{"id":3511711,"url":"https://alion.io/job/western-sydney-university-operations-assistant","title":"Operations Assistant","company":{"id":16201,"name":"Western Sydney University","domain":"westernsydney.edu.au","url":"https://alion.io/company/westernsydney","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SmartRecruiters","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"part_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Parramatta, Australia"],"countries":["AU"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":64589,"max":68763,"currency":"AUD","period":"year","gross":null,"usd_annual":48424},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-30T05:22:55Z","employer_posted_date":"2026-10-30","last_verified_at":"2026-11-05T06:36:57Z","board_verified":true,"closed_at":null,"days_open":6,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":6},"description":"0.8 FTE Part-time, Ongoing position at HEW Level 4.\nParramatta South Campus with rostered start and finish times.\nSalary: $64,589 - $68,763 per annum, plus 17% Super and Leave Loading (full-time equivalent $80,736 - $85,954).\nKeep the Vice-Chancellor moving safely and smoothly through trusted transport, operational and administrative support.\nThe Opportunity\nAs Operations Assistant, you will play a trusted role within the Office of the Vice-Chancellor, providing transport, operational and administrative support that keeps the Vice-Chancellor and President’s busy schedule running smoothly. A key part of the role will be safely transporting the Vice-Chancellor between University campuses, meetings, events and external engagements, while providing a professional and reliable service throughout the day.\nThis is a job share arrangement, working 28 hours per week. The successful candidate will be required to work outside normal business hours and participate in an on-call roster. Working closely with the Principal Executive Assistant, Operations Assistant and the Office of the Vice-Chancellor team, you will respond to changing schedules, shifting priorities and last-minute requirements. Responsibilities include coordinating University vehicle servicing, registration and presentation, managing deliveries and collections, preparing documents and meeting materials, and supporting meetings, events, campus visits and stakeholder engagements.\nThis is a varied role where professionalism, discretion and sound judgement matter. You will interact with senior leaders, University staff, visitors, dignitaries and external stakeholders, often handling sensitive information and working to tight timeframes. Your ability to anticipate what is needed, communicate confidently and provide a calm, reliable service will contribute to the smooth operation of the Office of the Vice-Chancellor.\nWhat Success Looks Like:\nProvide safe, punctual and reliable transport for the Vice-Chancellor across campuses, meetings, events and external engagements.\nEffective coordination with job share colleague to ensure flexibility and good communication to provide a seamless service.\nKeep University vehicles clean, serviced, registered and ready for use.\nWork closely with the Principal Executive Assistant to anticipate and respond to changing schedules and priorities.\nPrepare accurate documents, correspondence, presentations and meeting materials while maintaining confidentiality.\nProvide professional, responsive and discreet support to senior leaders, staff, visitors and external stakeholders.\nPlease refer to the Position Description for full details.\nAbout You\nRelevant administrative, business or customer service qualification and/or equivalent experience.\nA current unrestricted Australian Driver Licence and demonstrated commitment to safe driving practices, with the confidence and professionalism to safely transport the Vice-Chancellor between University and external locations.\nExperience providing administrative, operational or executive support in a professional environment.\nStrong organisational and time-management skills, with the ability to manage competing priorities and respond effectively to changing schedules.\nExcellent communication, customer service and Microsoft Office skills, supported by discretion and sound judgement when handling sensitive information.\nExperience supporting senior executives or working within a corporate, government or higher education environment will be highly regarded.\nBenefits\nWe invest in the people who make our mission possible. Alongside a rewarding career, we offer a range of benefits designed to support your financial, personal and family wellbeing.\nFinancial benefits: Access to staff-only products and offers with selected banking partners, salary sacrifice options for onsite parking, and novated motor vehicle leasing.\n Health and wellbeing support: Free Employee Assistance Program (EAP), complimentary annual flu vaccination, eligibility for Fitness Passport membership, and access to discounted private health cover.\nOnsite childcare: Long day care and early learning services operate at our Campbelltown, Hawkesbury, Parramatta, and Penrith campuses. Staff may be eligible for discounted fees and salary packaging, with places subject to centre capacity.\nApplication Details\nPosition Enquiries: Direct to Rose Reakes, Principal Executive Assistant via . Please include the job reference code REF1904T.\nClosing Date: 11:59pm, Sunday 15 November 2026.\nChecks: Appointment to this position is subject to a satisfactory National Police Check.\nWorking Rights: You must provide evidence of full-time working rights in Australia at application.\nHow to Apply: Please note that only applications submitted via the University’s online recruitment system will be considered. As part of your online application, you will be asked to respond to screening questions addressing the key qualifications, experiences and skills required for this position.\nBelonging at Western\nWe are committed to substantive equality as outlined in our Equal Opportunity Policy. We actively encourage applications from Indigenous Australians, candidates of all gender identities and expressions, people of all abilities, and those from culturally and linguistically diverse backgrounds.\nFor Reasonable Adjustments during the application process, please contact .\nAbout Western\nThis is your opportunity to be part of something bigger. By joining Western Sydney University, you become a valued member of our community. As our region changes, so too does our university. Western is boldly different, energetic, global, diverse, dynamic, and youthful.\nOur mission is to deliver student success, impactful research, and stronger communities. As part of our team, you will have a stake in shaping the future of education, broadening horizons, and changing lives. Making a difference starts at Western.\nFor the latest please visit our website and LinkedIn.","description_format":"text","description_chars":6060,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Higher Education"],"lifecycle":[{"event":"open","at":"2026-10-30T08:22:33Z"}],"visa":[],"liveness":{"score":82,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.867,"p_room":0.945,"age_days":6,"expected_fill_days":13,"reasons":["conf:4","velocity","win:mid"],"computed_at":"2026-11-05T05:54:30Z"},"pay":{"stated_usd_annual":48424,"is_top_pay":false},"html_url":"https://alion.io/job/western-sydney-university-operations-assistant","json_url":"https://alion.io/job/western-sydney-university-operations-assistant.json","meta":{"generated_at":"2026-11-05T07:01:41Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":8766,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-06T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":16201},"rest":"https://alion.io/mcp/rest/get_company?id=16201"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fwestern-sydney-university-operations-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fwestern-sydney-university-operations-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fwestern-sydney-university-operations-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/western-sydney-university-operations-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fwestern-sydney-university-operations-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3511711}},{"tool":"search_jobs","arguments":{"company":"westernsydney.edu.au","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3511711},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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