{"id":3294421,"url":"https://alion.io/job/wheels-up-crew-training-coordinator","title":"Crew Training Coordinator","company":{"id":2220912,"name":"Wheels Up","domain":"wheelsup.com","url":"https://alion.io/company/wheelsup-com","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"iCIMS","truth_index":null},"role":"HR","role_family":"HR","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Chamblee, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":70000,"max":90000,"currency":"USD","period":"year","gross":null,"usd_annual":90000},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-26T21:17:11Z","employer_posted_date":"2026-10-26","last_verified_at":"2026-10-30T21:27:26Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"Overview\nJoin Our Team at Wheels Up\nAt Wheels Up, we're proud to be a global leader in on-demand private aviation. As one of the largest companies in the industry and a strategic partner of Delta Air Lines - we are committed to making private air travel safe, reliable, and enjoyable. With a diverse fleet of owned aircraft plus a global network of trusted charter operators, we offer our customers access to the right aircraft for their needs and the ability to fly on their terms.\nAnd it doesn’t stop at private flights. Wheels Up also provides freight services, safety and security solutions, and managed services to individuals, businesses, government agencies, and more. Regardless of how, when or where you want to fly, our mission is simple; deliver a premium, personalized aviation experience for every customer.\nLocation: Member Operations Center/Traning Center, Chamblee, GA (KPDK)\nResponsibilities\nRole Overview: What You’ll Be Doing\nThe Crew Training Coordinator supports the day-to-day administration, scheduling, recordkeeping, quality control, and compliance activities of the company’s crew training programs. The role coordinates initial, recurrent, transition, qualification, checking, and other required training; monitors pilot currency and training requirements; maintains accurate training and qualification data; and ensures crew training records are complete, accurate, and aligned with regulatory and company requirements. The position works closely with Crew Planning, Crew Scheduling, Standards, Chief Pilot Office, Recruiting, Crew Support, training vendors, and other internal stakeholders to support operational readiness and regulatory compliance across applicable certificates.\nYour Key Responsibilities (Essential Functions)\nForecasts and monitors pilot training, checking, qualification, and currency requirements; generates due reports and coordinates schedules to maintain regulatory and company requirements while balancing operational needs.\nCoordinates training for new and current crew members, including initial, recurrent, transition, INDOC, ATP/CTP, Operating Experience, and other assigned training events; coordinates simulator availability, classroom requirements, instructors, crew notifications, and travel/logistics as applicable. \nMaintains accurate crew training and qualification records in the approved record keeping system, including training databases, Computer Based Training records, and archived files; prepares Records of Training and supporting documentation for review and certification. \nPerforms quality assurance and quality control reviews of crew records, identifies and resolves discrepancies, and manages applicable electronic record workflows, including DocuSign and Operating Experience documentation.\nManages and supports specialized compliance records, including Instructor and Check Pilot Standards records, ERC Safety Pairing records, Operating Experience records, and other records required by company policy or regulatory programs.\nCollaborates with Crew Planning, Crew Scheduling, Standards, Chief Pilot Office, Recruiting, HR, Crew Support, MOC/logistics, and other stakeholders to coordinate training, fleet transitions, leaves/returns to work, Operating Experience, crew qualification flags, and related training requirements. \nForecasts future training demand and contracted training-center requirements; maintains professional relationships with training providers, assists with simulator-slot sourcing, and verifies training attendance and invoice accuracy as assigned. \nSupports development, implementation, and revision control of training and records procedures, SOPs, policies, and FMS processes; assists with database maintenance and process improvements that improve accuracy, scalability, and compliance. \nLeads or supports detailed records and compliance projects, including PRD close-outs, Operating Experience data migrations, record alignment across certificates, audits, and contract Check Pilot oversight, with minimal supervision as assigned. \nPerforms other duties as assigned.\nQualifications\nWhat You Bring to the Table: Education & Certification Requirements\nWe’re looking for someone who has a unique mix of experience, skills, and passion for what we do:\nHigh school diploma or equivalent required; bachelor’s degree in aviation, training administration, business, or a related field, or equivalent relevant experience, preferred. \nMinimum of 3 years of relevant experience in aviation scheduling, crew training administration, records management, database management, regulatory compliance, or a related operational environment. \nExperience supporting dynamic scheduling or operational environments and working with detailed records, qualifications, or compliance requirements. \nWorking knowledge of Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.