{"id":2541885,"url":"https://alion.io/job/wheco-health-and-safety-admin-assistant","title":"Health and Safety Admin Assistant","company":{"id":3881702,"name":"Wheco","domain":"wheco.co.za","url":"https://alion.io/company/wheco","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Simplify","truth_index":null},"role":"Industrial Engineering","role_family":"Industrial Engineering","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Gqeberha, South Africa"],"countries":["ZA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-14T15:49:30Z","employer_posted_date":"2026-10-14","last_verified_at":"2026-11-02T08:40:54Z","board_verified":true,"closed_at":null,"days_open":18,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":18},"description":"At Wheco, maintaining a safe, compliant and well-organised working environment is essential across our sites, stores and projects. Our Health and Safety team works closely with various departments, sites, contractors and service providers to ensure health and safety requirements are effectively managed.\nWe are looking for a Health and Safety Admin Assistant to provide administrative and coordination support to the Health and Safety Manager. The role will focus on OHS records, training, inspections, compliance documentation and procurement, while also providing support to the Resources & Facilities and Retail Projects teams when required.\nKey Responsibilities:\n\nMaintain the OHS Events Calendar, including fire drills, OHS Committee meetings and other key activities\nCoordinate external health and safety training and maintain training registers, certificates and the skills matrix\nAssist with internal training, including toolbox talks, and keep training records up to date\nMonitor outstanding training and inspections and escalate overdue requirements to the relevant manager or supervisor\nMaintain records for OHS legal appointments and coordinate required initial and refresher training\nReceive, document and file incident corrective actions and ensure signed documentation is received\nCoordinate permits between sites and contractors, ensuring documentation is completed, filed and non-compliance is escalated\nAssist with OHS procurement, including creating purchase orders and liaising with suppliers through the ticketing system\nDistribute OHS awareness materials to relevant sites\nProvide administrative support to the Health and Safety Manager, including filing, data capturing, incident reports and stakeholder communication\nTake minutes at Health and Safety Committee meetings and maintain related documentation\nAssist the Retail Projects Manager with OHS compliance documentation and procurement requirements\nProvide additional procurement support to the Resources & Facilities and Retail Projects teams during periods of increased workload\nSkills and Requirements:\n\nStrong organisational and administrative skills\nExcellent attention to detail and accurate record-keeping\nReliable and able to manage multiple tasks and deadlines\nClear communication skills and confidence liaising with employees, contractors and suppliers\nComfortable using MS Office, particularly Excel, Word and Outlook\nAble to follow procedures, identify outstanding requirements and escalate issues when necessary\nBasic understanding of health and safety practices, with a willingness to learn and develop\nMinimum Requirements:\n\nGrade 12 (Matric) or equivalent\nPrevious administrative or office experience\nBasic experience in record-keeping and maintaining registers\nPrevious OHS/SHE experience or exposure will be advantageous\nA basic SHE/OHS qualification will be advantageous\nExperience with procurement processes or purchase orders will be advantageous\nHelp us keep our people, sites and projects safe, organised and compliant. Apply now!","description_format":"text","description_chars":3032,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Investment Holding Companies"],"lifecycle":[{"event":"open","at":"2026-10-14T15:49:30Z"}],"visa":[],"liveness":{"score":74,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.824,"p_room":0.9,"age_days":18,"expected_fill_days":44,"reasons":["conf:1","win:mid"],"computed_at":"2026-11-02T06:13:15Z"},"pay":null,"html_url":"https://alion.io/job/wheco-health-and-safety-admin-assistant","json_url":"https://alion.io/job/wheco-health-and-safety-admin-assistant.json","meta":{"generated_at":"2026-11-02T11:51:16Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":16277,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-03T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3881702},"rest":"https://alion.io/mcp/rest/get_company?id=3881702"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fwheco-health-and-safety-admin-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fwheco-health-and-safety-admin-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fwheco-health-and-safety-admin-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/wheco-health-and-safety-admin-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fwheco-health-and-safety-admin-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":2541885}},{"tool":"search_jobs","arguments":{"company":"wheco.co.za","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":2541885},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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