{"id":3798851,"url":"https://alion.io/job/white-swan-data-executive-assistant","title":"Executive Assistant","company":{"id":4422430,"name":"White Swan Data","domain":"whiteswandata.com","url":"https://alion.io/company/whiteswandata","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Pinpoint","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["London, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-11-04T10:34:55Z","employer_posted_date":"2026-11-04","last_verified_at":"2026-11-06T01:30:16Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"The Executive Assistant provides high-level administrative support to Senior Management of White Swan Data. The role requires exceptional organisational skills, strong attention to detail, and the ability to handle sensitive and confidential information with discretion. The Executive Assistant acts as a primary point of contact, manages schedules, coordinates meetings and events, and assists in various administrative tasks to ensure the smooth operation of the executive office.\nKey Responsibilities\nCalendar Management:Maintain and organise executive calendars including different time zones, schedule appointments, and coordinate meetings, ensuring optimal time management.\nProactively anticipate conflicts and resolve scheduling issues to ensure efficient use of time.\n\nTravel and Logistics Coordination:Arrange and coordinate travel itineraries, including flights, accommodations, ground transportation, and visa processing as needed.\nCollaborate with conference hosts to optimise company positioning and business outcomes.\nPrepare detailed travel and meeting agendas, compile necessary documents, and provide executives with relevant information for their trips.\nOversee international company events to guarantee seamless execution and elevate brand reputation on a global stage.\n\nCommunication and Correspondence:Screen and prioritise incoming calls, emails, and other communications for executives, responding or redirecting as appropriate.\nDraft, proof-read, and edit correspondence, presentations, reports, and other documents.\nMaintain effective communication channels between the Owner and internal/external stakeholders within the business.\n\nInformation Management and Documentation:Manage and maintain confidential files, records, and documents, ensuring they are accurately organised and readily accessible.\nAssist in the preparation and distribution of meeting agendas, materials, and follow-up documentation.\n\nRelationship Management:Build and maintain positive working relationships with internal and external stakeholders.\nServe as a liaison between executives and various departments, coordinating and facilitating communication and collaboration.\nEfficiently prioritized and executed time-critical, ad-hoc tasks under tight turnaround windows.\n\nSkills, Knowledge and Expertise\nProven experience as an Executive Assistant supporting senior management.\nExcellent organisational and time management skills, with the ability to prioritize and multitask effectively.\nStrong verbal and written communication skills, with exceptional attention to detail and accuracy.\nProficient in using productivity tools and software.\nDemonstrated high flexibility and commitment by supporting time-sensitive deliverables and critical events outside core hours.\nDiscretion and confidentiality when dealing with sensitive information.\nAbility to work independently and collaboratively in a fast-paced, dynamic environment.\nStrong problem-solving and decision-making skills.\nProfessionalism, poise, and the ability to represent the organisation with integrity.\nBenefits\nSalary depending on experience.\nAnnual discretionary performance bonus.\nOpportunities for career growth in a dynamic and exciting industry.\nFlexible working hours, particularly during the football calendar.\n25 days holiday per annum, plus UK bank holidays.\nPrivate health & dental insurance.\nOptical cover through Aviva. \nPension plan.\nGympass membership to over 1900 gyms and wellness businesses. \nBreakfast bought in everyday and lunch bought in twice a week\nFree coffee & snacks at the office.\nRegular team events & socials.","description_format":"text","description_chars":3598,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Company events","Dental insurance","Flexible schedule"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Sports Betting","iGaming & Gambling"],"lifecycle":[{"event":"open","at":"2026-11-05T10:34:55Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring 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