{"id":2665448,"url":"https://alion.io/job/wels-administrative-assistant","title":"Administrative Assistant","company":{"id":2223196,"name":"WELS","domain":"wels.net","url":"https://alion.io/company/wels-net","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Paycom","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"inferred","locations":[],"countries":[],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-16T02:10:54Z","employer_posted_date":"2026-10-16","last_verified_at":"2026-10-18T08:56:02Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"SUMMARY\nProvides administrative, editorial, and logistical support for the church cohort of WELS Congregational Services (CS). Reports to the Congregational Services Operations Officer, who coordinates assignments and priorities across the cohort.\nESSENTIAL DUTIES AND RESPONSIBILITIES include the following.\nEdits, proofreads and formats resources, reports, correspondence, and presentations; checks accuracy, clarity, and consistency before staff review.\nAssists with workshops, consultations, programs, and meetings, including scheduling, registration, participant communications, and preparation of materials.\nOrders supplies; prints, copies, collates, and assembles packets and mailings; packs and ships materials; maintains workshop supplies and inventory.\nFormats, schedules, and posts approved resources and devotions to designated websites and communication channels.\nResponds to routine inquiries, routes incoming mail and requests, and follows up with congregations, presenters, and participants.\nMaintains organized electronic and paper files, contact lists, and program records; enters data and prepares routine reports.\nPrepares invoices, reimbursement requests, and honorarium paperwork, and maintains supporting records according to established procedures.\nWorks cooperatively with CS staff and communications and technology teams to meet deadlines; performs other duties assigned by the Operations Officer.\nThese requirements are representative, but not all-inclusive, of the knowledge, skill, and ability required to perform this job. Other duties may be assigned.\nQualifications\nTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.\nStrong editing, proofreading, and formatting skills; close attention to grammar, accuracy, and consistency\nProficiency with Word, PowerPoint, Excel, and Outlook; ability to produce professional documents and correspondence\nAbility to organize competing assignments, meet deadlines, and communicate workload needs\nStrong interpersonal skills, sound judgment, and discretion with confidential information\nAbility to work independently and collaboratively on editorial work and routine office tasks\nAccuracy with records, data entry, reports, and routine financial paperwork\nAbility to learn website tools and synod databases and adapt to changing CS needs\nEDUCATION AND/OR EXPERIENCE\nAssociate Degree or equivalent; or three or more years related experience and/or training; or equivalent combination of education and experience as an administrative assistant.","description_format":"text","description_chars":2777,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"associate","optional":true},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Nonprofits & Foundations"],"lifecycle":[{"event":"open","at":"2026-10-16T02:10:54Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":1,"expected_fill_days":18,"reasons":["conf:5","win:early"],"computed_at":"2026-10-17T05:46:00Z"},"pay":null,"html_url":"https://alion.io/job/wels-administrative-assistant","json_url":"https://alion.io/job/wels-administrative-assistant.json","meta":{"generated_at":"2026-10-18T23:52:35Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":26382,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-19T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2223196},"rest":"https://alion.io/mcp/rest/get_company?id=2223196"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fwels-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fwels-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fwels-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/wels-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fwels-administrative-assistant"}]}