{"id":1395759,"url":"https://alion.io/job/webook-office-administrator","title":"Office Administrator","company":{"id":48971,"name":"Webook","domain":"webook.com","url":"https://alion.io/company/webook-com","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"D","score":53,"open_postings":78,"ghost_share":0.782,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-09-30T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Riyadh, Saudi Arabia"],"countries":["SA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":24000,"max_usd":53000,"period":"year","method":null,"sample_n":6191},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":true}],"status":"live","first_seen_at":"2026-09-28T13:22:58Z","employer_posted_date":"2026-09-28","last_verified_at":"2026-10-01T00:15:12Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":0,"flags":["company_stale"],"days_open":1},"description":"Do you want to love what you do at work? Do you want to make a difference, an impact, transform peoples lives? Do you want to work with a team that believes in disrupting the normal, boring, and average?\nIf yes, then this is the job you're looking for ,webook.com is Saudi's #1 event ticketing and experience booking platforms in terms of technology, features, agility, revenue serving some of the largest mega events in the Kingdom surpassing over 2 billion sales.\nKey Responsibilities:\nProvide general administrative support to ensure the smooth operation of the office.\nManage and distribute incoming and outgoing correspondence, including emails, letters, and packages.\nSchedule and coordinate meetings, appointments, and travel arrangements for staff members.\nMaintain office supplies inventory and place orders when necessary.\nHandle and prioritize incoming requests and inquiries from internal and external stakeholders.\nAssist in the preparation of reports, presentations, and other documents as required.\nManage office facilities, including maintenance, repairs, and security.\nEnsure that office equipment, such as computers, printers, and telecommunication systems, are in good working condition.\nCoordinate with vendors and service providers for office-related services.\nImplement and maintain office policies and procedures to ensure efficiency and adherence to company standards.\nSupport the onboarding process for new employees, including setting up workstations and providing necessary equipment and resources.\nMaintain and update physical and electronic records and files.\nEnsure the confidentiality and security of sensitive information and documents.\nDevelop and implement record-keeping systems to facilitate easy retrieval of information.\nConduct regular audits to ensure data accuracy and compliance with record-keeping policies and regulations.\nCoordinate the disposal and archiving of records in accordance with retention guidelines.\nRequirements\nHigh school diploma or equivalent; additional certification or training in office administration is a plus.\nProven experience as an office administrator, office assistant, or similar role.\nFamiliarity with office management procedures and basic accounting principles.\nKnowledge of office equipment and computer systems.\nStrong written and verbal communication skills in the local language.\nProficiency in using office software and applications.\nAbility to handle stressful situations and resolve conflicts effectively.\nStrong organizational and multitasking skills.\nProficient in office management software, such as Microsoft Office Suite (Word, Excel, PowerPoint) and collaboration tools.\nStrong organizational and time management skills to handle multiple tasks and prioritize accordingly.\nAttention to detail and accuracy in handling administrative duties.\nAbility to maintain confidentiality and handle sensitive information with discretion.\nExcellent problem-solving and decision-making abilities.\nEffective verbal and written communication skills.\nAbility to interact professionally with internal and external stakeholders at all levels.\nStrong customer service orientation and interpersonal skills.\nAbility to work well in a team environment and collaborate with colleagues.\nAbility to work in a dynamic and fast-paced environment.\nWillingness to take on new responsibilities and adapt to changing priorities.\nDemonstrated ability to work independently with minimal supervision.","description_format":"text","description_chars":3455,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-09-28T13:22:58Z"}],"liveness":{"score":63,"band":"ok","label":"Likely open","p_open":1,"p_active":0.632,"p_room":1,"age_days":1,"expected_fill_days":28,"reasons":["conf:5","stale_co","velocity","win:early"],"computed_at":"2026-09-30T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/webook-office-administrator","json_url":"https://alion.io/job/webook-office-administrator.json","meta":{"generated_at":"2026-10-01T03:33:11Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":3056,"day_limit":5000,"remaining_today":1944,"minute_limit":60,"resets_at":"2026-10-02T00:00:00Z"}}}