{"id":2935108,"url":"https://alion.io/job/wgi-marketing-project-coordinator","title":"Marketing Project Coordinator","company":{"id":2326815,"name":"WGI","domain":"wginc.com","url":"https://alion.io/company/wginc","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"iCIMS","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Tampa, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":39000,"max_usd":74000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1977},"experience_years_min":4,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Adobe InDesign","optional":false},{"name":"Adobe Photoshop","optional":false},{"name":"Asana","optional":false},{"name":"Claude","optional":false},{"name":"Copilot","optional":false},{"name":"ChatGPT","optional":true},{"name":"Microsoft Teams","optional":true},{"name":"Outlook","optional":true},{"name":"SharePoint","optional":true}],"status":"live","first_seen_at":"2026-10-20T15:50:38Z","employer_posted_date":"2026-10-20","last_verified_at":"2026-10-24T12:31:04Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"Overview\nWe are currently seeking a Marketing Project Coordinator with up to 4 years of experience to be part of ourMarketing Division in our Tampa or West Palm Beach, FL office.\nAt WGI, you will find talented, passionate associates providing exceptional service in collaborative, team-driven environments, all while having fun and enjoying the work they do. We work to stay ahead of the curve by investing in the latest tools and technology. As one of the nation’s top consulting firms, we consistently strive to promote efficiency, cultivate a culture our associates can proudly embrace, and empower our associates to advance their career growth at WGI, and beyond.\nWGI is always looking for remarkable individuals to join our team and help us grow in our vision. If you think you are an innovative, self-motivated team player and want to shape your community, join our WGI team today!\nWGI offers a complete Benefits package including Medical, Dental, Vision, LTD & STD, Life Insurance, 401k with match, PTO, Holidays, HSA with company contribution, Pet insurance, and an Employee Assistance Program.\nResponsibilities\nThe Marketing Coordinator is the organizational backbone of WGI's Marketing and Creative teams. Working closely with our Digital Marketing Coordinator and Creative Production team, this role keeps requests, tasks, files, and timelines moving so the team can focus on producing great work. You will be hands-on every day in Asana, HubSpot, Adobe Creative Cloud, and Microsoft 365, and you will use AI tools such as Claude and Microsoft Copilot to work faster and smarter. This is a fast paced position and a great opportunity for a highly organized person who wants to learn marketing from the ground up at a growing, technology-forward firm.\nRequest Intake & Task Coordination\nServe as a first point of contact for marketing and creative requests submitted through forms, email, and Teams, and log each one in Asana with complete details, due dates, and owners.\nCreate and maintain Asana tasks, projects, and templates; keep statuses, assignees, and due dates current and follow up on open items so nothing slips.\nTrack deliverables that depend on associates outside the marketing team and send reminders to keep timelines on track.\nCapture notes and action items from team meetings and turn them into assigned Asana tasks.\nCreative & Production Support\nPrepare and route production orders for print collateral, business cards, signage, and promotional items; coordinate quotes, proofs, and deliveries with vendors.\nMake basic updates to existing templates in Adobe InDesign, Photoshop, Illustrator, and Express (text edits, resizing, headshot swaps, exports) under the direction of the creative team.\nSchedule photography, video, and headshot sessions and coordinate logistics with associates and vendors.\nMaintain the shared asset library, including file naming, folder structure, and archiving finished work, so brand-approved assets are easy to find.\nDigital Marketing & CRM Support\nMaintain contact records, lists, and form submissions in HubSpot, cleaning up duplicates and keeping data accurate.\nAssist with scheduling social media posts, email sends, and website content updates as directed.\nProofread digital and print content for spelling, grammar, and brand consistency before release.\nAI & Process Efficiency\nUse AI tools such as Claude and Microsoft Copilot daily to draft first versions of content, summarize meetings, organize information, and speed up routine tasks.\nIdentify repetitive administrative work and recommend ways to streamline or automate it using AI, Asana rules, and forms.\nDocument team processes and keep how-to guides, checklists, and templates up to date.\nStay current on new AI features in the tools we use every day and share tips with the team.\nEvents & General Administration\nSupport conference and tradeshow logistics, including registrations, booth materials, shipping, and post-event follow-up.