{"id":2879094,"url":"https://alion.io/job/william-mary-gift-planning-administrator","title":"Gift Planning Administrator","company":{"id":20196,"name":"William & Mary","domain":"wm.edu","url":"https://alion.io/company/w-and-m-news","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":91,"open_postings":14,"ghost_share":0,"stale_share":0.143,"repost_share":0,"time_to_fill_p50_days":69,"computed_at":"2026-10-22T06:10:10Z"}},"role":"Early Careers","role_family":"Early Careers","seniority":null,"employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":50000,"max":55000,"currency":"USD","period":"year","gross":null,"usd_annual":55000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"PHP","optional":false},{"name":"Microsoft Excel","optional":true}],"status":"live","first_seen_at":"2026-10-19T22:18:36Z","employer_posted_date":"2026-10-19","last_verified_at":"2026-10-22T11:25:27Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"Job Requisition:\nJR102137 Gift Planning Administrator (Open)Job Posting Title:\nGift Planning AdministratorDepartment:\nCC00292 WM001 | WMUA | Gift PlanningJob Family:\nStaff - Administrative & Office SupportWorker Sub-Type:\nRegular (benefited)Job Requisition Primary Location:\nDiscovery 1Primary Job Posting Location:\nPosting Location - William & MaryJob Description Summary:\nUniversity Advancement creates the conditions for opportunity - human, financial & experiential - by garnering and stewarding the resources that advance William & Mary.William & Mary Foundation’s defining and essential mission is to support the university’s people and programs. By seeking private support, and then diligently managing those funds, the W&M Foundation advances and furthers the work of William & Mary’s students and faculty -providing vital resources for scholarships, professorships, research and program funding.\nConsistent with the University’s shared services agreement with the William & Mary Foundation, this position is dual hat assigned 25% effort to support Foundation Services, LLC, a subsidiary of the William & Mary Foundation with the responsibilities outlined below.\nThe Office of Gift Planning handles complex testamentary gifts (bequests), outright gifts to William & Mary including real estate, charitable distributions from IRAs, closely held stock, and deferred gifts of trusts and charitable gift annuities.\nThe Office of Gift Planning ensures that donors, gift officers, other university employees, executors, trustees, donors’ professional advisors and others who request assistance from the Office of Gift Planning obtain prompt, knowledgeable, thoughtful, thorough and exceptionally helpful assistance.\nThe Gift Planning Administrator reports to the Director of Gift Planning Administration and processes and tracks bequests, life income gifts, gifts of real property, tangible gifts and the administration of life insurance policies in accordance with established guidelines and procedures. Data management and reporting is a key component of this position. The Gift Planning Administrator will also be responsible for establishing workflow processes and tracking systems, maintaining a procedural manual and developing a check and balances system to maintain compliance.\nSpecific responsibilities include (but are not limited to):\nAssist with the analysis of estate files and administration correspondence received for appropriate data concerning estate matters.\nDevelop ticklers for the different stages of each estate and planned gift. Process, administer and track revocable provisions.\nComplex data maintenance and working with the Associate Director of Gift Planning Operations to create regular and ad hoc reports.\nResourcefulness, multitasking, meeting deadlines, and working with a team are essential for success in this role.\nThe Gift Planning Administrator will help foster a culture of belonging that provides opportunity for all people and perspectives. This is a hybrid position based in Williamsburg, VA, that offers a flexible work environment.\nThis position is classified as operational, meaning it is salaried and eligible for overtime (non-exempt). For benefits and leave purposes, this role falls under the \"Operational\" classification.\nLearn more about University Advancement and view the full position description for this job on the University Advancement recruitment website: https://advancement.wm.edu/come-work-with-us/open-positions/index.php.\nJob Description:\nRequired Qualifications:\nAssociate’s Degree or post high school education, training, or certifications.\nPrior experience working in a professional office environment.\nExceptional organizational and time management skills for managing multiple tasks with competing priorities and deadlines.\nDemonstrated computer proficiency with a variety of software applications, including a strong command of MS Word and Excel and familiarity with databases.\nExcellent customer service ability to work collaboratively as an effective team player and provide prompt service to internal and external customers.\nStrong communication and writing skills to prepare letters, edit documents and produce reports and work effectively and discreetly with a variety of internal and external constituencies.\nDemonstrates strong analytical skills with the ability to read and analyze complex documents.\nDemonstrated ability to track and compile data and produce reports in a variety of formats.\nAbility to understand and use databases and other tools available to choose the appropriate means to satisfy user requirements.\nPreferred Qualifications:\nBachelor’s degree in Accounting, Business, or a related field.\nExperience as a paralegal working in estate and trust planning.\nExperience analyzing complex documents.\nKnowledge of tangible gifts and charitable distributions from IRAs.\nExperience in trust and/or estate administration, charitable gift administration or processing, or experience in banking, law, mortgage loan companies, title companies, non-profit organizations or college/university administration.\nExperience with process improvement and establishing processes and workflows for improved efficiency.\nExperience analyzing data and producing reports.\nKnowledge of or the ability to learn the terminology and assets, vehicles and methods used in charitable gift and estate planning.\nExperience with charitable illustration software such as PGCalc.