{"id":208376,"url":"https://alion.io/job/wing-assistant-executive-assistant-us-based-part-time","title":"Executive Assistant US-Based Part Time","company":{"id":3275,"name":"Wing Assistant","domain":"wingassistant.com","url":"https://alion.io/company/wing-assistant","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Lever","truth_index":{"grade":"B","score":70,"open_postings":302,"ghost_share":0.417,"stale_share":0,"repost_share":0.013,"time_to_fill_p50_days":79,"computed_at":"2026-10-25T05:49:26Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"part_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"posting_text","remote_working_hours":{"label":"EST","utc_offset_min":-5,"utc_offset_max":-5},"hiring_geo_confidence":"explicit","locations":["New York, United States"],"countries":["US"],"hiring_countries":["CA"],"hiring_countries_total":1,"salary":null,"salary_estimate":{"min_usd":36000,"max_usd":79000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":139},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"ClickUp","optional":false},{"name":"Jira","optional":false},{"name":"Microsoft Teams","optional":false}],"status":"live","first_seen_at":"2026-06-01T11:49:58Z","employer_posted_date":"2026-06-01","last_verified_at":"2026-10-25T05:08:52Z","board_verified":true,"closed_at":null,"days_open":145,"trust":{"level":"ok","repost_count":0,"flags":["company_stale"],"days_open":145},"description":"Please whitelist the domains \"lever.co \" and \" hire.lever.co \" with your email provider to make sure you get our emails.\nExecutive Assistant\nWing is on the exciting mission of redefining the future of work for companies worldwide! We are looking to be the one-stop shop for companies that are looking to build world-class teams & place their operations on autopilot.\nKey Responsibilities:\nManage and organize emails, messages, and Microsoft Teams chats, creating prioritized task lists for the executive\nGather context and information before escalating matters to Linda, filtering urgency and importance appropriately\nFollow up with staff and clients on behalf of the executive to reduce interruptions and maintain workflow efficiency\nAttend important client meetings, take notes/transcripts, capture action items, and relay relevant updates to programmers and staff\nSummarize only critical information and updates that Linda actually needs to know\nTrack client requests, project progress, equipment/orders, pending fixes, and follow-ups\nMonitor Jira ticket updates and coordinate with staff through Microsoft Teams to provide internal client updates\nEscalate concerns and issues only when necessary\nProvide executive assistance support, including reminders, calendar awareness, prioritization, and helping determine which meetings require executive attention\nHelp protect the executive’s time through critical thinking, organization, and proactive decision-making\nQualifications:\n5+ years of related experience\nStrong organizational and multitasking skills in a fast-paced environment\nExcellent written and verbal communication skills\nStrong customer service mindset with experience handling staff and client communications\nProven ability to work independently and think critically\nGood judgment with the ability to prioritize urgency and importance\nProactive, self-managing, and highly organized\nExperience attending meetings, taking notes, and tracking follow-ups/action items\nStrong English proficiency (reading, writing, and speaking with a neutral accent)\nAbility to create boundaries and help protect executive bandwidth\nExperience working in fast-paced work environments\nSchedule flexibility to occasionally attend important meetings as needed\nSoftware Tools and Platforms Experience Required:\nMicrosoft Teams (Intermediate Level)\nSoftware Tools and Platforms Client Willing to Train:\nJIRA (for checking ticket updates and project status)\nMailchimp\nClickUp\nChatwoot\nCompany-specific processes and workflows\nIndustry-specific terminology (road maintenance, snow plows, weather-related equipment)\nInternal communication protocols and staff relationships\nTechnical Requirements:\nUSB Headset with Noise Cancellation feature\nWorking Webcam\nComputer with at least 1.8 GHz processor and at least 4GB RAM\nMain Internet Service Speed: at least 25 Mbps cable connection\nBackup Internet Service Speed: at least 10 Mbps\nBenefits:\nPerformance Incentives\nJob Security and Stability\nPaid Training\nInclusive Culture\nUpskilling Opportunities\n100% Work-From-Home\nExceptionally Supportive Team\nOpportunities for Career Growth\nFun Work Environment\nHoliday & Overtime Pay\nSchedule: 11:00 AM - 3:00 PM EST (with occasional schedule flexibility required)\nLocation: This is a remote job\nClient Industry: Road Maintenance Technology (Snow Plows and Weather-Related Equipment)\nClient Location: Canada\nPlease note:\nOnly qualified candidates will be invited to take the assessment & scheduled for an interview.\nWe have other vacancies that might interest your friends & colleagues. They can check us out at our Jobs Website.\nYou may also refer your friends using our Affiliate Marketing Program and earn up to $30 if your referral is hired.","description_format":"text","description_chars":3720,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"Advanced (C1)","optional":false}]},"benefits":[],"hiring_locations":[{"name":"Canada","iso":"CA","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Virtual Assistant Services","Business Process Outsourcing (BPO)"],"lifecycle":[{"event":"open","at":"2026-09-05T08:04:18Z"}],"visa":[],"liveness":{"score":27,"band":"fade","label":"Fading","p_open":1,"p_active":0.755,"p_room":0.36,"age_days":145,"expected_fill_days":79,"reasons":["conf:0","win:tail","crowd:brand"],"computed_at":"2026-10-25T05:49:26Z"},"pay":null,"html_url":"https://alion.io/job/wing-assistant-executive-assistant-us-based-part-time","json_url":"https://alion.io/job/wing-assistant-executive-assistant-us-based-part-time.json","meta":{"generated_at":"2026-10-25T08:38:24Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":12266,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-26T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3275},"rest":"https://alion.io/mcp/rest/get_company?id=3275"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fwing-assistant-executive-assistant-us-based-part-time"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fwing-assistant-executive-assistant-us-based-part-time"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fwing-assistant-executive-assistant-us-based-part-time"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/wing-assistant-executive-assistant-us-based-part-time\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fwing-assistant-executive-assistant-us-based-part-time"}]}