{"id":3018241,"url":"https://alion.io/job/westgate-resorts-administrative-assistant-4","title":"Administrative Assistant","company":{"id":3497,"name":"Westgate Resorts","domain":"westgateresorts.com","url":"https://alion.io/company/westgate-resorts","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SmartRecruiters","truth_index":{"grade":"B","score":80,"open_postings":19,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":21,"computed_at":"2026-10-27T05:46:45Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Orlando, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":null,"max":19,"currency":"USD","period":"hour","gross":null,"usd_annual":38000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-21T15:39:52Z","employer_posted_date":"2026-10-21","last_verified_at":"2026-10-27T15:28:59Z","board_verified":true,"closed_at":null,"days_open":6,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":6},"description":"Pay Rate: $19/hour | Access your earned income instantly and manage your money with free financial wellness tools through DailyPay.\nMorning shift\nConveniently located just off world-famous International Drive in Orlando, Florida, the dual-tower Westgate Palace Resort offers you the ideal opportunity to meet and engage with guests from around the world who arrive to experience Central Florida’s world-famous theme parks and attractions. Enjoy the surroundings and excitement that our world-class resort offers as a member of the Westgate Palace team. As part of Westgate Resorts, recognized by U.S. News & World Report as one of the Best Companies to Work For, you'll join a team committed to excellence, creating unforgettable vacation experiences, and supporting your career growth at 60+ resorts across the company.\n As an Administrative Assistant, you will provide essential administrative and operational support to the resort's Engineering, Food & Beverage, Housekeeping, Security, and Front Desk departments. This role is ideal for someone who is highly organized, detail-oriented, and comfortable managing multiple priorities while handling confidential information and time-sensitive tasks.\nYou will help keep daily operations running smoothly by coordinating work orders, purchasing, invoices, reports, communications, and office procedures while providing professional support to department leaders and Team Members.\nIn this role, you demonstrate Westgate's core values of Passion, Integrity, and Work Ethic in every interaction.\nWhat You'll Do as an Administrative Assistant:\nProvide daily administrative support to Engineering, F&B, Housekeeping, Security, and Front Desk operations.\nCreate, assign, track, and follow up on Engineering work orders and service requests using HotSOS and other systems.\nProcess purchasing orders and assist with receiving, inventory, and purchasing activities through Fusion.\nMonitor and follow up on invoices from multiple departments to help ensure accurate and timely processing.\nPrepare reports, spreadsheets, correspondence, presentations, forms, and other administrative documents.\nMaintain accurate records, filing systems, contact lists, and departmental documentation.\nAssist with data entry, expense tracking, checkbook reconciliation, and administrative reporting.\nAnswer and direct phone calls, respond to emails, and provide professional support to Team Members, managers, and visitors.\nSchedule meetings, appointments, conference calls, and other departmental activities.\nGreet and assist visitors while maintaining a professional and welcoming office environment.\nCoordinate office equipment repairs, supply orders, and general office needs.\nHandle confidential and sensitive information with professionalism and discretion.\nTake accurate meeting notes and prepare minutes, correspondence, and communications as needed.\nAssist with travel arrangements, presentations, and other administrative projects.\nManage multiple projects and priorities while meeting deadlines and maintaining accuracy.\nPerform additional administrative duties as assigned to support resort operations\n What You Will Bring as an Administrative Assistant:\nPrevious administrative, office coordination, or related experience preferred.\nStrong proficiency in Microsoft Office, particularly Excel, including formulas, Word, Outlook, and SharePoint.\nExperience with data entry, checkbook reconciliation, invoice tracking, purchasing, and maintaining accurate records.\nFamiliarity with Fusion, RPM, and HotSOS preferred, including entering work orders and service tickets.\nStrong organizational and time-management skills with excellent attention to detail.\nAbility to communicate professionally by phone, email, and in person.\nAbility to handle confidential information and exercise sound judgment.\nAbility to manage multiple tasks, projects, and deadlines in a fast-paced environment.\nStrong problem-solving skills and the ability to work independently while supporting multiple departments.\nRequirements:\nMust be available to work a morning shift, including weekends and holidays as business needs require.\nAbility to sit, stand, walk, bend, and perform routine office activities throughout the workday.\nAbility to use computers, phones, office equipment, and other technology for extended periods.\nMust uphold Westgate Resorts' standards of professionalism, safety, integrity, confidentiality, and exceptional guest service.\n Why Westgate?\nComprehensive Health Benefits - Medical, Dental, and Vision Coverage\nPaid Time Off - Vacation, Sick, and Personal Time to Recharge\nPaid Holidays\n401(k) with Generous Company Match to Support Your Future\nDaily Pay - Access Your Earnings When You Need Them\nFamily-Focused Benefits - Pregnancy, Parental Leave, and Adoption Assistance\nWellness Programs to Support Your Well-Being\nFlexible Spending Accounts (FSA)\nTuition Assistance to Help You Grow Your Career\nMilitary Leave\nEmployee Assistance Program (EAP) - Support When You Need It Most\nLife, Disability, Accident, Critical Illness, and Hospital Insurance\nPet Insurance for Your Furry Family Members\nLoyalty Program - Exclusive Discounts on Hotels, Cruises, Resorts, Restaurants, Entertainment, and More\nLow-Cost Gym Membership\nDavid A. Siegel Legacy Scholarship - One scholarship of up to $40,000 is awarded each year to one eligible dependent of a current Team Member.\nCareer Growth and Advancement Opportunities\nCommunity Involvement - Give Back and Make an Impact\nWestgate Resorts is an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status or any other protected status under federal, state or local law. If you have a disability and believe you need a reasonable accommodation in order to complete your application or any part of the recruiting process, please email  with the job title and the location of the position for which you are applying. This job posting is intended to provide a general overview of the position and may not include every responsibility, duty, or qualification required. 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