\nThe Extras We Value (Preferred Requirements)\nWhile not mandatory, here are some additional things that would make you stand out:\nPart 135 charter operations, airline, or general aviation experience. \nWorking knowledge of FAA regulations, pilot training and qualification requirements, crew records, and certificate management processes. \nExperience with FMS/Avianis, UP FMS, DocuSign, CBT/LMS platforms, or comparable digital training and records systems. \nAdvanced knowledge of pilot records, qualifications, training currency, and training scheduling processes. \nExceptional attention to detail, organizational skills, analytical ability, and commitment to accurate, error-free work. \nAbility to prioritize competing deadlines, work independently with minimal supervision, and manage high-detail projects from initiation through completion. \nStrong written and verbal communication skills and the ability to collaborate effectively across departments, with pilots, and with external training providers. \nAbility to identify process improvements and assist in developing policies, procedures, and scalable workflows.\nPhysical Requirements\nWe want to make sure you’re fully equipped for success. Here’s a look at any physical requirements needed for this role:\nAbility to work at a computer for extended periods. \nOccasional lifting of training materials or records up to 20 pounds. \nAbility to travel for audits, training support, or other business needs as required.\nWhat We Offer\nWhat We Offer: Salary Range & Benefits\nAt Wheels Up, we believe in fair compensation based on experience, skills, and qualifications. The salary for this role ranges from $70,000 to $90,000, depending on a variety of factors. We don’t typically start individuals at the top of the salary range; your place within the range is based on what you bring to the table. Additionally, you may be eligible for a discretionary annual incentive program, which rewards individual and organizational performance.\nWe also offer a range of benefits designed to support your well-being and personal life, including:\nTuition Reimbursement \nCompetitive 401(k) \nComprehensive Medical, Dental, and Vision Insurance \nComplimentary access to mental health and wellness counseling through Spring Health \nFinancial planning assistance \nA variety of additional programs and services in support of your total well-being \nEveryone is welcome here\nEach of us is unique, and that’s what makes us amazing. We believe there’s power in bringing people with different backgrounds, points of view and life experiences together. So, bring yourself and your best ideas. We provide equal employment opportunities (EEO). All applicants are considered regardless of race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, or sexual orientation.\nBecause when we feel safe and comfortable being ourselves, there’s no limit to what we can achieve.\nNeed Accommodations?\nIf you have a disability or are a disabled veteran and need assistance with applying, please reach out to us at . Simply include “Accommodation Request” in the subject line so we can quickly address your needs.\nWe look forward to learning more about you and how you can contribute to the Wheels Up journey!","description_format":"text","description_chars":8182,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":true},"security_clearance":false,"languages":[]},"benefits":["Vision insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Air Transport","General Aviation"],"lifecycle":[{"event":"open","at":"2026-10-26T21:17:11Z"}],"visa":[],"liveness":{"score":80,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.85,"p_room":0.945,"age_days":3,"expected_fill_days":6,"reasons":["conf:2","win:mid"],"computed_at":"2026-10-30T05:48:23Z"},"pay":{"stated_usd_annual":90000,"is_top_pay":false},"html_url":"https://alion.io/job/wheels-up-crew-training-coordinator","json_url":"https://alion.io/job/wheels-up-crew-training-coordinator.json","meta":{"generated_at":"2026-10-31T00:23:50Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":598,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-01T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2220912},"rest":"https://alion.io/mcp/rest/get_company?id=2220912"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fwheels-up-crew-training-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fwheels-up-crew-training-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fwheels-up-crew-training-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/wheels-up-crew-training-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fwheels-up-crew-training-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3294421}},{"tool":"search_jobs","arguments":{"company":"wheelsup.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3294421},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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