Team Assistant
Confirmed on the employer's own hiring board on Oct 12, 2026. First seen by Alion on Sep 28, 2026.
Create your best future and join DDAI, Business and Wealth as a Team Assistant!
What’s the role?
The Team Assistant plays a key role in enabling the DDAI B&W team to perform at its best, by providing proactive coordination, organisation and day-to-day operational support. You will be a trusted partner behind the scenes, supporting 2-3 Heads, the wider team, and others as required, in this newly created and growing team. In this role, you’ll manage the diaries for 2-3 busy Heads, making sure every meeting and follow up is handled with care and attention to detail, often involving diary liaison at senior levels. You’ll assist with travel, expenses and events, from town halls to offsites. You will provide tailored support in a fast-moving environment and will also work closely with the GM Office with the Executive Assistant and Business Manager.
Key Responsibilities include:
Ensure smooth day to day running of leader’s day.
Proactively manage diary for Heads of, including co-ordinating meeting setup, booking rooms and Teams details for invitees.
Update the team’s org chart, and distribution lists, ensuring these are accurately reflected in the People Directory.
Onboarding of new starters, and offboarding leavers ensuring systems are updated accurately.
Coordinate meetings and events effectively, ensuring people are prepared and informed.
What do I need?
To be successful in this position you should have experience in a Team Assistant or Executive Assistant role and be a highly organised, detail orientated individual. You will be confidence in managing diaries and competing priorities and be an excellent communicator.
Additional skills and experience required include:
- Experience working in a large and complex organisation
- Comfortable in digital skills across tools such as Word, PowerPoint, Excel and Teams
- Strong relationship building and stakeholder engagement
- You should be an adaptable individual who can adjust quickly in fast paced environments
- An understanding and prior use of AI (specifically Co-pilot) and how it can be utilised in day-to-day operations
- Experience coordinating events or workshops is advantageous
- Familiarity with internal systems for travel, expenses or HR processes
Why join us?
We’re obsessed with becoming our customers' #1 banking partner for life and we’re looking for people who are passionate about helping us achieve that goal. In return, we’re committed to making Westpac the best place to work in the country. Here are just a few of the ways we’re already doing that:
- Special offers on banking products and discounts from top brands, including generous employee-only mortgage rates!
- Flexible work arrangements to help you achieve a greater work/life balance, and a variety of leave options including Culture, Lifestyle and Wellbeing leave.
- Tailored learning and development opportunities to help your grow your career within the bank.
- Lots of opportunities to ‘give back’ to the Community by getting involved in our many volunteering initiatives.
Create your future today
To get started, simply click on the APPLY or APPLY NOW button
We’re all about creating a supportive and inclusive community. We welcome everyone - no matter your age, gender, background, or abilities. We also provide additional support to welcome our veterans, Indigenous Australians and neurodiverse community.
If you need any adjustments during the recruitment process, you can find more information and contact details on our FAQs and how to contact us page, under the ‘Diversity, sustainability and flexibility’ section.
We may close this job advertisement earlier than the advertised closing date if suitable candidates are identified. We encourage you to apply as soon as possible.