\nFamiliarity with using a relational database, such as Blackbaud or other comparable system.\nConditions of Employment:\nThis is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act.\nThis position may be subject to overtime during high peak times, as directed and approved by the supervisor.\nStrict adherence to confidentiality is required in this role.\nJob Duties:\n35% - Processing, Administration & Tracking Planned Gifts:\nAssist with the processing, administration, and tracking of bequests, life income gifts, and gifts of real property in accordance with established guidelines and procedures.\nAnalyze financial and narrative documents to compile gift planning data.\nAssists with the analysis of estate files and administration correspondence received for appropriate data concerning estate matters. Develop ticklers for the different stages of each estate and planned gift.\nProcess, administer and track revocable estate provisions.\nRequest new accounts from the University Recording Secretary as needed for bequests received.\nDraft suggested Testamentary Gift Agreements for review by the University Recording Secretary.\nProvide backup to the Director on gift planning administration duties that include memos, correspondence, and form preparation related to retirement, trust and estate distributions.\nCreate regular and ad hoc reports, often including Excel spreadsheets, and gift administration documents in Word.\nConducts audits for mathematical and data entry accuracy.\n35% - Reporting & Administration:\nCreate regular and ad hoc reports, often including Excel spreadsheets, and gift administration documents in Word.\nConducts audits for mathematical and data entry accuracy.\nEstablish workflow processes and tracking systems. Keep updated a “how to\" manual of Gift planning administration responsibilities and implement a check and balances system for validation.\nProvide backup for Director on some gift planning administration duties that include memos and letters regarding distributions from trusts and estates.\nRespond to inquiries from prospective donors, gift officers, other university employees, executors, trustees, donors’ professional advisors and others who request assistance from the Office of Gift Planning. Other duties as assigned.\n15% - Handle Insurance Transactions & Tangible Gifts:\nRespond to insurance premium notices and insurance premium checks received with appropriate correspondence.\nWork with William & Mary Foundation personnel regarding life insurance, obtaining policy status and annual reports and maintaining accurate records.\nProcess, administer, and track routine gifts of tangible personal property in accordance with established guidelines and procedures.\nPrepare tangible gift agreements. Involve the Director of Gift Planning Administration when necessary.\n15% - Review & Update Existing Proposals:\nReview specified CRM reports to update existing gift planning proposals. Utilize PGCalc gift illustration software to perform gift planning calculations.\nReview new gift planning CRM proposal requests in partnership with the Director of Gift Planning Administration and create new Gift Planning proposals in CRM.\nSpecial Instructions\nFor full consideration, submit application materials by the review date, Monday November 16, 2026. Applications received after the review date will be considered if needed.\nRequired application materials:\nA resume and cover letter are required for this position - please upload both documents with your application.\nPosting Range: $50,000 to $55,000, commensurate with experience and internal alignment.\nAdditional Job Description:\nJob Profile:\nJP0030 - Administrative & Office Specialist III - Nonexempt - Salary - S07Qualifications:\nCompensation Grade:\nS07Recruiting Start Date:\n2026-10-16Position Restrictions:\nContinuing E&G funded position and not term-limitedEEO is the Law. Applicants can learn more about William & Mary’s status as an equal opportunity employer by viewing the \"Know Your Rights\" poster published by the U.S. Equal Employment Opportunity Commission. https://www.eeoc.gov/know-your-rights-workplace-discrimination-illegal\nBackground Check: William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.\nApplicant Notice: By applying for this position, you consent to William & Mary's use, review, and retention of your application materials for recruitment and employment purposes. Materials may be shared with authorized individuals participating in the hiring process and will be managed in accordance with applicable laws and university policies.\nProbationary Period Notice: Individuals selected for full-time staff positions will be required to complete a twelve (12) month probationary period in accordance with university policy.\nRemote Work Disclaimer: Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor’s ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.","description_format":"text","description_chars":10822,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"associate","optional":false},"security_clearance":false,"languages":[]},"benefits":["Flexible schedule","Life insurance"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Real Estate","Higher Education","Research Institutes"],"lifecycle":[{"event":"open","at":"2026-10-19T22:18:36Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":2,"expected_fill_days":69,"reasons":["conf:11","win:early"],"computed_at":"2026-10-22T06:10:10Z"},"pay":{"stated_usd_annual":55000,"is_top_pay":true},"html_url":"https://alion.io/job/william-mary-gift-planning-administrator","json_url":"https://alion.io/job/william-mary-gift-planning-administrator.json","meta":{"generated_at":"2026-10-22T11:42:29Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":9796,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-23T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":20196},"rest":"https://alion.io/mcp/rest/get_company?id=20196"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fwilliam-mary-gift-planning-administrator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fwilliam-mary-gift-planning-administrator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fwilliam-mary-gift-planning-administrator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/william-mary-gift-planning-administrator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fwilliam-mary-gift-planning-administrator"}]}