{"id":3135380,"url":"https://alion.io/job/wellcome-team-coordinator-wellcome-collection","title":"Team Coordinator - Wellcome Collection","company":{"id":1756189,"name":"Wellcome","domain":"wellcome.org","url":"https://alion.io/company/wellcome-org","size_band":"1-10","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["London, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":31400,"max":38300,"currency":"GBP","period":"year","gross":null,"usd_annual":51239},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Monday.com","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-22T00:00:00Z","employer_posted_date":"2026-10-22","last_verified_at":"2026-10-26T10:09:36Z","board_verified":true,"closed_at":null,"days_open":5,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":5},"description":"Salary: £31,400- £38,300\nClosing date: Thursday 5 November 2026\nContract type: permanent\nInterview dates: 1st stage; w/c 16 November 2026) online/Remote; 2nd stage: 23 November 2026 face to face\nWellcome Collection is part of Wellcome Trust, a global charitable foundation that supports science to build a healthier future for everyone.\nWellcome Collection is a free museum and library exploring health and human experience, where you can enjoy exhibitions, museum and library collections, public events, and a vibrant shop and café. We also publish books and online stories.\nThis is a great time to join Wellcome Collection as we embark on an exciting period of development. We are looking for two Team Coordinators to join our business operations team. These roles will play an important part in supporting and enabling our teams to deliver on our vision of a world where everyone’s experience of health matters.\nWhere in Wellcome will I be working?\nYou will be one of three Team Coordinators working within the Strategy, Delivery & Transformation team, reporting to the Wellcome Collections Operations Manager.\nAlong with the Operations Manager and your fellow Team Coordinators, you will provide high level administrative support across multiple teams and departments within Wellcome Collection. .\nWhat will I be doing?\nWellcome Collection is a free museum and library that explores connections between health, life and human experience. We are looking for two highly organised and proactive Team Coordinators to provide essential administrative and operational support to our Directorate and Leadership Team. The roles are central to ensuring the smooth running of day-to-day activities, coordinating key meetings and governance processes, managing office operations, and supporting collaboration across teams. Working closely with colleagues across Wellcome Collection, you will help create an efficient, inclusive and well-connected working environment that enables teams to deliver their objectives and the Wellcome Collection strategy.\nIn this role, you will:\nProvide high-quality administrative support to the Directorate and Leadership Team, including expenses, invoice processing, purchasing, and managing operational activities. \nCoordinate internal and external meetings, preparing agendas, papers and presentations, taking accurate minutes, and tracking actions to completion. \nOrganise all-staff meetings, governance meetings, workshops, training sessions, away days, and provide logistical support for events as required. \nManage onboarding activities for new team members and arrange occasional travel and accommodation for leaders attending external meetings and conferences. \nOversee office operations, including supplies, equipment, technology requirements, workspace arrangements, and maintaining accurate databases and records. \nCollaborate with colleagues across Wellcome Collection, contributing to a positive, inclusive culture while ensuring administrative cover and support across teams when needed. \nIs this job for me?\nTo be successful in this role, you will bring previous PA, Executive Assistant or administrative experience gained within a busy and fast-paced environment. You will have excellent organisational skills, strong attention to detail, and the ability to manage multiple priorities while working to deadlines. You will be confident building relationships with stakeholders at all levels, handling confidential information with discretion, and communicating clearly in both written and verbal formats. Advanced Microsoft Office skills, including SharePoint, are essential, and experience of Monday.com would be advantageous.\nThe ideal candidate will have experience managing calendars, preparing meeting papers and presentations, drafting correspondence, taking minutes, and coordinating complex administrative activities. You will be proactive, resourceful and comfortable taking initiative, with a collaborative approach and a commitment to delivering excellent support. Most importantly, you will thrive in a role where organisation, teamwork and attention to detail are critical to enabling the success of others.\nTo apply for this role please submit an updated CV and answer 2 application questions to demonstrate that you meet the minimum requirements for the role.\nMinimum Criteria:\nAbility to multi-task, prioritise, take initiative and work to deadlines. \nWell-developed time management skills, including ability to prioritise and reprioritise tasks without compromising quality, organising complex itineraries. As well as good verbal and written communication skills. \nProficiency in the use of Microsoft Office suite of products (eg Word, Outlook, Excel, SharePoint) \nAbility to deal with people at all levels and deal professionally with confidential material and issues. \nA pragmatic, positive attitude with the desire to work within a high performing team \nApplications Questions:\nUsing examples please provide evidence to demonstrate that you meet the minimum criteria for this role as outlined in the job description? (Up to 500 words) \nUsing short summaries please provide specific details of up to two different initiatives or projects you have been directly involved in that are relevant to this role. For each initiative or project please use up to 250 words to describe your role (e.g. team leader, team member), the purpose of the activity (i.e. its aims), and the major contributions you personally made. \nYou can view the full job description on our website.\nYou can read more about the benefits we offer our employees on our website\nOur Hybrid Way of Working\nWe understand that our colleagues have commitments and personal interests outside of work and we strive to build a flexible working environment, in which people can perform at their best.\nAt Wellcome we have a hybrid way of working which is 3 days in our Euston Road offices (Tuesday, Wednesday and Thursday) with the remaining 2 days working either remotely or in the office.\nWith this in mind however, Wellcome Collection is a 7 day per week operation. Therefore, in your role, on occasion it may be necessary for you to attend the office more frequently or support on work or projects outside of usual office hours.\nDiversity and Inclusion is at the heart of everything we do\nDiversity and Inclusion is a priority at Wellcome. We are committed to cultivating a fair and inclusive environment, where everyone can be themselves and thrive. We are happy to discuss flexible working options for all roles. We work to ensure that our recruitment processes are as inclusive as possible to everyone. This includes making adjustments for people who have a disability or long-term condition. Please visit our website for more information on adjustments and accessibility, or contact us at .\n#LI-AB1\n#LI-Hybrid\nCovered by the Rehabilitation of Offenders Act 1974 (subject to a Basic DBS)\nUpon a conditional offer being made, the successful applicant for this position will be required to undertake a Basic Disclosure and Barring Service (or equivalent) criminal record check to disclose any ‘unspent ’ criminal convictions or conditional cautions under the Rehabilitation of Offenders Act 1974. The criminal record check with not show anything that is ‘spent ’.\nFor further guidance on disclosure of criminal records please see this UK Government Guidance. You can view our Policy Statement on the Recruitment of Ex-offenders here. You can view our Privacy Statement here.","description_format":"text","description_chars":7510,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Flexible schedule"],"hiring_locations":[{"name":"United Kingdom","iso":"GB","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Nonprofits & Foundations","Research Institutes"],"lifecycle":[{"event":"open","at":"2026-10-23T05:33:10Z"}],"visa":[],"liveness":{"score":85,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.85,"p_room":1,"age_days":5,"expected_fill_days":25,"reasons":["conf:19","win:early"],"computed_at":"2026-10-27T05:46:45Z"},"pay":{"stated_usd_annual":51239,"is_top_pay":false},"html_url":"https://alion.io/job/wellcome-team-coordinator-wellcome-collection","json_url":"https://alion.io/job/wellcome-team-coordinator-wellcome-collection.json","meta":{"generated_at":"2026-10-27T09:41:20Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":10912,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-28T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1756189},"rest":"https://alion.io/mcp/rest/get_company?id=1756189"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fwellcome-team-coordinator-wellcome-collection"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fwellcome-team-coordinator-wellcome-collection"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fwellcome-team-coordinator-wellcome-collection"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/wellcome-team-coordinator-wellcome-collection\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fwellcome-team-coordinator-wellcome-collection"}]}