Executive Assistant (m/f/d) - Libra
About Wolters Kluwer
Build a better tomorrow, today!
For 180 years, Wolters Kluwer has been innovating the way professionals and businesses work. Employees are at the cornerstone of bringing our vision to life.
We are a technology-led global software and services company. Our success has been built upon smart thinking and listening to each other. Our pursuit of excellence coupled with the pride we take in our work, enables our customers to solve their most critical problems.
Libra is an AI workspace - built by legal professionals, for legal professionals. We simplify legal workflows with intuitive, secure, and powerful tools.
Libra is one of Europe’s fastest-growing legal-tech companies. More than 9,000 legal professionals already trust us, and we are now accelerating our international expansion.
Our goal: to build the world’s most trusted AI platform for legal professionals.
At this early stage, you’ll have real influence, responsibility from day one, and unlimited growth potential. Please also have a look at our website: https://bit.ly/4jQr0PY
About the role
Purpose of the Role
Provide organizational and administrative support primarily to the CEO/MD of Libra, enabling him to perform his activities effectively and efficiently. The role also provides limited support to the Core Leadership Team for a select number of shared activities.
Core Responsibilities
1. Secretarial Support
Provide secretarial support to the Libra leadership in the execution of their business and leadership responsibilities:
Maintain the CEO’s calendar and schedule appointments and meetings.
Prepare meetings and events, arrange facilities and accommodations.
Welcome and receive visitors.
Schedule and organize Libra Leadership Team meetings and all-employee meetings, both live and virtual, including agenda preparation and feedback gathering on request.
Provide reminders about annual cycles and schedules and ensures they are reflected in the schedules of the Leadership Team
2. Information Management
Maintain and administer documentation and filing systems to ensure information remains accessible and available:
Establish and maintain documentation, correspondence archives, and filing systems.
Provide and obtain information for the CEO from internal and external parties.
Organize communication channels for management and all employee communication (channel set up, access, distribution lists, etc).
3. Organizational Support
Handle organizational matters to enable the CEO and Leadership Team to perform their responsibilities in accordance with agreed objectives:
Organize registrations, hotel accommodations, and international travel and assist during travel.
Organize offsite meetings, leadership events, and team meetings, including venue selection, logistics, travel arrangements, accommodation, catering, and onsite coordination.
Act as point of contact for facility-related matters (office supplies, cleaning services, other facilities, and office access management).
Support onboarding logistics for new employees (laptop requests, building access, and onboarding instructions).
4. Administrative Support
Provide administrative support to facilitate efficient execution of managerial responsibilities:
Prepare periodic and ad hoc reports for CEO.
Design and update PowerPoint presentations for CEO.
Process and monitor invoices and expense claims for the CEO, ensuring timely submission, approval, compliance with company policies, and accurate record keeping. In peak times also offer the support for Leadership Team members.
Qualifications
Education
Bachelor's degree or a successfully completed vocational training program with relevant experience.
Relevant education in Office Management or comparable.
Experience
Minimum 2 years of relevant experience, if possible in internationally operating organizations.
Ideally experience in startup and/or scale-up companies
Strong knowledge of Microsoft Office.
Ability to manage multiple priorities and work effectively during peak periods.
Proven ability to communicate effectively with different management styles and personalities.
Fluent in English and German, both written and spoken (at least level B2)
Based in Berlin, Germany, with on-site presence at the Libra office is required (full-time).
What we offer
Permanent employment from day one
Work abroad flexibly: Work from anywhere within the EU for up to 20 days within a twelve-month period
Rest & time off: 26 vacation days
Show your commitment: 1 additional day off per year for your volunteer work (Volunteer Day)
Support for development: E-learning via LinkedIn, online language training with goFluent, and other training and development opportunities
Modern on-site working: Attractive office in Berlin
Become part of Wolters Kluwer!
You can realize your ideas, learn, develop and grow. We have a lot to offer and stand for an open corporate culture. Join us and shape the future together with us.
Apply now by simply clicking on the button above.
We welcome all people - regardless of gender, nationality, ethnic and social background, disability, religion, age, sexual orientation and identity.
We are looking forward to meeting you!
Your contact person
Pushpa Linke
Senior Recruiter
Tel.: 02233 3760 7976
Our Interview Practices
To maintain a fair and genuine hiring process, we kindly ask that all candidates participate in interviews without the assistance of AI tools or external prompts. Our interview process is designed to assess your individual skills, experiences, and communication style. We value authenticity and want to ensure we’re getting to know you-not a digital assistant. To help maintain this integrity, we ask to remove virtual backgrounds and include in-person interviews in our hiring process. Please note that use of AI-generated responses or third-party support during interviews will be grounds for disqualification from the recruitment process.
Applicants may be required to appear onsite at a Wolters Kluwer office as part of the recruitment process.