{"id":2106472,"url":"https://alion.io/job/westcare-administrative-assistant","title":"Administrative Assistant","company":{"id":1986171,"name":"WestCare","domain":"westcare.com","url":"https://alion.io/company/westcare","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Paycom","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"inferred","locations":[],"countries":[],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-08T20:32:45Z","employer_posted_date":"2026-10-08","last_verified_at":"2026-10-12T10:34:44Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"Please click the following link to view the available benefits for this position: https://westcare.link/ILOTHER\nPosition Summary:\nPerson in this position will be responsible for providing administrative and clerical support of the program in accordance with the Department of Human Services Division of Substance Use Prevention and Recovery (SUPR). Essential job functions include those listed below.\nEssential Job Functions:\nProvide administrative/secretarial support to the assistant program coordinator and lead counselor, e.g., scheduling appointments; correspondence; handling incoming/outgoing phone contacts; assisting with monthly, quarterly, and annual reports; and other related duties.\nCoordinate and prepare for designated programmatic meetings, including meeting announcements, agenda, meeting materials, and recording/transcription of minutes of meetings.\nProvide clerical support to the counseling and administrative staff as requested.\nAssist in the development and implementation of substance abuse treatment policies, procedures, and program materials.\nMake travel arrangements for staff members as needed.\nMaintain filing system for administrative files and other relevant files.\nReview and distribute, when appropriate, all incoming mail addressed to the program and administrative staff.\nAssist with payroll.\nAssist with supplies.\nEmbrace and embody the mission, vision, guiding principles, clinical vision, and goals of WestCare Foundation.\nPerform any other duties as assigned.\nQualifications\nEssential Qualifications:\nCertifications/Licenses:\nNot applicable for this position\nEducation:\nHigh school diploma or equivalent is required. \nExperience and Competencies:\nPrevious experience in a secretarial position, preferably in a social service setting\nMust be highly organized, detail focused, and have excellent time management\nMust possess strong computer skills, to encompass all Microsoft Office applications\nExcellent communication and interpersonal skills\nSuperior writing skills\nAbility to pass background check\nAbility to obtain and maintain OIG LEIE clearance\nAbility to pass pre-employment drug screening\nAbility to exercise good judgment and discretion\nAbility to work well in a team environment\nAdherence to the highest standard of ethical conduct, especially to standards governing confidentiality\nMust have professional appearance and demeanor\nAbility to obtain and maintain clearance from Illinois Department of Corrections\nAbility to obtain and maintain CPR certification, first aid certification, and an annual tuberculosis test\nWorking Conditions:\nWork is primarily performed in an institutional setting.\nEssential Physical and Mental Demands of the Job\nThe employee must be able to perform the following essential duties and activities with or without accommodation:\nPhysical Demands:\nRequires mobility and physical activity: Having an adequate range of body motion and mobility to work in an office, residential, or outdoor environment including standing and walking (even and uneven surfaces), sitting for extended periods of time, bending, twisting, reaching, balancing, occasional lifting and carrying of up to 50 pounds. Use of computer and telephone systems is required, which includes coordination of eye and hand, and fine manipulation by the hands (typing, writing, and working with files). Requires the ability to defend oneself and clients in physically abusive situations through the use of approved verbal de-escalation techniques.\nRequires talking: Expressing or exchanging ideas by means of the spoken word. Talking is required to impart oral information to employees, clients, patients, and the public, and in those activities in which the employee is required to convey detailed or important spoken instructions to others accurately, loudly, or quickly. \nRequires hearing: Hearing is required to receive and communicate detailed information through oral communication. \nRequires seeing: Clarity of vision at 20 inches or less and at distance. This factor is required to complete paperwork for many of the employee's essential job functions and to observe client behavior and activities in and out of the facility. \nThe normal work routine involves no exposure to human blood, body fluids or tissues. However, exposure or potential exposure may be required as a condition of employment. Appropriate personal protective equipment will be readily available to every employee.\nM ental Demands:\nRequires the ability to collect and analyze complex numerical and written data and verbal information to reach logical conclusions. \nRequires the ability to work and cooperate with clients, co-workers, managers, the public and employees at all levels in order to exchange ideas, information, instructions and opinions. \nRequires the ability to work under stress and in emotionally charged settings. \nThe ability to defend oneself and clients in mentally/verbally abusive situations through the use of approved mental/verbal de-escalation techniques.","description_format":"text","description_chars":4997,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":true},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Internet Service Providers"],"lifecycle":[{"event":"open","at":"2026-10-08T20:32:45Z"}],"visa":[],"liveness":{"score":34,"band":"fade","label":"Fading","p_open":1,"p_active":0.594,"p_room":0.578,"age_days":3,"expected_fill_days":3,"reasons":["conf:24","win:tail"],"computed_at":"2026-10-12T06:55:09Z"},"pay":null,"html_url":"https://alion.io/job/westcare-administrative-assistant","json_url":"https://alion.io/job/westcare-administrative-assistant.json","meta":{"generated_at":"2026-10-12T19:24:25Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":31470,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1986171},"rest":"https://alion.io/mcp/rest/get_company?id=1986171"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fwestcare-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fwestcare-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fwestcare-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/westcare-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fwestcare-administrative-assistant"}]}