{"id":2444870,"url":"https://alion.io/job/wing-assistant-executive-and-personal-assistant","title":"Executive and Personal Assistant","company":{"id":3275,"name":"Wing Assistant","domain":"wingassistant.com","url":"https://alion.io/company/wing-assistant","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Lever","truth_index":{"grade":"B","score":70,"open_postings":294,"ghost_share":0.415,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":79,"computed_at":"2026-10-22T06:10:10Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Mumbai, India"],"countries":["IN"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":70000,"max":90000,"currency":"INR","period":"month","gross":null,"usd_annual":11472},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Discord","optional":false},{"name":"Google Workspace","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Slack","optional":false},{"name":"ChatGPT","optional":true}],"status":"live","first_seen_at":"2025-09-24T01:14:10Z","employer_posted_date":"2025-09-24","last_verified_at":"2026-10-23T01:22:54Z","board_verified":true,"closed_at":null,"days_open":394,"trust":{"level":"ghost","repost_count":0,"flags":["stale","company_stale"],"days_open":393},"description":"Wing Assistant is one of the world's largest virtual talent platforms. Wing is a venture-backed startup based in Silicon Valley with a globally distributed team. We are seeking an Executive and Personal Assistant to work with C-Suite leaders. This is a unique role, requiring a blend of remote and in-person tasks, as well as executive and personal assistance.\nResponsibilities:\nExecutive Support\n- Manage calendars, reply appropriately to high-level individuals over email, schedule meetings across time zones, and coordinate travel itineraries.\n- Conduct research (vendors, tools, market info, personal) and prepare summaries, calculations or spreadsheets.\n- Track and process expenses, invoices, and receipts; maintain simple financial records.\n- Draft, edit, and format documents, presentations, and PDFs as needed.\n- Handle email and occasionally phone communication/errands on behalf of the executive, ensuring timely follow-ups.\n- Draft, update, post jobs for various roles as needed.\nPersonal & Family Support\n- Run occasional in-person errands in Mumbai (e.g., visiting banks, delivering/collecting documents, coordinating with offices).\n- Support physical/e-commerce tasks such as ordering, receiving, and storing goods at home, plus handling returns or exchanges.\n- Assist with personal and family scheduling, reservations, and event coordination.\n- Accompany family members to administrative appointments, or vendors when needed.\n- Arrange travel, reservations, transporation, hotels, etc.\n- Other ad-hoc tasks as needed.\nCoordination & Vendor Management\n- Research and liaise with local vendors and service providers; compare options and negotiate where appropriate.\n- Manage small projects end-to-end - from identifying resources to coordinating with freelancers or translators if language support is required.\n- Maintain organized records of vendors, contracts, and ongoing tasks for easy reference.\nGeneral Administration\n- Keep digital and physical documents organized and accessible.\n- Prepare weekly task and progress updates for the executive.\n- Proactively anticipate needs and propose solutions to save time and improve efficiency.\n- Coordinate with other members of executive staff.\nRequirements:\nEducation: Bachelor’s degree required; preference for graduates from strong universities in India.\nTech skills:\n- Strong proficiency in Google Workspace (Sheets, Docs, Calendar, Drive).\n- Comfort with Microsoft Office tools (Excel, PowerPoint, Word).\n- Ability to quickly learn new tools (Discord, Slack, Slite, Pipedrive, Fireflies, Linear, project management or expense tools).\nCommunication: Excellent written and spoken English; ability to draft emails, summarize information, and speak professionally with high-level individuals, vendors and partners. International exposure is preferred.\nOrganization: Exceptional attention to detail and ability to juggle multiple tasks (research, scheduling, expense tracking, errands).\nProblem-solving: Proactive approach to anticipating needs, troubleshooting issues, and owning outcomes.\nTrustworthiness: High degree of integrity; ability to handle sensitive personal and business information with confidentiality.\nAdaptability: Comfortable balancing both executive tasks (scheduling, research, expenses) and personal support tasks (occasional errands, coordination for family).\nLogistics: Based in Mumbai, willing to travel within the city for in-person errands (banks, deliveries, admin tasks) as needed.\nHours: May be required to partially match the executive's hours, usually EST, but sometimes IST.\nTravel: On rare occasion, travel may be required (domestic/international) - e.g. to attend a conference, to meet key personnel, to attend an offsite, etc. Any required travel would be fully covered by the company.\nBonus (nice to have, not required):\n- Familiarity with bookkeeping basics.\n- Experience coordinating with service providers or vendors.\n- Prior exposure to startups, consulting, or fast-paced business environments.\n- Experience: 6 months to 3 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative/coordination role.\nBenefits:\n- Above market salary.\n- Health insurance & gym reimbursement of INR 6,000 per month.\n- Premium subscriptions required to perform well (ChatGPT, etc)\n- Work remotely (most of the time)\n- Paid Time Off\n- Performance-based bonuses (at the discretion of the Manager)\n- Exposure to the inner workings of a large Silicon Valley startup and its leadership and operations.\n- Potential 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