{"id":2363941,"url":"https://alion.io/job/wgi-administrative-assistant","title":"Administrative Assistant","company":{"id":2326815,"name":"WGI","domain":"wginc.com","url":"https://alion.io/company/wginc","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"iCIMS","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"staff","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Jacksonville, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":50000,"max_usd":114000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":115},"experience_years_min":10,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Microsoft Teams","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-12T16:24:33Z","employer_posted_date":"2026-10-12","last_verified_at":"2026-10-12T20:33:12Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Overview\nWe are seeking an Administrative Assistant with 10+ years of experience to join our team in our Jacksonville, FL office.\nAt WGI, you will find talented, passionate associates providing exceptional service in collaborative, team-driven environments, all while having fun and enjoying the work they do. We work to stay ahead of the curve by investing in the latest tools and technology. As one of the nation’s top consulting firms, we consistently strive to promote efficiency, cultivate a culture our associates can proudly embrace, and empower our associates to advance their career growth at WGI and beyond.\nWGI is always looking for remarkable individuals to join our team and help us grow in our vision. If you think you are an innovative, self-motivated team player and want to shape your community, join our WGI team today!\nWGI offers a complete Benefits package including: Medical, Dental, Vision, LTD & STD, Life Insurance, 401k with match, PTO, Holidays, HSA with company contribution, Pet insurance, and Employee Assistance Program.\nResponsibilities\nThe essential functions include, but are not limited to, the following duties and responsibilities, which are listed in no particular order of importance:\nIndependently manage and resolve daily administrative needs. \nHandle differing situations, problems, and deviations in the work of the office according to the Office Lead’s general instructions, priorities, duties, and goals\nProvide administrative support to management and staff ensuring efficient day-to-day operations of the office\nPrepares polished, accurate, and complete reports, proposals, memos, minutes, and other documents as needed\nPrepares outgoing mail and courier parcels\nSorts incoming mail and courier deliveries for distribution\nMake meeting and other arrangements for staff, as needed\nPurchase, receive, and store the office supplies and snacks \nCode and file material according to the established procedures\nWork with the Corporate Manager to ensure efficiency of administrative processes and procedures\nPerform Data entry and administrative tasks with a high level of accuracy and attention to detail, validating information before submitting\nProvide front desk support\nGreet and assist visitors to the office\nMaintain cleanliness and organization of the office\nAssist with Coordination of internal training sessions\nQualifications\nHigh School Diploma or equivalent; college degree preferred\n10+ years of prior administrative experience\nProficient in the use of Microsoft Office, Outlook, PowerPoint and Internet\nAbility to operate copy machine, scanner, and fax machine\nAbility to read and interpret documents\nPossesses excellent oral and written communication skills, and basic math functions\nStrong organizational and planning skills\nAbility to work independently\nApplicants must be currently authorized to work in the U.S. on a full-time basis. We are unable to sponsor or take over sponsorship of employment visas\nIf you have what it takes to join our growing organization and want to be part of a dedicated team, please apply today. In return, WGI provides a competitive salary and an outstanding work environment. WGI is anEqual Opportunity Employer/Veterans/Disabled.\nPhysical Demands\nThe physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in an office setting. Hand-eye coordination is necessary to operate a computer, keyboard and mouse. Use of a telephone headset will allow for virtual communication with team members through Zoom and/or Microsoft Teams. While performing the duties of this job, the employee is often required to sit for prolonged periods, use hands/fingers to handle, feel or operate objects, tools or controls and reach with hands and arms, speak and hear. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.\nWGI does not accept any unsolicited resumes. Should any 3rd party agency or recruiter forward or submit any resume(s) to a WGI associate without a pre-existing contractual agreement, the submitted resume(s) will be deemed the property of WGI, and no placement fee will be provided.\nAll agencies and vendors are required to have a signed WGI vendor agreement from the WGI Chief HR Officer permitting them to work directly through our Talent Acquisition team. Obtaining this signed vendor agreement is the only way you will receive payment. Verbal or written commitments from any other member of our staff will not be binding.\nAll third-party recruiting/supplemental staffing agencies are expected to familiarize themselves and abide by this policy.","description_format":"text","description_chars":4867,"description_truncated":false,"requirements":{"experience_years_min":10,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":true},"security_clearance":false,"languages":[]},"benefits":["401k plan","Life insurance"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Civil & Structural Engineering","Engineering Services"],"lifecycle":[{"event":"open","at":"2026-10-12T16:24:33Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":51,"reasons":["conf:5","win:early"],"computed_at":"2026-10-13T02:22:02Z"},"pay":null,"html_url":"https://alion.io/job/wgi-administrative-assistant","json_url":"https://alion.io/job/wgi-administrative-assistant.json","meta":{"generated_at":"2026-10-13T02:22:02Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":3528,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-14T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2326815},"rest":"https://alion.io/mcp/rest/get_company?id=2326815"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fwgi-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fwgi-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fwgi-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/wgi-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fwgi-administrative-assistant"}]}