{"id":2942556,"url":"https://alion.io/job/wharton-smith-operations-coordinator-ii","title":"Operations Coordinator II","company":{"id":2344704,"name":"Wharton-Smith","domain":"whartonsmith.com","url":"https://alion.io/company/whartonsmith","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Dayforce","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Charlotte, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":39000,"max_usd":73000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":2178},"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-20T04:00:00Z","employer_posted_date":"2026-10-22","last_verified_at":"2026-10-28T16:45:40Z","board_verified":true,"closed_at":null,"days_open":8,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":8},"description":"Wharton-Smith, Inc., a highly regarded General Contractor throughout the Southeast, is seeking qualified candidates for the position of Operations Coordinator II. We are currently seeking someone who is willing to work in Charlotte, NC.\n\nGENERAL DESCRIPTION:\n\nThe Operations Coordinator II is responsible for project functions of the local office or job site and provides support to office and project personnel. Their focus is to ensure that day-to-day operations of the office and assigned projects run smoothly.\n\nRESPONSIBILITIES:\nProvide administrative support to office personnel and project teams as needed. \nExecute reception functions as needed. \nAssist with daily office operations as needed. \nGenerate, manage, and assist with project documentation via project management software. \nGenerate and manage project commitments and change orders via project management software.\nAssist with project document control, both electronic and hard copy files. \nAssist with project setup and project closeout as requested by your project team and all corporate services departments. \nAssist with pre-construction tasks as needed. \nAssist with accounting tasks as needed. \nAssist with event planning as needed.\nAssist with permitting as needed.\nManage all additional owner directed requirements as needed. \nPerform regular job audits. \n\nQUALIFICATIONS:\nHigh school diploma, GED, or equivalent required; associate degree in Office Management, Business, or a related field preferred.\nMinimum of one (1) year of experience in an administrative assistant or similar role required.\nTwo (2) years of administrative experience in the construction industry preferred.\nStrong verbal and written communication skills with the ability to interact professionally with internal and external stakeholders.\nKnowledge of professional workplace etiquette and basic business principles.\nExcellent organizational and time management skills, with the ability to independently prioritize and manage multiple assignments.\nStrong attention to detail and accuracy in completing tasks.\nAbility to identify and obtain necessary information, materials, and resources to complete assignments.\nAbility to follow standard operating procedures and work independently with minimal supervision.\nStrong interpersonal skills with the ability to collaborate across departments and maintain positive working relationships.\nAbility to maintain confidentiality when handling sensitive information.\nProficiency in Microsoft Office applications.\nWorking knowledge of project management software and permitting processes preferred.\nAbility to work in a professional office environment and operate standard office equipment.\nAbility to occasionally lift office supplies and equipment weighing up to 20 pounds.\nAbility to commute daily to assigned project sites and travel as needed based on business requirements.\nAvailability to work full-time during standard business hours, including an hour lunch break; position is non-exempt.\n\nEqual Opportunity Employer/Veterans/Disability\n\nWharton-Smith provides equal opportunity to qualified disabled veterans, Pre-JVA special disabled veterans and individuals with disabilities to online application systems by making reasonable accommodation to ensure equal access for submitting to job openings. (i.e., wheelchair accessibility, website accessibility, etc).\n\nRECRUITER POLICY:\n\nNotice to Staffing Agencies\n\nWharton-Smith, Inc. will not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Wharton-Smith, Inc., including unsolicited resumes sent to a Wharton-Smith, Inc. mailing address, fax machine or email address, directly to Wharton-Smith, Inc. employees, or to Wharton-Smith, Inc.'s resume database will be considered Wharton-Smith, Inc. property. Wharton-Smith, Inc. will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume. Wharton-Smith, Inc. will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. Agencies must obtain advance written approval from Wharton-Smith, Inc.'s recruiting function to submit resumes, and then only in conjunction with a valid fully executed contract for service and in response to a specific job opening. Wharton-Smith, Inc. will not pay a fee to any Agency that does not have such an agreement in place. Agency agreements will only be valid if in writing and signed by Wharton-Smith, Inc.'s Human Resources Representative or his/ her designee. No other Wharton-Smith, Inc. employee is authorized to bind Wharton-Smith, Inc. to any agreement regarding the placement of candidates by Agencies.","description_format":"text","description_chars":4711,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":true},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Construction"],"lifecycle":[{"event":"open","at":"2026-10-20T17:46:12Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 3","filings_12m":3,"filings_prev_12m":3,"green_card_filings_12m":0,"median_offered_wage_usd":104167,"route":null,"cap_exempt":false,"checked_at":"2026-10-15T11:24:14+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)"],"filings_for_role_12m":0}],"liveness":{"score":85,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.846,"p_room":1,"age_days":8,"expected_fill_days":26,"reasons":["conf:3","win:early"],"computed_at":"2026-10-28T05:59:10Z"},"pay":null,"html_url":"https://alion.io/job/wharton-smith-operations-coordinator-ii","json_url":"https://alion.io/job/wharton-smith-operations-coordinator-ii.json","meta":{"generated_at":"2026-10-28T18:45:00Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":25580,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-29T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2344704},"rest":"https://alion.io/mcp/rest/get_company?id=2344704"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fwharton-smith-operations-coordinator-ii"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fwharton-smith-operations-coordinator-ii"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fwharton-smith-operations-coordinator-ii"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/wharton-smith-operations-coordinator-ii\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fwharton-smith-operations-coordinator-ii"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":2942556}},{"tool":"search_jobs","arguments":{"company":"whartonsmith.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":2942556},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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