{"id":3949920,"url":"https://alion.io/job/wingman-group-ams-administration-support","title":"AMS Administration Support","company":{"id":685843,"name":"Wingman Group","domain":"wingmangroup.com.au","url":"https://alion.io/company/wingmangroup","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Recruitee","truth_index":{"grade":"C","score":68,"open_postings":13,"ghost_share":0.615,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":18,"computed_at":"2026-11-09T06:03:00Z"}},"role":"Management","role_family":"Management","seniority":null,"employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Manila, Philippines"],"countries":["PH"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Least Privilege","optional":false},{"name":"SharePoint","optional":false},{"name":"Windows","optional":false}],"status":"live","first_seen_at":"2026-11-09T00:42:43Z","employer_posted_date":"2026-11-09","last_verified_at":"2026-11-09T06:25:16Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":0,"flags":["company_stale"],"days_open":0},"description":"Role Overview:\nTo provide reliable remote administrative and operational support across Asset Management Services (AMS), completing nationally consistent tasks allocated by AMS Department Coordinators and supporting the efficient delivery of AMS services across Australia. The role reports to the National Business Operations Manager, who retains responsibility for overall direction, prioritisation, performance and workload management. AMS Department Coordinators (DC) provide day-to-day task lists, instructions, source information and required approvals.\nRequirements\nResponsibilities:\nManagement Agreements and Records:\nReceive and manage task lists from AMS Department Coordinators, balancing priorities in accordance with direction from the National Business Operations Manager.\n\nWork closely with the relevant Department Coordinator to complete allocated tasks, escalating gaps, risks, delays or conflicting priorities promptly.\n\nMaintain clear task records, status updates and supporting evidence, and protect confidential information through least-privilege access and approved storage locations.\n\nNew Business and Presentation Support:\nFile submission documents and prepare draft response materials using approved templates, for Department Coordinator review before inclusion in submissions.\n\nCollate, format and manage CV versions using approved templates, for Department Coordinator review before inclusion in submissions.\n\nPrepare PowerPoint presentations using approved templates and information supplied by the Department Coordinator, for review and approval before use.\n\nManagement Agreements and Records:\nPrepare initial Management Agreement drafts using approved templates and information supplied by the Department Coordinator.\n\nMaintain the Management Agreement register and reconcile records periodically against executed agreements.\n\nMonitor outstanding Management Agreements and Variation Letters, issue approved reminders and escalate disputed or sensitive matters.\n\nFile Management Agreements in Vision and SharePoint using approved naming, versioning, access and confidentiality requirements.\n\nFinance, Invoicing and Debtor Support:\nCompile and distribute monthly GP invoices in accordance with Department Coordinator instructions after review and approval.\n\nPrepare deals and draft invoices in Frankie and distribute approved invoices.\n\nPrepare additional-hours invoice drafts from authorised Payroll inputs for Department Coordinator review and approval.\n\nUpload ad hoc invoices to Invoice Flow and apply cost codes and coding instructions supplied or approved by the Department Coordinator. Maintain debtor action lists, follow up Property Managers and prepare status reports, escalating disputes and external follow-up.\n\nPrepare Concur expenses for AMS State Heads using receipts and allocation information supplied by the Department Coordinator, who verifies and submits the claim.\n\nTeam Information, Systems and Training:\nMaintain master PM and FM allocation lists, team organisation charts and AMS Property spreadsheets using approved information.\n\nComplete and lodge Vision and FRC new-user forms, request Concur access and coordinate Frankie access using approved onboarding checklists.\n\nRequest Vision and FRC access or portfolio updates in accordance with Department Coordinator instructions.\n\nReview DLOA contact lists and flag outdated information for Department Coordinator confirmation and approval.\n\nSend compulsory training reminders using the outstanding-training list supplied by the Department Coordinator.\n\nOnboarding and Offboarding:\nPrepare onboarding plans, schedule stakeholders and track actions using approved templates, with local and on-the-day coordination completed by the Department Coordinator.