{"id":3062466,"url":"https://alion.io/job/white-spot-ap-accountant","title":"AP Accountant","company":{"id":4459909,"name":"WHITESPOT FACILITIES MANAGEMENT SERVICES LLC","domain":"whitespot.ae","url":"https://alion.io/company/white-spot","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":null},"role":"Finance","role_family":"Finance","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Dubai, United Arab Emirates"],"countries":["AE"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"OCR","optional":false},{"name":"Power Automate","optional":false}],"status":"live","first_seen_at":"2026-10-16T00:00:00Z","employer_posted_date":"2026-10-16","last_verified_at":"2026-10-27T12:18:48Z","board_verified":true,"closed_at":null,"days_open":11,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":11},"description":"Job Summary\nWe are seeking a detail-oriented and experienced Accounts Payable Accountant to manage end-to-end accounts payable operations, including invoice processing, vendor payments, reconciliations, VAT compliance, and month-end closing.\nThe ideal candidate should have strong experience in UAE accounts payable processes, ERP systems, vendor management, and financial controls, preferably within the Facilities Management or service industry. The role also requires a proactive approach to process improvement, automation, and accurate financial reporting.\nKey Responsibilities\n1. Invoice Processing & Accounts Payable Management\nManage accurate and timely processing of supplier invoices against purchase orders, work orders, and goods/service receipts.\nVerify invoices for VAT compliance, approvals, budget availability, cost centre allocation, and GL coding.\nReview and process purchase requisitions in accordance with the company's approval matrix.\nHandle PO and non-PO invoices, including utilities, insurance, manpower, vehicle expenses, fuel, and recurring payments.\nResolve invoice discrepancies through coordination with suppliers, Procurement, and Operations.\nRespond to vendor inquiries regarding invoice processing and payment status within agreed timelines.\n2. Vendor Payments & Banking\nPrepare weekly vendor payment proposals based on outstanding balances, ageing reports, and payment due dates.\nVerify supplier statements, supporting documentation, approvals, and VAT compliance before processing payments.\nProcess bank transfers, host-to-host payment batches, and individual payment requests.\nValidate vendor bank details and beneficiary information to ensure payment accuracy.\nPrepare and maintain records of security deposits, advance payments, utility cheques, and other payments.\nIssue payment advices and ensure accurate posting of bank transactions.\n3. Reconciliation & Month-End Closing\nPerform regular supplier statement reconciliations and resolve outstanding differences.\nReconcile the AP sub-ledger with the general ledger.\nPrepare vendor ageing reports, AP schedules, and supporting balance sheet reconciliations.\nPrepare and post month-end accruals, prepayments, reversals, and reclassification entries.\nSupport intercompany reconciliations and financial closing activities.\nProvide documentation and schedules for internal and external audits.\n4. VAT Compliance & Financial Controls\nEnsure compliance with UAE VAT regulations and company accounting policies.\nPrepare input VAT reports and supporting data for VAT return preparation.\nReview non-recoverable VAT transactions and identify discrepancies.\nMaintain proper segregation of duties, approval controls, and audit documentation.\nConduct duplicate invoice and payment checks to minimize financial risks.\nIdentify and report control weaknesses, payment discrepancies, and potential fraud risks.\n5. Process Improvement & Automation\nIdentify opportunities to automate repetitive AP activities and improve processing efficiency.\nUtilize ERP workflows, Advanced Excel, Power Query, Power Automate, or OCR-based solutions where applicable.\nDevelop standardized AP procedures, checklists, and reporting templates.\nPrepare AP dashboards covering outstanding payments, vendor ageing, processing timelines, and cash requirements.\nCoordinate with IT and ERP teams on system enhancements and process improvements.\nSupport Finance management with reporting, special projects, and continuous improvement initiatives.\nQualifications & Experience\nBachelor's Degree in Accounting, Finance, Commerce, or a related discipline.\n Minimum 3-5 years of relevant Accounts Payable experience, preferably in the UAE.\nExperience in Facilities Management, construction, or a large service-based organization is preferred.\nStrong knowledge of UAE VAT regulations and accounts payable controls.\nHands-on experience with ERP/accounting systems; NetSuite experience would be an advantage.\nAdvanced proficiency in Microsoft Excel, including Pivot Tables, VLOOKUP/XLOOKUP, and reconciliation functions.\nKnowledge of Power Query, Power Automate, or AP automation tools is an added advantage.\nExperience managing high-volume supplier invoices and payment processing.\nKey Skills & Competencies\nStrong understanding of end-to-end Accounts Payable processes.\nExcellent numerical accuracy and attention to detail.\nStrong analytical, reconciliation, and problem-solving abilities.\nEffective vendor coordination and communication skills.\nAbility to manage multiple deadlines and high transaction volumes.\nStrong understanding of financial controls, compliance, and audit requirements.\nProactive approach to process improvement and automation.","description_format":"text","description_chars":4689,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-22T06:56:24Z"}],"visa":[],"liveness":{"score":71,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.788,"p_room":0.9,"age_days":11,"expected_fill_days":30,"reasons":["conf:2","win:mid"],"computed_at":"2026-10-27T05:46:45Z"},"pay":null,"html_url":"https://alion.io/job/white-spot-ap-accountant","json_url":"https://alion.io/job/white-spot-ap-accountant.json","meta":{"generated_at":"2026-10-27T13:51:07Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":2095,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-28T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4459909},"rest":"https://alion.io/mcp/rest/get_company?id=4459909"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fwhite-spot-ap-accountant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fwhite-spot-ap-accountant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fwhite-spot-ap-accountant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/white-spot-ap-accountant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fwhite-spot-ap-accountant"}]}