{"id":2783909,"url":"https://alion.io/job/westfield-insurance-executive-assistant-2","title":"Executive Assistant","company":{"id":1799234,"name":"Westfield Insurance","domain":"westfieldinsurance.com","url":"https://alion.io/company/westfieldinsurance","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"B","score":74,"open_postings":12,"ghost_share":0,"stale_share":0.833,"repost_share":0,"time_to_fill_p50_days":70,"computed_at":"2026-11-03T05:54:40Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["New York, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":59000,"max_usd":118000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1815},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-08-31T20:44:08Z","employer_posted_date":"2026-08-31","last_verified_at":"2026-11-03T18:25:42Z","board_verified":true,"closed_at":null,"days_open":63,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":63},"description":"The Executive Assistant provides high-level administrative and operational support to the WSP Chief Financial Officer and the Executive Vice President, Financial Lines. This role requires strong judgment, discretion, and the ability to manage multiple priorities in a fast-paced, highly confidential environment. The Executive Assistant partners closely with senior leadership, internal teams, and external stakeholders to ensure seamless execution of day-to-day activities and key initiatives.\nThe role operates with moderate supervision and mentorship and is fully accountable for individual results and deliverables.\nKey Responsibilities\nManage multiple complex and dynamic calendars, resolving conflicts and anticipating scheduling needs\nCoordinate domestic and international travel arrangements, including itineraries, logistics, and expense documentation\nServe as a primary point of contact for internal and external communications on behalf of senior leaders\nPrepare presentations, briefing materials, and other executive-level documents with accuracy and professionalism\nSupport financial and business unit meetings by coordinating agendas, logistics, materials, and follow-up actions\nPrepare, submit, and track expense reports in a timely and accurate manner\nTrack key initiatives, deadlines, and deliverables across teams, ensuring alignment and follow-through\nProactively anticipate issues, assess risks, and recommend solutions to support leadership effectiveness\nHandle highly confidential and sensitive information with discretion, integrity, and sound judgment\nBuild strong, collaborative relationships with leaders, team members, and external partners\nScreen and respond to incoming calls, requests, and visitors, prioritizing appropriately\nPerform additional duties and responsibilities as assigned\nQualifications & Experience\nMinimum of five (5) years of executive administrative experience, preferably supporting senior-level leaders\nDemonstrated experience supporting finance, insurance, or related business leaders preferred\nExceptional organizational, time-management, and prioritization skills\nStrong written and verbal communication skills with a high level of professionalism\nProven ability to adapt and succeed in a fast-paced, evolving environment\nHigh attention to detail and strong follow-through on commitments\nProficiency in Microsoft Office and collaboration tools (Outlook, Teams, PowerPoint, Excel, etc.)\nProactive problem-solver with the ability to anticipate needs and take initiative\nThe salary range for this position is $80,000 to $130,0000.\nThis job description describes the general nature and level of work performed in this role. It is not intended to be an exhaustive list of all duties, skills, responsibilities, knowledge, etc. These may be subject to change and additional functions may be assigned as needed by management.","description_format":"text","description_chars":2870,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Property & Casualty Insurance"],"lifecycle":[{"event":"open","at":"2026-10-17T13:35:08Z"}],"visa":[],"liveness":{"score":33,"band":"fade","label":"Fading","p_open":1,"p_active":0.542,"p_room":0.6,"age_days":63,"expected_fill_days":70,"reasons":["conf:2","stale_co","win:late","crowd:"],"computed_at":"2026-11-03T05:54:40Z"},"pay":null,"html_url":"https://alion.io/job/westfield-insurance-executive-assistant-2","json_url":"https://alion.io/job/westfield-insurance-executive-assistant-2.json","meta":{"generated_at":"2026-11-03T18:42:27Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":586,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-04T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1799234},"rest":"https://alion.io/mcp/rest/get_company?id=1799234"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fwestfield-insurance-executive-assistant-2"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fwestfield-insurance-executive-assistant-2"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fwestfield-insurance-executive-assistant-2"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/westfield-insurance-executive-assistant-2\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fwestfield-insurance-executive-assistant-2"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":2783909}},{"tool":"search_jobs","arguments":{"company":"westfieldinsurance.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":2783909},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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