\n\nPrepare and coordinate digital welcome packs, photographs, access-card requests and new-starter communications, with local delivery, approvals and publication completed by the Department Coordinator.\n\nUpdate the asset register using approved information.\n\nCoordinate tracked return of assets from offsite employees, maintain evidence and update the register.\n\nDraft farewell communications, arrange farewell ecards, submit inbox handover requests, and Out of Office requests, subject to Department Coordinator confirmation and approval.\n\nEvents, Communications and General Administration\nOrder catering through approved suppliers, research event options and quotes, and coordinate remote event logistics, attendee communications and invoices as instructed.\n\nDraft birthday, anniversary, new-starter, team and LinkedIn announcements using information supplied by the Department Coordinator.\n\nPlace stationery orders in accordance with confirmed requirements and approved expenditure.\n\nPrepare Christmas and Easter leave schedules using dates supplied by the Department Coordinator.\n\nTechnical Requirements:\nEquipment is self-provided\n\nComputer:\nRAM: 8GB\n\nHDDISDD: 512 GB\n\nPU/Processor: Intel Core i5 or AMD Ryzen 5 (12th generation or newest)\n\nOperating System: Windows 11 Home or Pro\n\nPower Backup: Power station, Powerbank, UPS, and etc.\n\nExtra Display: Secondary/External Monitor\n\nAudio & Video: Noise-Cancelling Headset + Web Cam\n\nInternet Speed: 40-50 Mbps minimum bandwidth speed for both Download and Uploads.\n\nContractor Perks & Rewards:\n20 Paid Time Off\n\nReferral Bonus - 70 AUD per successful referral to the Wingman platform (paid at 1st month mark with a client contract)\n\nAnnual Trip - connect with the broader Wingman community in person\n\nDedicated Support Contact (CSM) - someone to help you succeed and stay connected\n\nAccess to a Network = collaborate with follow contractors and onshore specialists\n\nOpportunities to Upskill - optional sessions, peer learning, and developmental pathways\n\nMore Work, More Opportunity - potential for additional contracts, Statements of Work, or expanded workloads\n\nHigh-Impact Projects - work alongside top-tier Australian partners on meaningful assignments\n\nFlexibility First - deliver your work in your way, with full autonomy on how you achieve outcomes\n\nAdvisory Support - HR, Tax, and setup guidance available to make contracting seamless\n\n100% Work-From-Home Contracts - all engagements designed for remote delivery\n\nPre-engagement requirements for Independent Contractors:\nBiR as you are a contractor (Required to submit any contributions required by the government.)\n\nNBI or Police Clearance\n\nAny Government-issued 10\n\nNote: If you think you have the skills and experience we are looking for but are short on technical requirements, don’t hesitate to reach out to us to discuss the matter.","description_format":"text","description_chars":6603,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"Philippines","iso":"PH","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Real Estate Brokerage","Mortgage Lending & Brokers"],"lifecycle":[{"event":"open","at":"2026-11-09T01:59:08Z"}],"visa":[],"liveness":{"score":60,"band":"ok","label":"Likely open","p_open":1,"p_active":0.602,"p_room":1,"age_days":0,"expected_fill_days":18,"reasons":["conf:4","stale_co","win:early"],"computed_at":"2026-11-09T06:03:00Z"},"pay":null,"html_url":"https://alion.io/job/wingman-group-ams-administration-support","json_url":"https://alion.io/job/wingman-group-ams-administration-support.json","meta":{"generated_at":"2026-11-09T08:34:36Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":7108,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-10T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":685843},"rest":"https://alion.io/mcp/rest/get_company?id=685843"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fwingman-group-ams-administration-support"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fwingman-group-ams-administration-support"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fwingman-group-ams-administration-support"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/wingman-group-ams-administration-support\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fwingman-group-ams-administration-support"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3949920}},{"tool":"search_jobs","arguments":{"company":"wingmangroup.com.au","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3949920},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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