{"id":3473136,"url":"https://alion.io/job/wilshire-receptionistoffice-services-coordinator","title":"Receptionist/Office Services Coordinator","company":{"id":692956,"name":"Wilshire","domain":"wilshire.com","url":"https://alion.io/company/wilshire","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SmartRecruiters","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Santa Monica, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":26,"max":29,"currency":"USD","period":"hour","gross":null,"usd_annual":58000},"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Rest-Assured","optional":false},{"name":"SharePoint","optional":false},{"name":"Wi-Fi","optional":false}],"status":"live","first_seen_at":"2026-10-29T15:17:59Z","employer_posted_date":"2026-10-29","last_verified_at":"2026-11-14T17:02:15Z","board_verified":true,"closed_at":null,"days_open":16,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":16},"description":"As part of the Wilshire family, you can rest assured that every day you are contributing to an organization that is helping investors improve their financial outcomes. For more than 50 years, Wilshire has been dedicated to providing customized portfolio solutions grounded in research and powered by next generation technologies.\nWilshire advises on over $1 trillion in assets for some of the world’s largest and most sophisticated institutional investors and is headquartered in the United States with offices worldwide.\n The Office Services Coordinator is responsible for ensuring smooth daily operations in front desk management, guest services, office administration, event planning, and vendor relationships. This role serves as the primary point of contact for visitors, vendors, and internal teams, delivering excellent service and maintaining an organized, welcoming environment. This is an on-site role based in the Santa Monica office. The schedule is Monday-Friday, 8:00 AM-5:00 PM (inclusive of a lunch break).\nWhat You'll Do:\nFront Desk & Guest Services\nManage main phone line:Answer calls\nTransfer to voicemail\nVerify email addresses\n\nCoordinate guest access through Symmetry\nCommunicate with employees for in-person or virtual attendance\nGreet guests:Assist with sign-in\nOffer beverages\nProvide Wi-Fi access\nAssist with luggage storage\nParking validation upon arrival and departure\n\nServe as the face of Wilshire by being positive, friendly, and professional\nStart of the day\nPreparing breakfast and snack stations\nStart the coffee machines\nMaintaining cleanliness\nUnload the dishwasher\nLoad dirty cups left after hours\nMail & Package Management\nCollect and sort mail as neededLog packages\nNotify recipients\nMaintain compliance documentation for gifts\n\nScan and upload the package and guest logs to SharePoint\nHandle FedEx shipping and label creation\nMeeting & Event Support\nBook and prepare conference roomsSet up the boardroom for major meetings with refreshments\n\nCommunicate with meeting organizers to address special requests and resolve technical issues\nIn coordination with HR, plan and host Santa Monica office eventsHoliday parties\nTeam activities\nHappy hours\nFood drives\nOther events\n\nVendor & Food Coordination\nCoordinate vendor access and compliance (Certificate of Insurance)\nServe as the primary vendor contact\nGuide vendors onsite and update relevant stakeholders\nManage pantry restocking and vending machine service\nEnsure proper presentation and timely communication\nUpload receipts to SharePoint and compile a monthly PDF for finance submission\nOffice Administration\nServe as the primary contact for office announcements and administrative inquiriesSanta Monica\n\nManage business card ordersProofing\nInvoicing\nMaintain a reorder spreadsheet\n\nCoordinate swag and merchandise with vendors and prepare pricing presentations\nSubmit PO requests\nNotify building security of special events\nSubmit maintenance requests\nOffice Maintenance & Supplies\nMaintain pantry and beverage inventory; restock kitchen and boardroom\nOrganize office spaces\nManage air purifier filter replacements\nUnbox snack shipments and keep the pantry organized\nOverseeing cleanliness, safety, and maintenance of the front desk, lobby, common spaces, and conference rooms\nTransportation Coordination\nServe as Employee Transportation CoordinatorCollaborate with consultants for yearly city reporting\n\nTechnology & Security\nCoordinate Miles IT on-site tech support for conference room equipment\nAssist Miles IT, when needed, with laptop setups\nPrepare laptops for shipment\nManage access badges, as neededSanta Monica\nCreate new suite badges\nRequest new building badges\n\nRequest new parking badges\nParking & Validations\nManage monthly parking agreements\nTrack and purchase validations for local structures\nRecruitment Support\nShip the welcome merchandise to new hires\nAssist with