{"id":3745335,"url":"https://alion.io/job/wilhelmsen-wss-invoicing-coordinator-shared-services","title":"WSS Invoicing Coordinator Shared Services","company":{"id":1889607,"name":"Wilhelmsen","domain":"wilhelmsen.com","url":"https://alion.io/company/wilhelmsen","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":81,"open_postings":9,"ghost_share":0,"stale_share":0.778,"repost_share":0,"time_to_fill_p50_days":31,"computed_at":"2026-11-06T05:58:05Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Kuala Lumpur, Malaysia"],"countries":["MY"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-11-04T13:02:10Z","employer_posted_date":"2026-11-04","last_verified_at":"2026-11-06T03:30:06Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.\nJOB DESCRIPTION\nJob Title:\nCoordinator\nTeam:\nInvoicing\nReports To:\nTeam Leader\nOVERVIEW: The position of Invoicing Coordinator consists of being responsible to produceand dispatch correct invoices to customers within the assigned geographic area and/or customer portfolio according to established procedures.\nKey Responsibilities & Tasks:\nComplete a basic check on all invoices including delivery note, products and quantities supplied, prices, charges, discounts, etc…\nLiaise with the respective Customer Services regarding missing customer terms and prices and with the supply chain for missing or doubtful delivery notes, quantities, costs and charges\nMatch the relevant delivery receipt note to the invoice when applicable\nMatch the relevant supporting documents for cylinder invoices\nCoordinate and control dispatch of electronic invoices to assigned customer portfolio as per guidelines provided by Customer Services and within the set performance timeframe \nSend manual invoices to printer in local Customer Services as soon as the invoices are correct and ready for dispatch in order to minimize the invoice lay days\nProvide first point of contact for Customer Services regarding missing invoices and copy invoice requests\nEscalate directly to respective Customer Services on problems related to electronic invoices dispatch failure and late invoices /delivery receipt notes.\nFollow up complaints/ non compliances through improvement/complaint system in place.\nQualifications, Requirements and Additional Preferences\nDiploma / Degree Holder\nHas 2 to 4 years of related work experience\nGood understanding about nature of the job, process and other related tasks\nProblem Solving- Ability to solve minor issues in daily routines\nSkills and Competencies\nLanguage Skills\nGood Business English writing and speaking skills (able to express thoughts using the good common English phrases)\nComputer Skills\nMS Excel - 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