{"id":3175723,"url":"https://alion.io/job/williamsburg-landing-senior-executive-assistant","title":"Senior Executive Assistant","company":{"id":4421277,"name":"Williamsburg Landing","domain":"williamsburglanding.org","url":"https://alion.io/company/williamsburglanding","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Paylocity","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Williamsburg, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":60320,"max":90168,"currency":"USD","period":"year","gross":null,"usd_annual":90168},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-23T16:30:50Z","employer_posted_date":"2026-10-23","last_verified_at":"2026-11-05T17:04:47Z","board_verified":true,"closed_at":null,"days_open":13,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":13},"description":"Description\nJOB SUMMARY\nReporting to the President/Chief Executive Officer (CEO), the Senior Executive Assistant delivers administrative, project, and governance support to ensure the optimal functioning of the CEO, COO, Board of Directors, and Resident Association. Additionally, this position directly manages and mentors the team members providing Front Desk services in Independent Living, driving seamless operations and exceptional resident service. Success in this role requires a polished professional with exceptional relationship-building abilities, precise attention to detail, and the agility to adapt to evolving organizational priorities.\nESSENTIAL JOB FUNCTIONS\nIn support of the President/CEO and COO:\nMaintain calendars and daily workflows, managing competing priorities as necessary and making appropriate and informed decisions regarding availability\nSchedule internal and external meetings, coordinating all logistics and details, providing relevant preparation materials, and ensuring appropriate follow-up\nCompose confidential correspondence and special reports; proofreads all documents to ensure clarity and professionalism in tone and appearance\nDevelop and manage the Administration department budget, monitoring expenditures and reconciling Administration’s general ledger account monthly; report any significant variances to the President/Chief Executive Officer; coordinate check request with the Finance & Accounting Office\nEstablish and maintain up-to-date filing systems of confidential materials\nAct as a liaison between residents, their families, the CEO and/or COO, and the Senior Leadership Team; provide information to residents on a variety of issues and concerns, directing them to appropriate staff as necessary\nServe as system administrator for the organization’s online policy management platform (PolicyStat), including user account management, workflow configuration, policy revisions, overdue follow-up, and reporting. Provide training and ongoing support to new and existing users and ensures policies are retained, reviewed, updated, and compliant with organizational requirements.\nServe as the administrative lead for the CARF accreditation process, managing the organization, collection, and compliance tracking of all required CARF documentation across departments, facilitating survey logistics, and ensuring timely submission of annual reports and compliance filings.\nCoordinate travel arrangements as requested, including flights and lodging\nMaintain files of Annual Disclosure Statement with the State Corporation Commission, notify the Chief Marketing Officer and legal counsel when filing is complete, and ensure copies are available upon request\nMaintain effective and professional relationships with members of the Board of Directors, staff, management, residents, residents’ families, and visitors\nIn support of the Board of Directors:\nServe as assistant to the Board of Directors, coordinating meeting facilitation and agendas including oversight of logistical arrangements including space and facility needs, meals and refreshments, supplies, and technology\nAssist Board Committees in the preparation of agenda packets; take, transcribe, and disseminate meeting minutes for approval before posting to online portal; track action items and discussions that require follow-up\nMaintain up-to-date paper and electronic records including Board packets, approved Board and Committee minutes, Board resolutions, Board and Committee Member rosters, and annual Board of Directors changes\nPrepare New Board Member Orientation packets annually, obtaining biographies and photos from new Directors in a timely manner; coordinate scheduling an annual New Board Member Orientation after completing background check; prepare organization binders for new Board Members\nMaintain the Board’s governance and document retention software; interface with Committee’s staff liaisons to obtain meeting agendas and approved meeting minutes for uploading; updates and posts documents as needed, coordinating Board files and Committee files to reflect the most current documents; respond to Directors’ inquiries regarding the use and navigation of the Board’s system\nReview outgoing correspondence, reports, and publications for grammar, sentence structure, format, attachments, continuity of text, and compliance with application laws, rules, and procedures\nWork with legal counsel in preparation of required documents in connection with Board and Committee meetings\nCoordinate completion of annual surveys for the Board\nMaintain a confidential roster of potential Board of Director candidates\nIn support of the Resident Association:\nCompose and distribute minutes of various meetings including the monthly Resident Association Meetings; assist the Resident Association and its committees with meeting organization and preparation, and mailings; maintain up-to-date resident directory and roster of Association Board members and committee membership\nQUALIFICATIONS\nBachelor’s degree, preferred; with coursework in Business Administration, Healthcare Administration, or a related field\nFive or more (5+) years of progressive experience as an Executive Assistant, preferably within a senior living or healthcare environment.\nTwo or more (2+) years of direct experience supporting Board of Directors, committees, or governance bodies.\nKNOWLEDGE, SKILLS, AND ABILITIES\nHighly proficient in Microsoft Office and Google Suite, with the ability to integrate and adapt quickly to new technologies; Demonstrated experience with software related to board and policy governance and project management\nOutstanding verbal and written communication skills with proven ability to convey the content, intent, and spirit of complex information with clarity and diplomacy. Exceptional proofreading, copy editing, and document formatting capabilities to produce executive-grade reports, correspondence, and presentations, including board agendas and committee reports.\nStrong organizational and project management skills with a high degree of detail orientation; proven track record of prioritizing competing demands to meet recurring and critical deadlines.\nProven ability to learn, anticipate, and proactively meet the needs of executive leadership and the Board, professionally representing the CEO and Board across internal and external stakeholder groups.\nAbility to work as a team or independently and be self-motivated and goal oriented with ability to establish shared accountability for project ownership and completion \nExcellent project management, organizational and administrative skills and the ability to handle multiple priorities simultaneously in a fast-paced environment to meet recurring and critical deadlines \nAbility to maintain high professional integrity and safeguard highly confidential and sensitive information\nAbility to take initiative to solve problems on behalf of residents, partners, and team members and to use decision-making and collaborative problem-solving skills to partner effectively across teams and achieve strategic priorities\nStrong supervisory skills with the ability to motivate, train, and evaluate staff; skilled in resolving workplace conflicts and promoting teamwork\nAbility to stand and walk throughout the shift, participate in activities and events across campus, as well as ability to move about the community and to complete travel outside of the community to attend meetings\nAbility to perform occasional physical tasks, including lifting up to 50 lbs., standing, and walking as required to support operational oversight\nSalary Description\n$60,320/yr. - $90,168/yr., based on experience","description_format":"text","description_chars":7661,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":true},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Health Care","Senior Living & Assisted Living"],"lifecycle":[{"event":"open","at":"2026-10-23T19:56:26Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":12,"expected_fill_days":36,"reasons":["conf:1","win:early"],"computed_at":"2026-11-05T05:54:30Z"},"pay":{"stated_usd_annual":90168,"is_top_pay":true},"html_url":"https://alion.io/job/williamsburg-landing-senior-executive-assistant","json_url":"https://alion.io/job/williamsburg-landing-senior-executive-assistant.json","meta":{"generated_at":"2026-11-06T02:28:30Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":4146,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-07T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4421277},"rest":"https://alion.io/mcp/rest/get_company?id=4421277"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fwilliamsburg-landing-senior-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fwilliamsburg-landing-senior-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fwilliamsburg-landing-senior-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/williamsburg-landing-senior-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fwilliamsburg-landing-senior-executive-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3175723}},{"tool":"search_jobs","arguments":{"company":"williamsburglanding.org","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3175723},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); 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