interview scheduling\nAssist with new hire meeting scheduling\nSupport internship program candidate screening and gift purchases\nEnd-of-Day Closing\nClean the kitchen\nRestock supplies\nRun the coffee machine cleaning cycle\nStart the dishwasher\nReload the snack baskets\nOther\nOther duties as assigned\n Strong organizational and multitasking skills\nExcellent communication and interpersonal abilities\nExcellent verbal and written communication skills\nProficiency in Microsoft Office Suite and SharePoint\nExperience in event planning and vendor coordination preferred\n1+ year of previous experience as a receptionist in a professional environment\nFinancial services industry experience is a plus\nAbility to be punctual and maintain a satisfactory attendance record\nExcellent organizational skills; detail-oriented with the ability to work under pressure\nAbility to multitask and handle multiple incoming calls and guest check-ins\nAbility to maintain confidentiality and handle sensitive information\nComfortable interacting with high-level business individuals\n This position will work on-site out of our Santa Monica office\nWe offer a comprehensive benefits package including a collaborative work environment, generous PTO, 401(k) match, affordable & comprehensive medical/dental/vision insurance, CFA and other professional membership reimbursement, and more.\nThe pay range for this position is $26-$29/hour. However, base pay will be determined on an individual basis considering various factors, including location, qualifications, skills, and experience. The total compensation package includes a full range of health and financial benefit offerings, which will be provided in conjunction with an offer of employment.\nVisit www.wilshire.com for additional company information.\nWilshire is an SEC registered investment adviser and required to track certain political contributions under Rule 206(4)-5. As such, you may be required to disclose your prior political contributions.\nWe are an equal opportunity employer, which means we afford equal employment opportunity to all individuals regardless of race/ethnicity, creed, color, religion, sex (including gender and gender identity), national origin, ancestry, age, marital status, veteran status, citizenship status, disability, medical condition (as defined by California Government Code section 12926), or sexual orientation. Our employees, as well as applicants and others with whom we do business, will not be subjected to sexual, racial, religious, ethnic, or any other form of unlawful harassment. In addition, Wilshire adheres to the equal employment opportunity requirements of all states and localities in which it does business. We are completely committed to these principles not only because of the various laws which address these subjects, but because it is the right thing to do for our employees and clients to thrive.\nIf you have a disability, and require reasonable accommodations in the application process, contact Human Resources at  or 310-584-6011.","description_format":"text","description_chars":6927,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":["Vision insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Asset Management & Funds","Financial Data & Market Intelligence"],"lifecycle":[{"event":"open","at":"2026-10-29T17:56:45Z"}],"visa":[],"liveness":{"score":71,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.785,"p_room":0.9,"age_days":15,"expected_fill_days":24,"reasons":["conf:19","win:mid","comp:junior"],"computed_at":"2026-11-14T05:58:10Z"},"pay":{"stated_usd_annual":58000,"is_top_pay":true},"html_url":"https://alion.io/job/wilshire-receptionistoffice-services-coordinator","json_url":"https://alion.io/job/wilshire-receptionistoffice-services-coordinator.json","meta":{"generated_at":"2026-11-15T03:55:22Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":7384,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-16T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":692956},"rest":"https://alion.io/mcp/rest/get_company?id=692956"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fwilshire-receptionistoffice-services-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"free","price":{"credits":0,"usd":0},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fwilshire-receptionistoffice-services-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fwilshire-receptionistoffice-services-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/wilshire-receptionistoffice-services-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fwilshire-receptionistoffice-services-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3473136}},{"tool":"search_jobs","arguments":{"company":"wilshire.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3473136},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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