Operations Coordinator II

Wharton-Smith, Inc., a highly regarded General Contractor throughout the Southeast, is seeking qualified candidates for the position of Operations Coordinator II. We are currently seeking someone who is willing to work in Charlotte, NC.

GENERAL DESCRIPTION:

The Operations Coordinator II is responsible for project functions of the local office or job site and provides support to office and project personnel. Their focus is to ensure that day-to-day operations of the office and assigned projects run smoothly.

RESPONSIBILITIES:

Provide administrative support to office personnel and project teams as needed.

Execute reception functions as needed.

Assist with daily office operations as needed.

Generate, manage, and assist with project documentation via project management software.

Generate and manage project commitments and change orders via project management software.

Assist with project document control, both electronic and hard copy files.

Assist with project setup and project closeout as requested by your project team and all corporate services departments.

Assist with pre-construction tasks as needed.

Assist with accounting tasks as needed.

Assist with event planning as needed.

Assist with permitting as needed.

Manage all additional owner directed requirements as needed.

Perform regular job audits. 

QUALIFICATIONS:

High school diploma, GED, or equivalent required; associate degree in Office Management, Business, or a related field preferred.

Minimum of one (1) year of experience in an administrative assistant or similar role required.

Two (2) years of administrative experience in the construction industry preferred.

Strong verbal and written communication skills with the ability to interact professionally with internal and external stakeholders.

Knowledge of professional workplace etiquette and basic business principles.

Excellent organizational and time management skills, with the ability to independently prioritize and manage multiple assignments.

Strong attention to detail and accuracy in completing tasks.

Ability to identify and obtain necessary information, materials, and resources to complete assignments.

Ability to follow standard operating procedures and work independently with minimal supervision.

Strong interpersonal skills with the ability to collaborate across departments and maintain positive working relationships.

Ability to maintain confidentiality when handling sensitive information.

Proficiency in Microsoft Office applications.

Working knowledge of project management software and permitting processes preferred.

Ability to work in a professional office environment and operate standard office equipment.

Ability to occasionally lift office supplies and equipment weighing up to 20 pounds.

Ability to commute daily to assigned project sites and travel as needed based on business requirements.

Availability to work full-time during standard business hours, including an hour lunch break; position is non-exempt.

Equal Opportunity Employer/Veterans/Disability

Wharton-Smith provides equal opportunity to qualified disabled veterans, Pre-JVA special disabled veterans and individuals with disabilities to online application systems by making reasonable accommodation to ensure equal access for submitting to job openings.  (i.e., wheelchair accessibility, website accessibility, etc).

RECRUITER POLICY:

Notice to Staffing Agencies

Wharton-Smith, Inc. will not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Wharton-Smith, Inc., including unsolicited resumes sent to a Wharton-Smith, Inc. mailing address, fax machine or email address, directly to Wharton-Smith, Inc. employees, or to Wharton-Smith, Inc.'s resume database will be considered Wharton-Smith, Inc. property. Wharton-Smith, Inc. will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume. Wharton-Smith, Inc. will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. Agencies must obtain advance written approval from Wharton-Smith, Inc.'s recruiting function to submit resumes, and then only in conjunction with a valid fully executed contract for service and in response to a specific job opening. Wharton-Smith, Inc. will not pay a fee to any Agency that does not have such an agreement in place. Agency agreements will only be valid if in writing and signed by Wharton-Smith, Inc.'s Human Resources Representative or his/ her designee. No other Wharton-Smith, Inc. employee is authorized to bind Wharton-Smith, Inc. to any agreement regarding the placement of candidates by Agencies.