{"id":1992069,"url":"https://alion.io/job/wehi-senior-executive-assistant","title":"Senior Executive Assistant","company":{"id":453098,"name":"WEHI","domain":"wehi.edu.au","url":"https://alion.io/company/wehi","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Parkville, Australia"],"countries":["AU"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":108119,"max":117039,"currency":"AUD","period":"year","gross":null,"usd_annual":81710},"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-07T06:50:49Z","employer_posted_date":"2026-10-07","last_verified_at":"2026-10-13T17:51:31Z","board_verified":true,"closed_at":null,"days_open":7,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":7},"description":"Job Title\nSenior Executive AssistantJob Description\nAn excellent opportunity is available for a Senior Executive Assistant to join the Office of the Director at Australia’s pre-eminent biomedical research institute.\nAbout the Position\n The Senior Executive Assistant provides high-level executive and governance support to the Chief People Officer, Chief Financial Officer and Chief Operating Officer, enabling them to focus on strategic priorities, organisational leadership and the delivery of key institute initiatives.\nThis role is central to the effective operation of the Executive and governance functions of WEHI. Managing complex executive schedules, coordinating high-level meetings and stakeholder engagement, and acting as a trusted liaison across the Institute, the Senior Executive Assistant plays a critical role in supporting organisational effectiveness and decision-making.\nWorking closely with the Manager, Office of the Director and the broader Executive Assistant team, the position also provides end-to-end support for Board subcommittees and governance bodies, including agenda coordination, preparation and distribution of papers, minute-taking, action tracking and administration of governance platforms such as Diligent and SharePoint.\nThis is an exceptional opportunity for an experienced executive support professional who thrives in a fast-paced environment, exercises sound judgement and discretion, and enjoys working at the centre of executive leadership, governance and organisational operations.\nKey Responsibilities\nDeliver exceptional executive support to senior leaders in a fast-paced environment.\nCoordinate governance and committee activities, ensuring effective administration and compliance.\nManage stakeholder engagement, communications and executive priorities.\nSupport strategic projects, operational initiatives and organisational activities.\nDrive efficient business operations through effective administration, records management and process improvement.\nWork collaboratively across the Executive Assistant team to provide flexible and responsive support.\nSelection Criteria\nKnowledge and Skills\nDemonstrated experience (5+ years) providing executive support to senior leaders within a complex organisation.\nProven ability to manage competing priorities and complex executive schedules with minimal supervision.\nExperience supporting C-suite executives, leadership teams or governance bodies such as Boards or Board committees.\nDemonstrated experience coordinating committee or Board meetings, including preparation of papers, minute-taking and action tracking.\nExperience using governance platforms such as Diligent or similar Board portal systems is highly desirable.\nAdvanced proficiency in Microsoft 365 applications and collaborative document management platforms (e.g. SharePoint).\nStrong written communication skills with the ability to prepare professional documentation including agendas, minutes, briefing materials and reports.\nPersonal Qualities:\nExcellent organisational and coordination skills with exceptional attention to detail.\nStrong interpersonal and communication skills, with the ability to build effective working relationships with senior leaders and stakeholders.\nHighly responsive, adaptable and dependable, with the ability to operate effectively in a fast-paced and complex environment.\nDemonstrated ability to manage multiple priorities while exercising discretion, sound judgement and professionalism\nCollaborative team player who actively contributes to a positive team culture, supports colleagues during peak workload periods, and willingly undertakes additional responsibilities during quieter periods to advance team and organisational objectives.\nTerms of Appointment\nThis position is an ongoing role in a full time capacity. Salary is Professional Services Employee Level 7 ($108,119 - $117,039). Up to 17% superannuation and very attractive salary packaging options are available.\nGeneral enquiries can be directed to Marisa Raucci .\nA position description is available here.\nHow to Apply\nPlease apply by uploading your CV, cover letter and a document addressing the key selection criteria in pdf format.\nApplication Closing Date: Friday, 23 October 2026 .","description_format":"text","description_chars":4263,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Research Institutes"],"lifecycle":[{"event":"open","at":"2026-10-07T06:50:49Z"}],"visa":[],"liveness":{"score":81,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.814,"p_room":1,"age_days":6,"expected_fill_days":21,"reasons":["conf:12","win:early"],"computed_at":"2026-10-14T06:34:16Z"},"pay":{"stated_usd_annual":81710,"is_top_pay":false},"html_url":"https://alion.io/job/wehi-senior-executive-assistant","json_url":"https://alion.io/job/wehi-senior-executive-assistant.json","meta":{"generated_at":"2026-10-14T09:49:47Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":11108,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-15T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":453098},"rest":"https://alion.io/mcp/rest/get_company?id=453098"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fwehi-senior-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fwehi-senior-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fwehi-senior-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/wehi-senior-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fwehi-senior-executive-assistant"}]}