Proven experience in IT services, consulting, or a similar client-facing services business. \n\nExecutive Support: Experience managing executive calendars, meetings, priorities, follow-ups, and confidential communications. \n\nMultitasking: Ability to handle multiple priorities and tight deadlines without compromising accuracy. \n\nProfessional Maturity: Calm, composed, discreet, and capable of exercising sound judgment when dealing with senior leadership, clients, and partners. \n\nConfidentiality: High integrity when handling sensitive business and employee information. \n\nCommunication: Excellent verbal and written communication skills. \n\nEducation: Bachelor's degree required; an MBA or a business/operations background is preferred. \n\nKey Responsibilities \n1. Founder & Executive Support \nManage the Founder's calendar, appointments, meetings, and daily priorities. \n\nCoordinate internal and external meetings. \n\nPrepare meeting agendas and Minutes of Meeting (MOMs). \n\nTrack action items and follow up with stakeholders until closure. \n\nFilter and prioritise communications for the Founder. \n\nHandle confidential information with professionalism and discretion. \n\n2. Business Coordination & Execution \nCoordinate across Product, Sales, Marketing, HR, and Operations. \n\nTrack project timelines, deliverables, and pending actions. \n\nMaintain dashboards, trackers, and reports for leadership reviews. \n\nEnsure alignment between leadership decisions and departmental execution. \n\nAssist with strategic initiatives and special projects. \n\n3. Administrative & Operational Support \nManage travel planning, itineraries, bookings, and logistics. \n\nHandle vendor coordination and office administration. \n\nOrganize documents, reports, presentations, and business records. \n\nSupport events, webinars, leadership meetings, and client visits. \n\nEnsure the smooth day-to-day functioning of the Founder's Office. \n\n4. Communication & Documentation \nDraft professional emails, presentations, reports, and internal communications. \n\nMaintain meeting records and business documentation. \n\nCoordinate professionally with clients, partners, and leadership teams. \n\nPrepare executive summaries, status reports, and briefing notes. \n\nTools & Technology \nCandidates should be comfortable using, or willing to learn, the following tools: \nGoogle Workspace \n\nMicrosoft Excel and PowerPoint \n\nChatGPT and other AI productivity tools\n\nRequirements\n\nKey Requirements (Must-Have) \nExperience: Minimum 6 years of relevant experience as an Executive Assistant to a Founder, CEO, MD, Director, or senior leadership. \n\nCandidate Preference: Female candidates are preferred for this position.\n\nCareer Returners: Women returning to work after a career break are encouraged to apply, provided they meet the role's experience and skill requirements. \n\nIndustry Experience: Proven experience in IT services, consulting, or a similar client-facing services business. \n\nExecutive Support: Experience managing executive calendars, meetings, priorities, follow-ups, and confidential communications. \n\nMultitasking: Ability to handle multiple priorities and tight deadlines without compromising accuracy. \n\nProfessional Maturity: Calm, composed, discreet, and capable of exercising sound judgment when dealing with senior leadership, clients, and partners. \n\nConfidentiality: High integrity when handling sensitive business and employee information. \n\nCommunication: Excellent verbal and written communication skills. \n\nEducation: Bachelor's degree required; an MBA or a business/operations background is preferred. \n\nIdeal Candidate Profile \nThe ideal candidate will be: \nDisciplined, highly responsive, and dependable. \n\nProactive, execution-oriented, and accountable. \n\nStrong at follow-through and anticipating potential issues. \n\nCalm and composed under pressure. \n\nCapable of working independently without constant supervision. \n\nComfortable managing sensitive information and executive priorities. \n\nEffective at coordinating people, projects, and deadlines across departments.","description_format":"text","description_chars":5056,"description_truncated":false,"requirements":{"experience_years_min":6,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Commerce","Cybersecurity","Security Compliance"],"lifecycle":[{"event":"open","at":"2026-10-31T20:09:45Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":6,"expected_fill_days":36,"reasons":["seen:6","win:early"],"computed_at":"2026-11-07T05:47:08Z"},"pay":null,"html_url":"https://alion.io/job/webbee-global-executive-assistant","json_url":"https://alion.io/job/webbee-global-executive-assistant.json","meta":{"generated_at":"2026-11-07T09:42:51Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":7922,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-08T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2728042},"rest":"https://alion.io/mcp/rest/get_company?id=2728042"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fwebbee-global-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fwebbee-global-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fwebbee-global-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/webbee-global-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fwebbee-global-executive-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3575246}},{"tool":"search_jobs","arguments":{"company":"webbeeglobal.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3575246},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); 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