{"id":1214698,"url":"https://alion.io/job/weekday-executive-assistant","title":"Executive Assistant","company":{"id":7097,"name":"Weekday","domain":"weekday.works","url":"https://alion.io/company/weekday","size_band":"51-200","is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"B","score":81,"open_postings":84,"ghost_share":0,"stale_share":0.976,"repost_share":0,"time_to_fill_p50_days":5,"computed_at":"2026-09-28T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Bengaluru, India"],"countries":["IN"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":14000,"max_usd":32000,"period":"year","method":null,"sample_n":4535},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Workspace","optional":false},{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-09-25T07:34:27Z","employer_posted_date":"2026-09-25","last_verified_at":"2026-09-28T04:34:25Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"This role is for one of Weekday’s clients\nMin Experience: 2+ years\nLocation: Bengaluru, Karnataka, India\nJobType: full-time\nWe are looking for a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative and operational support to senior leadership. The ideal candidate will be responsible for managing executive schedules, coordinating meetings, handling travel arrangements, and ensuring that day-to-day priorities are organized and executed efficiently.\nThe role requires excellent communication, strong time-management skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant will act as a key point of coordination between the executive, internal teams, clients, partners, and external stakeholders.\nRequirements\nExperience\n2 - 4 years of relevant experience as an Executive Assistant, Personal Assistant, Management Assistant, or in a similar administrative coordination role.\nMust-Have Skills\nExecutive Calendar Management\nManage and maintain the executive's daily, weekly, and monthly calendar.\nPrioritize appointments and ensure schedules are aligned with business priorities.\nCoordinate internal and external meetings while managing conflicting commitments.\nProactively identify scheduling requirements, changes, and potential conflicts.\nMaintain accurate records of appointments, deadlines, and important events.\nMeeting Scheduling & Coordination\nSchedule and coordinate meetings across multiple stakeholders and time zones.\nPrepare meeting agendas, briefing documents, presentations, and other required materials.\nSend meeting invitations, track confirmations, and coordinate meeting logistics.\nEnsure executives are adequately prepared with relevant information before important meetings.\nRecord and track action items, follow-ups, and commitments arising from meetings.\nTravel Management\nPlan and coordinate domestic and international business travel, including flights, hotels, transportation, and itineraries.\nManage travel schedules and ensure all arrangements are aligned with executive preferences and business requirements.\nHandle changes, cancellations, and last-minute travel requirements efficiently.\nMaintain detailed travel itineraries and provide timely updates to the executive.\nCoordinate travel-related documentation and expense records where required.\nKey Responsibilities\nProvide day-to-day administrative and organizational support to senior leadership.\nManage confidential information and sensitive business communications with discretion.\nCoordinate communication between executives and internal or external stakeholders.\nDraft, format, and proofread emails, presentations, reports, and other business documents.\nTrack important deadlines, follow-ups, approvals, and pending actions.\nAssist with preparation for leadership meetings, reviews, conferences, and business events.\nMaintain organized digital and physical records and ensure important documents are easily accessible.\nCoordinate with departments such as HR, Finance, Operations, Sales, and Administration as required.\nHandle ad-hoc executive requirements and time-sensitive assignments with professionalism.\nAnticipate the executive's requirements and proactively resolve routine administrative issues.\nRequired Qualifications & Competencies\nBachelor's degree in Business Administration, Management, Communications, or a related field preferred.\n 2-4 years of experience in an Executive Assistant or similar role.\nExcellent verbal and written communication skills.\nStrong organizational and multitasking abilities.\nHigh attention to detail and strong follow-through.\nProficiency in Microsoft Office or Google Workspace, including Calendar, Docs, Sheets, and Slides.\nAbility to handle confidential information professionally.\nStrong interpersonal skills with the ability to interact with senior executives and diverse stakeholders.\nAbility to work independently, prioritize effectively, and remain calm under tight deadlines.","description_format":"text","description_chars":4030,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"India","iso":"IN","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-09-25T07:34:27Z"}],"liveness":{"score":26,"band":"fade","label":"Fading","p_open":1,"p_active":0.294,"p_room":0.9,"age_days":2,"expected_fill_days":5,"reasons":["conf:1","agency","stale_co","velocity","win:mid","comp:brand"],"computed_at":"2026-09-28T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/weekday-executive-assistant","json_url":"https://alion.io/job/weekday-executive-assistant.json","meta":{"generated_at":"2026-09-28T06:32:54Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":4569,"day_limit":5000,"remaining_today":431,"minute_limit":60,"resets_at":"2026-09-29T00:00:00Z"}}}