\nAssist with gathering project information, photos, and staff details from newly acquired firms for marketing use.\nTrack marketing purchase requests and vendor invoices.\nSchedule meetings, manage team calendars, and provide general administrative support to the Marketing and Creative teams.\nHelp coordinate internal culture, team-building, and community involvement events as needed.\n\nQualifications\nEducation and Experience\nHigh school diploma required; Associate's or Bachelor's degree in Marketing, Communications, Business, or a related field preferred, or equivalent experience.\nUp to 4 years of experience in an administrative, coordinator, or marketing support role. Internships count.\nExperience in a professional services, engineering/AEC, or agency environment is a plus.\nSkills and Competencies\nExceptional organization and attention to detail, with reliable follow-through.\nExperience with, or a strong willingness to learn, AI tools such as Claude, ChatGPT, or Microsoft Copilot to increase efficiency.\nProficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint, SharePoint).\nExperience with project management software; Asana preferred.\nFamiliarity with HubSpot or another CRM is a plus.\nWorking knowledge of Adobe Creative Cloud (InDesign, Photoshop, Illustrator, or Express) is preferred but not required.\nStrong written communication and proofreading skills.\nAbility to manage multiple requests and deadlines in a fast-paced environment.\nPersonal Attributes\nCurious and eager to learn new tools and technology.\nProactive self-starter who follows up without being asked.\nService-minded team player who is comfortable supporting multiple people and priorities.\nTakes ownership of the details and helps keep the whole team organized.\nApplicants must be currently authorized to work in the U.S. on a full-time basis. We are unable to sponsor or take over the sponsorship of employment visas\nIf you have what it takes to join our growing organization and want to be part of a dedicated team, please apply today. In return, WGI provides a competitive salary and an outstanding work environment. WGI is an Equal Opportunity Employer/Veterans/Disabled.\nPhysical Demands:\nThe physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in an office setting. Hand-eye coordination is necessary to operate a computer, keyboard and mouse. Use of a telephone headset will allow for virtual communication with team members through Zoom and/or Microsoft Teams. While performing the duties of this job, the employee is often required to sit for prolonged periods, use hands/fingers to handle, feel or operate objects, tools or controls and reach with hands and arms, speak and hear. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.\nWGI does not accept any unsolicited resumes. Should any 3rd party agency or recruiter forward or submit any resume(s) to a WGI associate without a pre-existing contractual agreement, the submitted resume(s) will be deemed the property of WGI, and no placement fee will be provided.\nAll agencies and vendors are required to have a signed WGI vendor agreement from the WGI Chief HR Officer permitting them to work directly through our Talent Acquisition team. Obtaining this signed vendor agreement is the only way you will receive payment. Verbal or written commitments from any other member of our staff will not be binding.\nAll third-party recruiting/supplemental staffing agencies are expected to familiarize themselves and abide by this policy.","description_format":"text","description_chars":7779,"description_truncated":false,"requirements":{"experience_years_min":4,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":true},"security_clearance":false,"languages":[]},"benefits":["401k plan","Life insurance"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Civil & Structural Engineering","Engineering Services"],"lifecycle":[{"event":"open","at":"2026-10-20T15:50:38Z"}],"visa":[],"liveness":{"score":82,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.822,"p_room":1,"age_days":3,"expected_fill_days":11,"reasons":["conf:2","win:early"],"computed_at":"2026-10-24T06:02:35Z"},"pay":null,"html_url":"https://alion.io/job/wgi-marketing-project-coordinator","json_url":"https://alion.io/job/wgi-marketing-project-coordinator.json","meta":{"generated_at":"2026-10-24T16:03:14Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":23103,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-25T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2326815},"rest":"https://alion.io/mcp/rest/get_company?id=2326815"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fwgi-marketing-project-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fwgi-marketing-project-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fwgi-marketing-project-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/wgi-marketing-project-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fwgi-marketing-project-coordinator"}]}