{"id":1125425,"url":"https://alion.io/job/wilson-elser-moskowitz-edelman-dicker-legal-administrative-assistant-2","title":"Legal Administrative Assistant","company":{"id":684922,"name":"Wilson Elser Moskowitz Edelman & Dicker","domain":"wilsonelser.com","url":"https://alion.io/company/wilsonelser","size_band":"1001-5000","is_staffing_agency":false,"is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"A","score":85,"open_postings":25,"ghost_share":0,"stale_share":0.4,"repost_share":0,"time_to_fill_p50_days":75,"computed_at":"2026-09-24T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Phoenix, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":44000,"max_usd":88000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":594},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-09-22T21:15:11Z","employer_posted_date":"2026-09-22","last_verified_at":"2026-09-24T17:33:30Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"At Wilson Elser, we are redefining what it means to work at a national law firm. With more than 1,400 attorneys across 46 offices nationwide, we are recognized among the top 100 law firms by The American Lawyer and ranked #30 in the National Law Journal’s survey of the nation’s largest law firms.\nOur continued success is built on a culture of collaboration, innovation, client service, and mutual respect. We are committed to fostering an environment where employees are empowered to grow their careers, contribute meaningfully, and thrive professionally.\nOur firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Administrative Assistant position in our Phoenix Office.\nThis position will be onsite five days a week.\nThe Position\nWe are seeking a Legal Administrative Assistant to provide administrative and litigation support to a team of attorneys within a fast-paced law firm environment. This role plays a key part in managing case matters, coordinating filings and calendars, and ensuring seamless communication to support the delivery of high-quality legal services.\nKey Responsibilities:\nProvide support and administrative assistance to attorneys and colleagues\nCoordinate new matter openings and closings, including conflict checks, engagement letters, and file management\nPrepare, format, proofread, and edit legal documents and court filings, including tables of contents and tables of authorities\nFile documents in state, federal, and appellate courts using electronic filing applications (e.g. File & ServeXpress)\nCommunicate with court personnel regarding procedures, rules, and deadlines.\nManage incoming mail, notices, and document distribution.\nMaintain electronic and client files within the document management system\nMaintain case calendars (hearings, depositions, mediations, deadlines) and distributed daily/weekly appearance reports.\nEnter attorney time and assist with billing support, client budgets, and billing inquires\nPrepare expense reports and assist with travel arrangements\nManage vendor invoices, reimbursements and check requests.\nAssist with client billing inquiries, budgets, appeals and collections\nSupport additional projects operational initiatives as needed\nQualifications: \nHigh school Diploma or equivalent required\n3+ years of administrative experience, preferably within a law firm or litigation environment\nFamiliarity with legal terminology, document formatting and court procedures\nExperience with electronic filing systems preferred\nProfessional communication skills when interacting with attorneys, colleagues, clients, courts, and vendors\nStrong organizational skills with the ability to manage multiple deadlines\nAbility to maintain strict confidentiality\nComfortable working in an in-office/hybrid environment\nWhy Should You Apply? \nBenefits: Outstanding benefits package, including 401k match and generous PTO plan\nCareer Growth: Ample opportunities for professional development and advancement\n Employee Perks: Access to corporate discount plans and other benefits\nWilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at .\nWilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law. \nWilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here.\nCalifornia Residents may review our CCPA notice for applicants and employees here.\n\n#ZR","description_format":"text","description_chars":4748,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":["401k plan","Professional development"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-09-22T21:16:14Z"}],"liveness":{"score":40,"band":"fade","label":"Fading","p_open":1,"p_active":0.596,"p_room":1,"age_days":1,"expected_fill_days":75,"reasons":["conf:3","evergreen","wave","velocity","win:early"],"computed_at":"2026-09-24T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/wilson-elser-moskowitz-edelman-dicker-legal-administrative-assistant-2","json_url":"https://alion.io/job/wilson-elser-moskowitz-edelman-dicker-legal-administrative-assistant-2.json","meta":{"generated_at":"2026-09-24T20:15:00Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers"}}