{"id":3555283,"url":"https://alion.io/job/williams-kastner-administrative-assistant","title":"Administrative Assistant","company":{"id":3854470,"name":"Williams Kastner","domain":"williamskastner.com","url":"https://alion.io/company/williams-kastner","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Paylocity","truth_index":{"grade":"B","score":75,"open_postings":3,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-11-03T05:54:40Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Seattle, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":55000,"max":65000,"currency":"USD","period":"year","gross":null,"usd_annual":65000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false},{"name":"Windows","optional":false}],"status":"live","first_seen_at":"2026-10-30T19:26:42Z","employer_posted_date":"2026-10-31","last_verified_at":"2026-11-03T11:24:17Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"Description\nAbout Us:\nWilliams Kastner is a premier multi-practice law firm in the Pacific Northwest with more than 60 attorneys in Washington and Oregon. We have been serving clients with high-quality legal services since 1929. As a firm we embrace diversity and inclusion, and support community programs and projects that foster equal opportunities for all individuals.\nPosting Overview:\nWe are seeking an Administrative Assistant to provide administrative duties to support a litigation team of multiple attorneys, paralegals, and legal assistants. Duties include coordinating payment of invoices, maintaining client files, docketing and other tasks as needed. This position must observe the confidentiality of client and firm matters. This position may allow remote work up to 2 days per week, depending on team and position needs.\nWhat might set you apart for this position: The ideal candidate is adaptable, proactive, collaborative, and service-oriented, with a self-motivated, positive attitude. The role requires flexibility in managing administrative tasks, attorney needs, and backup responsibilities, as well as an understanding of the professional expectations and operational needs of a practice group.\nResponsibilities of the Administrative Assistant :\nThis position generally involves recurring work situations with occasional variation from average to moderate complexity. The employee must perform all duties with minimal supervision.\nResponsibilities for this position include, but are not limited to, the following:\nCalendar organization (case schedules and reporting deadlines).\nMatter setup, client matter maintenance, docketing in CoreRelate and Outlook.\nExpense reconciliation ownership (processing third-party/vendor invoices) and tracking.\nManage the full lifecycle of the Managing Director's invoices, including appeals processing and collaboration with Accounts Payable.\nBackup support to the Managing Director’s Executive Assistant (EA) for litigation tasks and requests.\nAssist the EA with maintaining the Managing Director's Trial List, client intake and closing matters processes, and clerical tasks, including binder creation, printing, etc.\nProvide administrative assistance for practice group tasks and to Legal Assistants.\nOther duties as assigned\nRequirements\nQualifications of the Administrative Assistant:\n2+ years of knowledge, skills, and abilities to perform the job\nFamiliarity with basic office policies and procedures\nAbility to operate standard office equipment, such as personal computer, scanning and photocopier\nHigh level of computer literacy including working knowledge of Windows, Excel, Word, Outlook, PowerPoint, Adobe Acrobat\nHigh aptitude for learning technology and new processes\nAbility to maintain filing and recordkeeping systems\nExcellent oral and written communication skills\nAbility to follow instructions and organize work to meet deadlines\nResourcefulness, adaptability, innate ability to take initiative and produce results.\nSelf- motivated, detailed and communicative professional.\nStrong attention to detail and ability to work independently and self-check work.\nTask oriented, excellent organizational skills, ability to prioritize work load.\nEnthusiastic, energetic, outgoing attitude and able to adapt to new or changing circumstances.\nAdditional experience and educational preferences:\nAny equivalent combination of education and experience that provides the applicant with the knowledge, skills, and abilities to perform the job.\nAssociate or undergraduate degree or relevant experience demonstrating required skills.\nBenefits:\nMedical, dental, vision, life, and disability insurance\n401(k) Retirement Plan\nFlexible Spending and Health Savings Account\nFirm-paid holidays, vacation, and sick time\nEmployee assistance program and other firm benefits \nSalary Range and Benefits:\n$55,000 - $65,000 - The salary range is dependent upon a variety of factors, which include but are not limited to the following: the candidate’s relevant experience, skill level, and demonstrated ability to perform all of the essential functions of the position as well as ability to perform functions which would arise from the needs of the position or as assigned and all of the qualifications listed in the job description. Benefits include: medical, dental, vision, life insurance, short & long term disability, 401K, paid time off, and holiday pay.\nWorking Conditions:\nNormal office environment with little exposure to excessive noise, dust, temperature and the like. The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential responsibilities or requirements.\nThis position is capable of working partially remotely, based on the needs of the department. When in the office, candidate can anticipate a normal office environment with little exposure to excessive noise, dust, temperature, etc. Candidate must be able to remain in a stationary position 50% of the time; frequently operates a computer and other office machinery such as a calculator, copy machine, and computer printer; often works under deadlines; occasionally needs to move about the office to access file cabinets, machinery, etc. Ability to occasionally lift objects weighing up to 10 pounds. Travel outside the office may be necessary occasionally.\n Our DNA Code:Be Exceptional - Fiercely committed to high-quality work, productivity, and being elite players doing next-level work. Lighten Up - Kind, authentic humans with positive attitudes having fun and making each other look good. Own Your Stuff - 100% accountability for our behavior and impact on each other. Gracefully resolve static and conflict. Ever Forward - Never complacent, always learning and improving. Stay humble, innovative, and adaptable. Blood Type: Grit - Resilient and scrappy, impossible to discourage, unafraid to dream big and shoot for the moon. The above describes the general content and requirements for performing this job. It should not be construed as an exhaustive statement of essential responsibilities or requirements","description_format":"text","description_chars":6142,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["401k plan","Life insurance","Retirement plans"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Legal Services"],"lifecycle":[{"event":"open","at":"2026-10-31T00:31:38Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":3,"expected_fill_days":28,"reasons":["conf:0","win:early"],"computed_at":"2026-11-03T05:54:40Z"},"pay":{"stated_usd_annual":65000,"is_top_pay":true},"html_url":"https://alion.io/job/williams-kastner-administrative-assistant","json_url":"https://alion.io/job/williams-kastner-administrative-assistant.json","meta":{"generated_at":"2026-11-03T12:59:01Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":17891,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-04T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3854470},"rest":"https://alion.io/mcp/rest/get_company?id=3854470"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fwilliams-kastner-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fwilliams-kastner-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fwilliams-kastner-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/williams-kastner-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fwilliams-kastner-administrative-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3555283}},{"tool":"search_jobs","arguments":{"company":"williamskastner.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3555283},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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